Clerical Administrative Assistant, Bureau of Environmental Disease and Injury Pr

Job DescriptionOpen to candidates who are permanent in the civil service title of Clerical Associate or for those individuals who filed for THE NEW YORK CITY BRIDGE EXAM No. 3971 within the filing period From June 7, 2023 to July 18, 2023, which includes CLERICAL ASSOCIATE. THE TEST DATE: Multiple-choice and Qualifying Education and Experience testing is expected to begin on Monday, September 18, 2023.Established in 1805, the New York City Department of Health and Mental Hygiene (the NYC Health Department) is the oldest and largest health department in the country. Our mission is to protect and improve the health of all New Yorkers, in service of a vision of a city in which all New Yorkers can realize their full health potential, regardless of who they are, how old they are, where they are from, or where they live.As a world-renowned public health agency with a history of building transformative public health programming and infrastructure, innovating in science and scholarship to advance public health knowledge, and responding to urgent public health crises from New York Citys yellow fever outbreak in 1822, to the COVID-19 pandemic we are a hub for public health innovation, expertise, and programs, and services. We serve as the population health strategist, and policy, and planning authority for the City of New York, while also having a vast impact on national and international public policy, including programs and services focused on food and nutrition, anti-tobacco support, chronic disease prevention, HIV/AIDS treatment, family and child health, environmental health, mental health, and racial and social justice work, among others.Our Agencys five strategic priorities, building off a recently-completed strategic planning process emerging from the COVID-19 emergency, are:1) To re-envision how the Health Department prepares for and responds to health emergencies, with a focus on building a response-ready organization, with faster decision-making, transparent public communications, and stronger surveillance and bridges to healthcare systems 2) Address and prevent chronic and diet-related disease, including addressing rising rates of childhood obesity and the impact of diabetes, and transforming our food systems to improve nutrition and enhance access to healthy foods3) Address the second pandemic of mental illness including: reducing overdose deaths, strengthening our youth mental health systems, and supporting people with serious mental illness4) Reduce black maternal mortality and make New York a model city for womens health5) Mobilize against and combat the health impacts of climate changeOur 7,000-plus team members bring extraordinary diversity to the work of public health. True to our value of equity as a foundational element of all of our work, and a critical foundation to achieving population health impact in New York City, the NYC Health Department has been a leader in recognizing and dismantling racisms impacts on the health of New Yorkers and beyond. In 2021, the NYC Board of Health declared racism as a public health crisis. With commitment to advance anti-racist public health practices that dismantle systems that perpetuate inequitable power, opportunity and access, the NYC Health Department continues to work in and with communities and community organizations to increase their access to health services and decrease avoidable health outcomes.Program and Job Description:The mission of the Bureau of Environmental Disease and Injury Prevention is to prevent environmental disease and injury in homes, communities, and the workplace, and to protect health by promoting healthy environments and health equity. The Bureau is comprised of five Programs - Healthy Homes, Office of Environmental Investigations, Environmental Exposure Assessment and Education, Poison Control Center, and Injury and Violence Prevention.DUTIES WILL INCLUDE BUT NOT BE LIMITED TO:Receive and deliver all outgoing/incoming mail/packages to the appropriate bureau officesMaintain and distribute office supplies to bureau staff upon requestMaintain reception desk/Customer Service RepresentativeAssist bureau staff with the preparation of folders/packages/mass mailings and other materials as neededSubmit and follow-up on General Administrative requests/issues such as requesting work IDs, requesting Tribunal ID numbers for field staff, responding to requests for schedule information for new hires, submitting requests for CityTime schedule and approver changesUpdate bureau telephone and staff directory as neededAssist with responding to facilities issuesOther duties as assignedNote: This position may be eligible for remote work up to two days per week, pursuant to the Remote Work Pilot Program agreed to between the City and the Union**IMPORTANT NOTES TO ALL CANDIDATES:Please note: If you are called for an interview you will be required to bring to your interview copies of original documentation, such as:- A document that establishes identity for employment eligibility, such as: A Valid U.S. Passport, Permanent Resident Card/Green Card, or Drivers license.- Proof of Education according to the education requirements of the civil service title.- Current Resume- Proof of Address/NYC Residency dated within the last 60 days, such as: Recent Utility Bill (i.e. Telephone, Cable, Mobile Phone)Additional documentation may be required to evaluate your qualification as outlined in this postings Minimum Qualification Requirements section. Examples of additional documentation may be, but not limited to: college transcript, experience verification or professional trade licenses.If after your interview you are the selected candidate you will be contacted to schedule an on-boarding appointment. By the time of this appointment you will be asked to produce the originals of the above documents along with your original Social Security card.**LOAN FORGIVENESSAs a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Educations website at StudentAid.gov/PSLF."FINAL APPOINTMENTS ARE SUBJECT TO OFFICE OF MANAGEMENT & BUDGET APPROVALQualificationsQualification RequirementsA four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and one year of satisfactory clerical experience.Skills RequirementKeyboard familiarity with the ability to type at a minimum of 100 key strokes (20 words) per minute.Additional InformationThe City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.