Administrative Assistant, Marketing_

**Overview**Kimley-Horn has a rewarding and challenging opportunity for an Administrative Assistant to join our Marketing department in West Palm Beach, FL.**Responsibilities**Kimley-Horn has a rewarding and challenging opportunity for an Administrative Assistant to support the Florida Marketing team. The ideal candidate will be proactive, detail-oriented, and have strong organizational skills while displaying the ability to work in a fast-paced environment.+ Review and distribute project opportunities/advertisements (RFQs) to marketing leadership+ Maintain general marketing inbox+ Prepare expense reports and book travel+ Responsible for day-to-day production of proposals, leave behinds, reports, etc.+ Support conference and event planning efforts+ Assist project managers and Marketing Coordinators on a variety of assignments, including gathering resume information and project experience, assisting with complex forms, and gathering/compiling additional materials necessary for marketing proposals+ Help with a wide range of research tasks to assist marketing managers/leaders on various efforts+ Update and maintain project, employee, and client data in Vision (marketing database)+ Print and bind large, technical documents+ Coordinate and arrange meals for special events, rehearsal meetings, presentations, projects, and department luncheons+ Assist in gathering information from subconsultants and perform some subconsultant coordination duties as directed by the Marketing Coordinator+ Coordinate conference rooms/meetings/staff calendars+ Coordinate and arrange FedEx and courier delivery services+ Track and report recently won projects+ Additional duties as assigned**Qualifications****Basic Qualifications:**+ Minimum of 2 years’ experience in a professional office environment+ Proficiency in Microsoft Office Suite, including Word, Outlook, Excel, and PowerPoint+ Detail-oriented+ Strong organizational skills and multi-tasking abilities+ Ability to work under tight deadlines and handle multiple assignments concurrently+ Positive attitude/support mentality+ Team player**Desired Qualifications:**+ A/E/C (Architecture/Engineering/Construction) industry knowledge or experienceShare this job with a friend (cims.com/jobs/13439/administrative-assistant%2c-marketing/job?mode=apply&apply=yes&in\_iframe=1&hashed=-1834442239)Share on social mediaPleaseCLICK HERE (imley-horn.com/careers/benefits/at-a-glance/) to learn more about the potential Benefits you may be eligible to receive with this role.If you require an accommodation, pleaseCLICK HERE. (imley-horn.com/careers/ada-accommodation-request/)**Applicants must be legally authorized to work for Kimley-Horn in the U.S. without employer sponsorship. We do not typically sponsor H1-B or any other work visa petitions.**Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities**Posted Date** _2 weeks ago_ _(6/17/2024 11:50 AM)_**_ID_** _2024-13439_**_Education_** _None_**_Discipline/Focus_** _Marketing_