Dalkia US
Project Expeditor/Administrative
Dalkia US, Albuquerque, New Mexico, United States, 87101
Project Expeditor/Administrator
Dalkia Energy Solutions (https://www.dalkiasolutions.com/) is strengthening its team and is looking for a project expeditor to support our delivery team in Albuquerque, NM.
Who is Dalkia?
We're a national leading company in the energy efficiency sector, that helps businesses optimize its energy consumption and reduce its carbon footprint. Over the last 10+ years, we've designed and implemented thousands of projects across the nation with solutions such as indoor and outdoor LED retrofits, HVAC & refrigeration upgrades, energy consumption monitoring or solar panel installation.
Proud of our mission to act against Climate Change, we have strong growth ambitions for the years to come. As a service company, our team is a combination of talents from various backgrounds and is very much customer-oriented, externally as well as internally. By joining Dalkia, you will serve as a business partner and be part of a committed and dynamic team with a great corporate culture.
What would you be doing as a Project Expeditor?:
The Project Expeditor is an administrative role which supports the planning, scheduling, monitoring, and executing of energy efficiency projects. The Project Expeditor works closely with the Director of Operations, Field Operations and administrative team to ensure accurate and timely comprehensive documentation of project information, ensuring that the job-site has an adequate and timely flow of materials, equipment and subcontractor labor and to assist in the planning of tasks. Construction, former project management or technical experience is not required.
We are looking for someone who has experience in roles that require strong organization and communication skills, with a commitment to timeliness and accuracy and the ability to juggle multiple tasks. Customer-facing experience in retail or hospitality is a huge plus.
This is a full time position and includes a generous benefits package.
Job Responsibilities include:Support Director of Operations and field operations with creation/organization of project documentation throughout all phases.
Writing and issuing purchase orders to material suppliers and subcontractorsReceiving signed purchase orders and filing them in online storageEnsuring vendor paperwork is up to dateCreating job progress documents through Google Sheets
Create purchase orders to order/track materials required for project (as needed)Maintain relationships with suppliers and vendors:
Responsible for ensuring master service agreements are signed and filedPoint of contact at the utility company (permits, greentags, statement of facts, new service)Coordinate with City/DOT agencies to pull permits as needed (traffic control)Point of contact for uniforms and first aid suppliersWork closely with fleet vendor to manage and maintain internal fleet (maintenance, registrations, licensing)Workforce solutions account management and updatesVerify all Certificates of Insurance are on hand and up to dateVendor account set-up (back up as needed)Responsible for vending and snacks (in office)Point of contact for Janitorial company (scheduling, etc.)
Administrative duties:
Sort through emails dailyAnswering phone inquiriesMaintain office suppliesDigital and paper filingOpen incidents for newly reported issues and respond accordinglyCustomer reportingAssisting with organizing inventory in the warehouseInventory adjustmentsAssisting the field supervisor and field dispatch with organizing work orders for schedulingAssisting with employee timecards (reconcile physical against digital)Working with payroll department to ensure scale pay is documented according when needed
Job Qualifications:
High school diploma is preferredAbility to multitask, prioritize and manage timeAbility to meet deadlinesAbility to work efficiently and effectivelyAbility to see a problem through to a timely resolutionAbility to coordinate and include others where neededJob Skills:
Strong attention to detailOrganization skillsInvestigative mindset - willing to dig for answersExcellent analytical and problem solving abilitiesExcellent written and verbal communication skillsAble to work with little or no supervisionConflict resolutionDocument managementStrong computer skills and ability to adapt to new softwareGoogle Suite proficiencyExperience with MS OfficeMicrosoft Word, Excel, PowerPoint proficiencyExperience:
Background of someone who would excel in this role includes,
Customer support representativesRetail associatesCustomer facing hospitality workersAdministrators
Applicants must be authorized to work in the U.S.
Dalkia is proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender, national origin, disability, veteran status, or any other characteristic protected by law.
Dalkia Energy Solutions (https://www.dalkiasolutions.com/) is strengthening its team and is looking for a project expeditor to support our delivery team in Albuquerque, NM.
Who is Dalkia?
We're a national leading company in the energy efficiency sector, that helps businesses optimize its energy consumption and reduce its carbon footprint. Over the last 10+ years, we've designed and implemented thousands of projects across the nation with solutions such as indoor and outdoor LED retrofits, HVAC & refrigeration upgrades, energy consumption monitoring or solar panel installation.
Proud of our mission to act against Climate Change, we have strong growth ambitions for the years to come. As a service company, our team is a combination of talents from various backgrounds and is very much customer-oriented, externally as well as internally. By joining Dalkia, you will serve as a business partner and be part of a committed and dynamic team with a great corporate culture.
What would you be doing as a Project Expeditor?:
The Project Expeditor is an administrative role which supports the planning, scheduling, monitoring, and executing of energy efficiency projects. The Project Expeditor works closely with the Director of Operations, Field Operations and administrative team to ensure accurate and timely comprehensive documentation of project information, ensuring that the job-site has an adequate and timely flow of materials, equipment and subcontractor labor and to assist in the planning of tasks. Construction, former project management or technical experience is not required.
We are looking for someone who has experience in roles that require strong organization and communication skills, with a commitment to timeliness and accuracy and the ability to juggle multiple tasks. Customer-facing experience in retail or hospitality is a huge plus.
This is a full time position and includes a generous benefits package.
Job Responsibilities include:Support Director of Operations and field operations with creation/organization of project documentation throughout all phases.
Writing and issuing purchase orders to material suppliers and subcontractorsReceiving signed purchase orders and filing them in online storageEnsuring vendor paperwork is up to dateCreating job progress documents through Google Sheets
Create purchase orders to order/track materials required for project (as needed)Maintain relationships with suppliers and vendors:
Responsible for ensuring master service agreements are signed and filedPoint of contact at the utility company (permits, greentags, statement of facts, new service)Coordinate with City/DOT agencies to pull permits as needed (traffic control)Point of contact for uniforms and first aid suppliersWork closely with fleet vendor to manage and maintain internal fleet (maintenance, registrations, licensing)Workforce solutions account management and updatesVerify all Certificates of Insurance are on hand and up to dateVendor account set-up (back up as needed)Responsible for vending and snacks (in office)Point of contact for Janitorial company (scheduling, etc.)
Administrative duties:
Sort through emails dailyAnswering phone inquiriesMaintain office suppliesDigital and paper filingOpen incidents for newly reported issues and respond accordinglyCustomer reportingAssisting with organizing inventory in the warehouseInventory adjustmentsAssisting the field supervisor and field dispatch with organizing work orders for schedulingAssisting with employee timecards (reconcile physical against digital)Working with payroll department to ensure scale pay is documented according when needed
Job Qualifications:
High school diploma is preferredAbility to multitask, prioritize and manage timeAbility to meet deadlinesAbility to work efficiently and effectivelyAbility to see a problem through to a timely resolutionAbility to coordinate and include others where neededJob Skills:
Strong attention to detailOrganization skillsInvestigative mindset - willing to dig for answersExcellent analytical and problem solving abilitiesExcellent written and verbal communication skillsAble to work with little or no supervisionConflict resolutionDocument managementStrong computer skills and ability to adapt to new softwareGoogle Suite proficiencyExperience with MS OfficeMicrosoft Word, Excel, PowerPoint proficiencyExperience:
Background of someone who would excel in this role includes,
Customer support representativesRetail associatesCustomer facing hospitality workersAdministrators
Applicants must be authorized to work in the U.S.
Dalkia is proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender, national origin, disability, veteran status, or any other characteristic protected by law.