Pavone Group
Media Operations Specialist
Pavone Group, Phila, Pennsylvania, United States, 19117
Pavone Group, Inc., is a company that is home to multiple full-service advertising agencies, with offices in Harrisburg, PA, Philadelphia, PA and Atlanta, GA is looking for a detail-oriented individual to fill the role of
Media Operations Specialist . This role ensures all day-to-day operational tasks are completed correctly and timely as it relates to ad trafficking and media buying operations and reconciliation.We are currenting in a hybrid model (3 days in the office/2 days remotely). Home base would be the Philadelphia office.~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~Duties/ResponsibilitiesAd TraffickingCoordinates with other Specialists to compile Ad Specs - facilitates direction to AM/PMCoordinates with other Specialists to ensure all received assets are up to spec. Main POC to communicate any creative revisions or needs to Account Management and Project Management teams.Coordinates the approval of all campaign builds & ad preview links from the Specialists (Paid Search & Social teams).Prepares Programmatic traffic sheets and trafficks campaigns in CM360.Coordinates with Media Operations Manager on approval and QA.Responsible for ad tag delivery to 3rd party vendors.Checks ad delivery upon campaign launch and collaborates with activation teams on troubleshooting if there are any issues with going live/lack of delivery.Assists with reporting deliverables as needed.Media Buying Operations and ReconciliationAssists in maintaining the Master Account Tracker and Master Invoice Tracker.Manages Media Orders in WorkamajigReceives approved authorizations and vendor insertion ordersEnters or updates media buys in WorkamajigEnsure Client Master Trackers are updated to match approved buys (flowcharts, media reconciliation tracker, budget logs)Reconciles vendor invoices:Receives and logs all media invoices each month.Reviews vendor invoices.Verifies invoices against planned and delivered amounts.Notifies Media Operations Manager of any discrepancies or pacing issues.Works with Media Operations on next steps.Clears invoices for payment once all issues are resolved and approved by Media Operations.Prepares actualization data for Media Operations Manager:Pulls all final deliveriesVerifies final billables with all activation teamsCompiles information and delivers to Media Operations ManagerQualifications/Skills/Abilities1+ years experience in media operations roles (e.g. ad trafficking, media buying operations)Experience working in an advertising agency environment a plusKnowledge of traditional and digital media channelsWorking knowledge of Workamajig (order management and billing software), Basecamp (project management system), and Slack a plusWorking knowledge of Google products (Gmail, Sheets, Slides, Docs, etc) a plusFamiliarity with Google Marketing tools (Ads, GA4, GTM) a plusFamiliarity with campaign tracking and tagging (preferably CM360)Ability to accurately reconcile and track media invoicesStrong attention to detailAbility to organize, prioritize and multi-taskStrong collaborative problem solving skillsSolid written and verbal communication skills** Please respond with resume and salary requirements! No phone calls, please!!**
Media Operations Specialist . This role ensures all day-to-day operational tasks are completed correctly and timely as it relates to ad trafficking and media buying operations and reconciliation.We are currenting in a hybrid model (3 days in the office/2 days remotely). Home base would be the Philadelphia office.~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~Duties/ResponsibilitiesAd TraffickingCoordinates with other Specialists to compile Ad Specs - facilitates direction to AM/PMCoordinates with other Specialists to ensure all received assets are up to spec. Main POC to communicate any creative revisions or needs to Account Management and Project Management teams.Coordinates the approval of all campaign builds & ad preview links from the Specialists (Paid Search & Social teams).Prepares Programmatic traffic sheets and trafficks campaigns in CM360.Coordinates with Media Operations Manager on approval and QA.Responsible for ad tag delivery to 3rd party vendors.Checks ad delivery upon campaign launch and collaborates with activation teams on troubleshooting if there are any issues with going live/lack of delivery.Assists with reporting deliverables as needed.Media Buying Operations and ReconciliationAssists in maintaining the Master Account Tracker and Master Invoice Tracker.Manages Media Orders in WorkamajigReceives approved authorizations and vendor insertion ordersEnters or updates media buys in WorkamajigEnsure Client Master Trackers are updated to match approved buys (flowcharts, media reconciliation tracker, budget logs)Reconciles vendor invoices:Receives and logs all media invoices each month.Reviews vendor invoices.Verifies invoices against planned and delivered amounts.Notifies Media Operations Manager of any discrepancies or pacing issues.Works with Media Operations on next steps.Clears invoices for payment once all issues are resolved and approved by Media Operations.Prepares actualization data for Media Operations Manager:Pulls all final deliveriesVerifies final billables with all activation teamsCompiles information and delivers to Media Operations ManagerQualifications/Skills/Abilities1+ years experience in media operations roles (e.g. ad trafficking, media buying operations)Experience working in an advertising agency environment a plusKnowledge of traditional and digital media channelsWorking knowledge of Workamajig (order management and billing software), Basecamp (project management system), and Slack a plusWorking knowledge of Google products (Gmail, Sheets, Slides, Docs, etc) a plusFamiliarity with Google Marketing tools (Ads, GA4, GTM) a plusFamiliarity with campaign tracking and tagging (preferably CM360)Ability to accurately reconcile and track media invoicesStrong attention to detailAbility to organize, prioritize and multi-taskStrong collaborative problem solving skillsSolid written and verbal communication skills** Please respond with resume and salary requirements! No phone calls, please!!**