Fashion Nova
Creative Services Administrative Assistant
Fashion Nova, Los Angeles, California, United States, 90079
ABOUT US
Fashion Nova is an inclusive fashion-forward and trend-driven apparel and lifestyle brand that celebrates all dimensions of confidence. We use our platform to spread positivity with brands for women, men, curve, luxe, sport, swim, beauty, and kids. We are obsessed with creating the best experience available for our customers and employees.
Fashion Nova was built on the backbone of individuality and inclusiveness. Our brands are worn and celebrated worldwide by customers, celebrities, and influencers because of our uniquely creative and talented employees.
ROLE OVERVIEW
The Creative Services Assistant will focus on optimizing the time of the Director, Creative Services and Creative Services Division by skillfully prioritizing correspondence, streamline daily operations, and provide creative problem-solving. This position relies heavily on interpersonal skills to strengthen communication amongst all members of the team. Our ideal candidate is driven by an entrepreneurial spirit and a desire to expand their knowledge and experience working alongside Leadership.
To be successful in this role, you must be able to keep pace in a highly fluid, ever-changing, collaborative workplace. You must also have excellent communication skills and have a true passion for people.
RESPONSIBILITIESMaintain an accurate and detailed master calendar for Creative Services (INCLUDING THE CONTENT CALENDAR), manage and log incoming scheduling requests, re-schedule meetings upon request, proactively communicate changes, and anticipate and respond to scheduling conflictsPrioritize the department's tasks and projects daily, monitor all emails, documents, or materials requiring input and|or approvalScreen all communications to the Director, Creative Services and Director, Art, with a particular focus on email managementDraft internal and external communications and correspondence on behalf of Creative ServicesOversee the creation of briefing documents, including talking points and briefings for the Creative Services with input across teams as requiredOrganize internal and external meetings for department, including notifying attendees, reserving conference rooms, handling logistics, drafting, and distributing agendas, and taking minutesCollaborate with other administrative assistants to successfully coordinate schedules across teamsManage all travel arrangements and reservations for the Director, Creative Services and Director, ArtTrack and reconcile monthly credit card statements in a timely mannerComplete and submit expense reports in a timely mannerProvide special project support to Creative Services, liaising with the cross-collaborative as requiredPlace orders for props, equipment, meals, etceteraManage all Google Sheets, that include shot listsPerform any other relevant duties as assignedROLE REQUIREMENTS
Bachelor's degree in Business Administration, or related fieldFive years of experience providing high-level executive supportAdvanced proficiency in Google OfficeStrong verbal and written English communication skillsExtremely detail oriented and able to successfully multi-taskOutstanding interpersonal skills and telephone etiquetteAbility to work with high-profile individuals externally and collaborate internallyAbility to multi-task and prioritize a number of projectsAbility to work well under pressure and tight deadlinesAbility to work well in a fast-paced environmentAbility to work long hours, as neededAbility to consistently apply good judgment and make good and responsible decisionsAbility to maintain the highest degree of confidentiality regarding all aspects of work at all timesSchedule of this position: Monday - Friday | Core business hours | OnsiteBENEFITS
Formalized career pathsFlat management platformManager Training AcademyCreative Development Internship ProgramFashion Nova Cares ProgramFlexible Paid Time Off (PTO)Medical, Dental and Vision Coverage401k match, with immediate vesting upon eligibilityStocked kitchens with gratis snacks and drinksWeekly catered lunchesSummer Fridays at HeadquartersTeam bonding events and programsEmployee discounts
Fashion Nova, LLC, and subsidiaries thereof, is an Equal Opportunity Employer. We are steadfast in our commitment to equal employment opportunities and pledge that these objectives are reflected in all aspects of our daily operations. We will continue to recruit, hire, train, and advance in employment qualified individuals in all job titles without regard to race, color, national origin, gender, sexual orientation, gender identity, religion, age, status as a protected veteran, criminal history, or status as an individual with a disability; and shall not discriminate against any individual, any such characteristic, nor any other classification protected by local, state and|or federal law.
NOTICE AT COLLECTION
Fashion Nova is an inclusive fashion-forward and trend-driven apparel and lifestyle brand that celebrates all dimensions of confidence. We use our platform to spread positivity with brands for women, men, curve, luxe, sport, swim, beauty, and kids. We are obsessed with creating the best experience available for our customers and employees.
Fashion Nova was built on the backbone of individuality and inclusiveness. Our brands are worn and celebrated worldwide by customers, celebrities, and influencers because of our uniquely creative and talented employees.
ROLE OVERVIEW
The Creative Services Assistant will focus on optimizing the time of the Director, Creative Services and Creative Services Division by skillfully prioritizing correspondence, streamline daily operations, and provide creative problem-solving. This position relies heavily on interpersonal skills to strengthen communication amongst all members of the team. Our ideal candidate is driven by an entrepreneurial spirit and a desire to expand their knowledge and experience working alongside Leadership.
To be successful in this role, you must be able to keep pace in a highly fluid, ever-changing, collaborative workplace. You must also have excellent communication skills and have a true passion for people.
RESPONSIBILITIESMaintain an accurate and detailed master calendar for Creative Services (INCLUDING THE CONTENT CALENDAR), manage and log incoming scheduling requests, re-schedule meetings upon request, proactively communicate changes, and anticipate and respond to scheduling conflictsPrioritize the department's tasks and projects daily, monitor all emails, documents, or materials requiring input and|or approvalScreen all communications to the Director, Creative Services and Director, Art, with a particular focus on email managementDraft internal and external communications and correspondence on behalf of Creative ServicesOversee the creation of briefing documents, including talking points and briefings for the Creative Services with input across teams as requiredOrganize internal and external meetings for department, including notifying attendees, reserving conference rooms, handling logistics, drafting, and distributing agendas, and taking minutesCollaborate with other administrative assistants to successfully coordinate schedules across teamsManage all travel arrangements and reservations for the Director, Creative Services and Director, ArtTrack and reconcile monthly credit card statements in a timely mannerComplete and submit expense reports in a timely mannerProvide special project support to Creative Services, liaising with the cross-collaborative as requiredPlace orders for props, equipment, meals, etceteraManage all Google Sheets, that include shot listsPerform any other relevant duties as assignedROLE REQUIREMENTS
Bachelor's degree in Business Administration, or related fieldFive years of experience providing high-level executive supportAdvanced proficiency in Google OfficeStrong verbal and written English communication skillsExtremely detail oriented and able to successfully multi-taskOutstanding interpersonal skills and telephone etiquetteAbility to work with high-profile individuals externally and collaborate internallyAbility to multi-task and prioritize a number of projectsAbility to work well under pressure and tight deadlinesAbility to work well in a fast-paced environmentAbility to work long hours, as neededAbility to consistently apply good judgment and make good and responsible decisionsAbility to maintain the highest degree of confidentiality regarding all aspects of work at all timesSchedule of this position: Monday - Friday | Core business hours | OnsiteBENEFITS
Formalized career pathsFlat management platformManager Training AcademyCreative Development Internship ProgramFashion Nova Cares ProgramFlexible Paid Time Off (PTO)Medical, Dental and Vision Coverage401k match, with immediate vesting upon eligibilityStocked kitchens with gratis snacks and drinksWeekly catered lunchesSummer Fridays at HeadquartersTeam bonding events and programsEmployee discounts
Fashion Nova, LLC, and subsidiaries thereof, is an Equal Opportunity Employer. We are steadfast in our commitment to equal employment opportunities and pledge that these objectives are reflected in all aspects of our daily operations. We will continue to recruit, hire, train, and advance in employment qualified individuals in all job titles without regard to race, color, national origin, gender, sexual orientation, gender identity, religion, age, status as a protected veteran, criminal history, or status as an individual with a disability; and shall not discriminate against any individual, any such characteristic, nor any other classification protected by local, state and|or federal law.
NOTICE AT COLLECTION