Spotify
Executive Assistant, Podcast Business
Spotify, New York, New York, us, 10261
We are looking for an energetic and passionate Executive Assistant to join our Podcast Business Team in New York. With your excellent skills in communication, organization and coordination, you'll have an important role in supporting the overall Podcast Business team in helping the team operate smoothly.
We are specifically looking for a proactive individual who is eager to go "above and beyond" the prescribed executive assistant role to support and lead new initiatives across our content business, becoming highly versed in the audio and video industries and helping develop reports and presentations alongside our executives.
What You'll DoSupport communication, collaboration, and scheduling across multiple content and strategy teams, chiefly reporting to the VP, Head of Podcast Business and the Senior Director, Head of Content & Ad Business Development and StrategyOrganize internal and external meetings, workshops, and team offsites with flawless logistical executionSupport agenda creation, compile and organize supporting documents/presentations, capture notes, and assist with action plans or follow-upsCollaborate with key stakeholders throughout the business to enable seamless workflowsBe strategic with execs' time based on established priorities and considerate of rhythm/pace of meetingsLead or assist on special projects particularly for internal communications and presentationsCoordinate international and domestic travel logistics with seamless travel itinerariesAct as an extension to the executives in a manner that maintains positive, effective and collaborative working relationships across the organizationTake on a leadership role to streamline communication across the Podcast Business admin teamProactive calendar management, regularly dealing with competing priorities across different levels and multiple time zonesProcess expense reports in a timely manner in-line with company policiesAssist onboarding new hires reporting to the Head of Content & Ad Business Development and StrategyHandle a number of vendor-related tasks including onboarding and invoicingSupport the day-to-day workflow for the Content & Ads Strategy & Operations teamManage distribution lists and internal communication platforms for the overall Podcast Business and Content & Ads Strategy & Operations teamsProactive in organizing events to promote team culture and connectionWho You Are
Positive, results-oriented, self-motivated and growth-minded professional interested in building a career in content and technology with 3-5 years experience working at a media or management consulting companyWorld-class organization, communication and collaboration skillsProactive problem solver with the ability to anticipate needs, and complete tasks (spanning research, organization, coordination, and delivery) without active supervisionA strong interest in the intersection of content, strategy, and technologyExcellent time management skills with an output-focused mentality, including the ability to successfully manage competing priorities and meet deadlinesAbility to exercise judgment in handling confidential or sensitive information, and maintain the highest level of confidentiality when necessaryMeticulous attention to detail and follow-through; self-manage to perform tasks with high degree of accuracy and efficiencyTeam-oriented mindset with a high degree of flexibility and adaptability to switch easily between tasks and key prioritiesComfortable and confident liaising with executives at all levelsProficient in Google Suite, Slack and other productivity/communication toolsWhere You'll Be
This position is an onsite position in our New York, New York location. You are required to be in the office 4-5 days per week
The United States base range for this position is $88,599-$120,570, plus equity. The benefits available for this position include health insurance, six month paid parental leave, 401(k) retirement plan, 23 paid days off, 13 paid flexible holidays.
We are specifically looking for a proactive individual who is eager to go "above and beyond" the prescribed executive assistant role to support and lead new initiatives across our content business, becoming highly versed in the audio and video industries and helping develop reports and presentations alongside our executives.
What You'll DoSupport communication, collaboration, and scheduling across multiple content and strategy teams, chiefly reporting to the VP, Head of Podcast Business and the Senior Director, Head of Content & Ad Business Development and StrategyOrganize internal and external meetings, workshops, and team offsites with flawless logistical executionSupport agenda creation, compile and organize supporting documents/presentations, capture notes, and assist with action plans or follow-upsCollaborate with key stakeholders throughout the business to enable seamless workflowsBe strategic with execs' time based on established priorities and considerate of rhythm/pace of meetingsLead or assist on special projects particularly for internal communications and presentationsCoordinate international and domestic travel logistics with seamless travel itinerariesAct as an extension to the executives in a manner that maintains positive, effective and collaborative working relationships across the organizationTake on a leadership role to streamline communication across the Podcast Business admin teamProactive calendar management, regularly dealing with competing priorities across different levels and multiple time zonesProcess expense reports in a timely manner in-line with company policiesAssist onboarding new hires reporting to the Head of Content & Ad Business Development and StrategyHandle a number of vendor-related tasks including onboarding and invoicingSupport the day-to-day workflow for the Content & Ads Strategy & Operations teamManage distribution lists and internal communication platforms for the overall Podcast Business and Content & Ads Strategy & Operations teamsProactive in organizing events to promote team culture and connectionWho You Are
Positive, results-oriented, self-motivated and growth-minded professional interested in building a career in content and technology with 3-5 years experience working at a media or management consulting companyWorld-class organization, communication and collaboration skillsProactive problem solver with the ability to anticipate needs, and complete tasks (spanning research, organization, coordination, and delivery) without active supervisionA strong interest in the intersection of content, strategy, and technologyExcellent time management skills with an output-focused mentality, including the ability to successfully manage competing priorities and meet deadlinesAbility to exercise judgment in handling confidential or sensitive information, and maintain the highest level of confidentiality when necessaryMeticulous attention to detail and follow-through; self-manage to perform tasks with high degree of accuracy and efficiencyTeam-oriented mindset with a high degree of flexibility and adaptability to switch easily between tasks and key prioritiesComfortable and confident liaising with executives at all levelsProficient in Google Suite, Slack and other productivity/communication toolsWhere You'll Be
This position is an onsite position in our New York, New York location. You are required to be in the office 4-5 days per week
The United States base range for this position is $88,599-$120,570, plus equity. The benefits available for this position include health insurance, six month paid parental leave, 401(k) retirement plan, 23 paid days off, 13 paid flexible holidays.