Internal Communications and Events Specialist_

Details**Open Date** 06/05/2024**Requisition Number** PRN38762B**Job Title** Marketing/Communications Specialist**Working Title** Internal Communications and Events Specialist**Job Grade** E**FLSA Code** Professional**Patient Sensitive Job Code?** No**Standard Hours per Week** 40**Full Time or Part Time?** Full Time**Shift** Day**Work Schedule Summary****VP Area** President**Department** 02114 - SASI**Location** Campus**City** Salt Lake City, UT**Type of Recruitment** External Posting**Pay Rate Range** 47650 to 55999**Close Date****Open Until Filled** No**Job Summary**Designs, coordinates, and executes a wide range of staff-facing marketing/communications to increase the effectiveness and impact for employees. Performs a variety of writing, design, and project management tasks while using good judgment and strong interpersonal skills to plan and execute marketing/communications strategies. Research, write, and edit internal communication documents or emails to ensure consistency in messaging throughout the organization. Work to build awareness and use of Student Affairs’ communication vehicles, such as dashboards, blog, emails, video, social media, document storage, printed materials. Create content for staff events and meetings, including key documents, presentations, and talking points and ensure they are delivered through appropriate channels. Utilizes traditional and electronic publishing technologies to produce communications that implement project objectives.The internal communications and events specialist is part of the Strategic Initiatives team that supports the Office of the Vice President for Student Affairs. The person in this position will support the successful execution of a variety of targeted and mass internal communications strategies and events, such as leadership and all-staff meetings, new employee orientation, weekly division-wide newsletter, web and social content creation, etc. This position also supports a variety of special projects to improve the employee experience. The person in this role should have strong interpersonal skills, maintain a professional demeanor, pay close attention to detail, possess strong project management skills, and meet deadlines.**About Student Affairs:****Student Affairs**is comprised of nearly 20 departments focused on supporting student well-being and success with the ultimate goal of assisting students in discovery their passion, people, and purpose. To that end, we aim to foster an environment that encourages employees to embrace innovative service delivery methods to best meet the needs of our students. As a result, students have the opportunity to participate in the creation of campus culture, collaboratively working alongside professional staff, student leaders, and academic partners. .**Responsibilities****Essential Functions:**1. Develops and executes staff-focused marketing/communication plans by utilizing traditional and electronic publishing technologies.2. Plans staff events and meetings, including coordinating agendas, scheduling presentations, and developing accompanying content, such as presentations, talking points, and promotional and printed materials.3. Develops and communicates information on various projects to department staff.4. Responsible for monitoring effectiveness of marketing/communication tactics and adjusting communication plans as necessary.5. Collaborates with internal departments on strategic projects and staff events.6. Writes and proofreads staff communications.7. Develops and monitors social media content.8. Manages the research and development of content for publication.9. Develops and adheres to project timelines.10. Ensures that distributed material is accurate and timely.11. May perform other related technical duties as assigned.12. May develop and execute other strategic and HR-related projects.**Problem Solving:**Familiar with standard concepts, practices, and procedures. Relies on experience and judgment to plan and accomplish goals. Performs a variety of complex tasks. Works under limited supervision.**Minimum Qualifications**Bachelor’s degree English, Journalism, Communications, or related field plus 3 years of related experience, or equivalency (one year of education can be substituted for two years of related work experience); excellent technical writing and verbal communication skills; familiarity with a variety of computer software; project management and strong interpersonal skills; ability to work both individually and in a team setting.Some areas may require additional experience with specific computer systems and may require skills in interviewing, ad copy writing, editing, photography, web writing, graphic design, audio & video production, and oral presentation.Master’s degree in a related field may be preferred.Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.**Preferences**Experience with Canva, Adobe Creative Cloud, Sprout Social, Qualtrics, and Asana; strong writing, content editing, photography, web design, graphic design, audio and video production, social media management, and oral presentation skills are preferred.**Type** Benefited Staff**Special Instructions Summary****Additional Information**The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.This position may require the successful completion of a criminal background check and/or drug screen.The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients.All qualified individuals are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action ( OEO /AA). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at: tah.edu/nondiscrimination/Online reports may be submitted at oeo.utah.edutah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.