Executive Assistant / Event Planner

** Executive Assistant / Event Planner**JOB SNAPSHOT: Employee Type: Full-Time Location: Tampa, FL, US, 33602Job Type: Administrative Secondary Location: Years of Experience: RT Specialty, a division of Ryan Specialty Group, is looking for an Executive Assistant / Event Planner to join our Tampa, FL team. This role is perfect for someone interested in growth and development. Will be responsible for planning client events, internal functions, and parties. Reporting directly to the Office President and assisting him with daily tasks, travel, and scheduling. We are a fast paced, energetic and rapidly growing organization that offers a great opportunity for someone interested in further developing their career. Ryan Specialty Group has been named one of the Best Places to Work 2020 by Business Insurance, and has been named 2020 top Insurance Workplace by Insurance Business America.****Position Summary:****This position will be responsible for greeting guests, answering and directing incoming calls, mail distribution, creation flow of correspondence, requisition of supplies, as well as additional clerical duties as requested.****Essential Functions:***** Greet and direct visitors to the company.* Answer telephones and direct the caller to the appropriate associate.* Provide callers with information such as company address, directions to the company location, company fax numbers, company website, and other related information.* Schedule guests for entry through I-Visitor system.* Schedule and maintain conference room calendars.* Receive, sort and forward incoming mail. Maintain and route publications.* Coordinate the pick-up and delivery of express mail services (FedEx, UPS, Messenger, etc.)* Order, receive, stock and distribute office supplies.* May also assist with other related clerical duties, typing of memos, photocopying, faxing, filing, or collating.* Other relevant duties as assigned.****Education/Experience/Skills:***** 3 years experience in a similar role within a professional corporate environment.* High School Diploma required; BA/BS degree desirable.* Excellent verbal and written communication skills. Proactively establishes relationships and routines to convey critical business information.* Excellent organizational and multi-tasking capabilities.* Critical attention to details.* Initiative - possesses the motivation and willingness to go beyond what is required. Feels a sense of ownership for their area of responsibility.* Ability to work independently on assigned tasks as well as accept direction as required.* Ability to work collectively with the administrative team associates.* Proficiency in Microsoft Office including, but not limited to Outlook, Word, Excel.* Proven track record of being a team player.****Disclaimer****Ryan Specialty Group is an Equal Opportunity Employer**Nearest Major Market:** TampaProvider Description Enabled SAP as service provider* "route" is used for session stickiness* "careerSiteCompanyId" is used to send the request to the correct data center* "JSESSIONID" is placed on the visitor's device during the session so the server can identify the visitor* "Load balancer cookie" (actual cookie name may vary) prevents a visitor from bouncing from one instance to anotherProvider Description Enabled LinkedIn