Asrc
Senior Administrative Specialist (Anchorage-based) - AEQ
Asrc, Anchorage, Alaska, United States, 99507
ABOUT THE BEST PLACE TO WORK IN ALASKA
ASRC Energy Services, LLC (AES) is part of the Alaska Native corporation, Arctic Slope Regional Corporation (ASRC) family of companies. ASRC is a private, for-profit corporation that is owned by and represents the business interests of its approximately 13,000 Iñupiaq shareholders. As the largest Alaskan-owned company employing over 15,000 people worldwide, ASRC and its subsidiaries are a benefit to our shareholders.
Senior Administrative Specialist (Anchorage-based) - AEQ
JOB SUMMARY
The AEQ Senior Administrative Specialist is an Anchorage-based position that will perform a variety of technical administrative support and accounting functions including invoice preparation, accounts payable, purchasing, prepare weekly time, travel arrangements for North Slope-based staff and crew, software support, and equipment dispatch/coordination. This position interfaces with the managers, supervisors, foremen, craft, staff, and acts as a liaison between the North Slope, Anchorage office, and other departments within AES. Candidate must be detail oriented, able to multi-task, able to work in a fast-paced environment with changing priorities, able to work independently with minimal direction, and must have reliable transportation to and from the Anchorage office to complete the duties of the role. If the candidate is outside the Anchorage area, they must be willing to relocate before starting at their own expense.
ESSENTIAL DUTIES
• Prepare materials for meetings and training sessions.
• Provide billeting schedule to camp POC for coordination.
• Issue and receive Purchase Orders (POs) in Oracle
• Code vendor invoices in Oracle.
• Monitor unbilled and aging items in Oracle.
• Register and renew registrations for equipment.
• Monitor the Accounts Payable exception report.
• Update and maintain department filing system, records, and files.
• Respond to staff requests for administrative support as required.
• Provide recommendations regarding office administration procedures and development of new systems to ensure effective operations.
• Comply with Company and client policies and procedures.
• Book all flights for AEQ employees, maintain rotations and schedules.
• Enter and track training rosters for VTA.
• Ability to train/learn in new and existing platforms quickly.
• Initiate and follow through to completion on a variety of projects.
• Understand safety culture and the role it plays in the flow of work.
• Able to accurately take notes at meetings via teleconferencing (if requested).
• Attention to details ensuring accuracy of reports.
• Provide support to the AEQ Maintenance staff in Deadhorse with maintenance-related administrative issues including CMMS administration.
• General business protocols for phone, fax, scanning, and photocopying.
• Willingness to perform other duties as assigned as needed.
• Process weekly time for craft.
• Set up projects in fleet and oracle.
• Support the AES zero-incident safety culture and assume personal accountability and responsibility for safe work practices in all projects, activities, and operations.
• Other duties assigned.
REQUIRED EXPERIENCE
• A High School Diploma is required.
• A Valid Driver's License is required.
• A minimum of five (5) years' experience as an Administrative Specialist or Office Support.
• Proficient experience with programs Oracle, Word, Excel, Outlook, Access, OneNote, PowerPoint, Teams, Publisher, OneDrive, and Teams.
• Must be able to multi-task and assess priorities.
• Must be detail oriented and have excellent organizational skills.
• Must have excellent verbal and written communications skills.
• Basic accounting knowledge and skills are required.
PREFERRED QUALIFICATIONS
• Three (3) - five (5) years' experience working in a construction or industrial setting, in the Oil and Gas industry, Petrochemical industry, on the North Slope, or in an Arctic environment is preferred.
• Previous billing experience is preferred.
• Previous working knowledge of Fleet Focus or another CMMS program is preferred.
• Previous inventory management and procurement experience is preferred.
If you are an ASRC Shareholder looking for exciting training opportunities within AES,
Click here to learn more about the Nutaaq program.
TOTAL REWARDS
ASRC Energy Services, LLC (AES) is proud to offer a competitive benefits package aligned with our core ASPIRE values. Our benefits are designed to attract and retain the best talent. Our total rewards program supports the health and well-being of employees and their families.
What We Offer:
Medical Insurance: We offer comprehensive medical plans through the Federal Employee Health Benefits Plan (FEHB).
Dental and Vision Insurance: We offer two comprehensive dental plans.
401K: 401K plan up to 4% match with immediate vesting after 2 pay periods.
Employee Assistance Program (EAP): All employees and their household have access to our EAP program.
Additional Supplemental Insurance: Voluntary Life Insurance, Short-Term and Long-Term Disability, Accidental Death & Dismemberment (AD&D), Pet Insurance, Legal Services, Identity Theft Protection, Hospital Indemnity, Accident Insurance, and Critical Illness Insurance.
Professional Development: Tuition reimbursement opportunities and internal development through our ASPIRE Academy.
To learn more about our full suite of benefits visit our
benefits page .
ABOUT AES
We are proud to be named the Most Loved Workplace by Best Practices Institute in 2022, Best Company to Work for in Alaska by MSN Money, 24/7 Wall St. and Zippia for 2019 and the recipient of the prestigious ConocoPhillips 2019 and 2020 Supplier Recognition Award for Focus on Execution. Employing over 2,000 employees across our subsidiaries, AES is a service provider of choice in the energy industry. Our exceptional service quality and safety record sets us apart from our competitors. Our business purpose is to find solutions for a sustainable future, and we accomplish that by living our "ASPIRE" values, which stand for:
Absolute Integrity: We do the right thing because it is the right thing to do.
Safety: Safety is our foundation - we bring it everywhere we go
People First: We take care of our people, and our people will take care of the business.
Iñupiat Heritage: We believe in "one crew, one journey" and honor the values of our founders as we develop the future.
Resilient Family: We encourage the right balance and cultivate strong relationships with our clients and colleagues.
Exceptional Service Quality: We deliver excellence by focusing on client needs and continuously improving our performance.
WHY YOU SHOULD WORK FOR US
Our employees are our most important resource, so we seek collaboration across the organization, and value everyone's contribution. Our employees are part of the solution for a sustainable future for the benefit of our shareholders, employees, families, and our communities. Are you looking for an exciting opportunity to work with a company like ours, and be a significant part of our business purpose? If so, keep reading. Start your career with AES and ASPIRE with us.
WORKING ON THE NORTH SLOPE
While working on the North Slope of Alaska, your lodging and food will be provided to you. All camps provide warm meals and options to grab a quick lunch or snack from the spike rooms. Rooms vary from single status to shared rooms where your roommate may work the opposite shift. Wi-Fi and Internet are free and available within the camp. Services vary depending upon where you are staying; however, most facilities offer housekeeping, self-serve laundry, commissary, mail, gyms, TV/Theater Room, etc. Each facility will have their own accommodations and policies that will be reviewed upon on-site orientation.
PHYSICAL DEMANDS
The physical demands described herein are representative of those that must be met by an employee to successfully perform the essential functions of this position.
A pre-hire post offer Functional Capacity Evaluation (FCE) will be conducted to determine an employee's ability to safely perform to the job standard. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
If you need any assistance or reasonable accommodation to apply for this position, please contact the AES Human Resources Team at (907) 334-1688.
WORK ENVIRONMENT
A candidate must be able to meet the following non-exclusive requirements:
Meet the AES Driving Records and Motor Vehicle Use Policy.
Take and pass a pre-employment drug test which may include both UA and hair testing.
Meet the physical requirements of this position including working in a remote location under arctic conditions.
Required to take and pass a Fit-For-Duty Exam.
Required to complete and successfully pass a background check.
Must be able to obtain and maintain an access badge for the work location.
The availability of this position is contingent upon the Company's continued operational needs once training is completed.
EQUAL EMPLOYMENT OPPORTUNITY POLICY STATEMENT
AES and its subsidiaries are committed to diversity and inclusion in the workplace. We comply with the terms of Executive Order 11246, Section 503 of the Rehabilitation Act, and the Vietnam Era Veterans' Readjustment Act (VEVRAA).
All decisions pertaining to employment, upgrading, promotion, demotion, transfer, recruitment advertising, recruitment selection, layoff, terminations, training, compensation, benefits, and educational assistance will be executed without regard to race, color, sex, age, national origin, religion, marital status, pregnancy, childbirth or related medical conditions, parenthood, medical condition, disability, status as a protected veteran, sexual orientation, gender, gender identity, genetic information, or any other basis or characteristics prohibited by applicable law.
For more information on equal opportunity please visit -
Workplace Discrimination is Illegal
Pay Transparency Nondiscrimination Provision
If you need any assistance or reasonable accommodation to apply for this position, please contact the AES Human Resources Team at (907) 334-1688.
NOTE TO ALL CURRENT EMPLOYEES
It is recommended that all current employees inform their managers when they apply for new positions as leadership will be notified of current employees applying for posted positions.#J-18808-Ljbffr
ASRC Energy Services, LLC (AES) is part of the Alaska Native corporation, Arctic Slope Regional Corporation (ASRC) family of companies. ASRC is a private, for-profit corporation that is owned by and represents the business interests of its approximately 13,000 Iñupiaq shareholders. As the largest Alaskan-owned company employing over 15,000 people worldwide, ASRC and its subsidiaries are a benefit to our shareholders.
Senior Administrative Specialist (Anchorage-based) - AEQ
JOB SUMMARY
The AEQ Senior Administrative Specialist is an Anchorage-based position that will perform a variety of technical administrative support and accounting functions including invoice preparation, accounts payable, purchasing, prepare weekly time, travel arrangements for North Slope-based staff and crew, software support, and equipment dispatch/coordination. This position interfaces with the managers, supervisors, foremen, craft, staff, and acts as a liaison between the North Slope, Anchorage office, and other departments within AES. Candidate must be detail oriented, able to multi-task, able to work in a fast-paced environment with changing priorities, able to work independently with minimal direction, and must have reliable transportation to and from the Anchorage office to complete the duties of the role. If the candidate is outside the Anchorage area, they must be willing to relocate before starting at their own expense.
ESSENTIAL DUTIES
• Prepare materials for meetings and training sessions.
• Provide billeting schedule to camp POC for coordination.
• Issue and receive Purchase Orders (POs) in Oracle
• Code vendor invoices in Oracle.
• Monitor unbilled and aging items in Oracle.
• Register and renew registrations for equipment.
• Monitor the Accounts Payable exception report.
• Update and maintain department filing system, records, and files.
• Respond to staff requests for administrative support as required.
• Provide recommendations regarding office administration procedures and development of new systems to ensure effective operations.
• Comply with Company and client policies and procedures.
• Book all flights for AEQ employees, maintain rotations and schedules.
• Enter and track training rosters for VTA.
• Ability to train/learn in new and existing platforms quickly.
• Initiate and follow through to completion on a variety of projects.
• Understand safety culture and the role it plays in the flow of work.
• Able to accurately take notes at meetings via teleconferencing (if requested).
• Attention to details ensuring accuracy of reports.
• Provide support to the AEQ Maintenance staff in Deadhorse with maintenance-related administrative issues including CMMS administration.
• General business protocols for phone, fax, scanning, and photocopying.
• Willingness to perform other duties as assigned as needed.
• Process weekly time for craft.
• Set up projects in fleet and oracle.
• Support the AES zero-incident safety culture and assume personal accountability and responsibility for safe work practices in all projects, activities, and operations.
• Other duties assigned.
REQUIRED EXPERIENCE
• A High School Diploma is required.
• A Valid Driver's License is required.
• A minimum of five (5) years' experience as an Administrative Specialist or Office Support.
• Proficient experience with programs Oracle, Word, Excel, Outlook, Access, OneNote, PowerPoint, Teams, Publisher, OneDrive, and Teams.
• Must be able to multi-task and assess priorities.
• Must be detail oriented and have excellent organizational skills.
• Must have excellent verbal and written communications skills.
• Basic accounting knowledge and skills are required.
PREFERRED QUALIFICATIONS
• Three (3) - five (5) years' experience working in a construction or industrial setting, in the Oil and Gas industry, Petrochemical industry, on the North Slope, or in an Arctic environment is preferred.
• Previous billing experience is preferred.
• Previous working knowledge of Fleet Focus or another CMMS program is preferred.
• Previous inventory management and procurement experience is preferred.
If you are an ASRC Shareholder looking for exciting training opportunities within AES,
Click here to learn more about the Nutaaq program.
TOTAL REWARDS
ASRC Energy Services, LLC (AES) is proud to offer a competitive benefits package aligned with our core ASPIRE values. Our benefits are designed to attract and retain the best talent. Our total rewards program supports the health and well-being of employees and their families.
What We Offer:
Medical Insurance: We offer comprehensive medical plans through the Federal Employee Health Benefits Plan (FEHB).
Dental and Vision Insurance: We offer two comprehensive dental plans.
401K: 401K plan up to 4% match with immediate vesting after 2 pay periods.
Employee Assistance Program (EAP): All employees and their household have access to our EAP program.
Additional Supplemental Insurance: Voluntary Life Insurance, Short-Term and Long-Term Disability, Accidental Death & Dismemberment (AD&D), Pet Insurance, Legal Services, Identity Theft Protection, Hospital Indemnity, Accident Insurance, and Critical Illness Insurance.
Professional Development: Tuition reimbursement opportunities and internal development through our ASPIRE Academy.
To learn more about our full suite of benefits visit our
benefits page .
ABOUT AES
We are proud to be named the Most Loved Workplace by Best Practices Institute in 2022, Best Company to Work for in Alaska by MSN Money, 24/7 Wall St. and Zippia for 2019 and the recipient of the prestigious ConocoPhillips 2019 and 2020 Supplier Recognition Award for Focus on Execution. Employing over 2,000 employees across our subsidiaries, AES is a service provider of choice in the energy industry. Our exceptional service quality and safety record sets us apart from our competitors. Our business purpose is to find solutions for a sustainable future, and we accomplish that by living our "ASPIRE" values, which stand for:
Absolute Integrity: We do the right thing because it is the right thing to do.
Safety: Safety is our foundation - we bring it everywhere we go
People First: We take care of our people, and our people will take care of the business.
Iñupiat Heritage: We believe in "one crew, one journey" and honor the values of our founders as we develop the future.
Resilient Family: We encourage the right balance and cultivate strong relationships with our clients and colleagues.
Exceptional Service Quality: We deliver excellence by focusing on client needs and continuously improving our performance.
WHY YOU SHOULD WORK FOR US
Our employees are our most important resource, so we seek collaboration across the organization, and value everyone's contribution. Our employees are part of the solution for a sustainable future for the benefit of our shareholders, employees, families, and our communities. Are you looking for an exciting opportunity to work with a company like ours, and be a significant part of our business purpose? If so, keep reading. Start your career with AES and ASPIRE with us.
WORKING ON THE NORTH SLOPE
While working on the North Slope of Alaska, your lodging and food will be provided to you. All camps provide warm meals and options to grab a quick lunch or snack from the spike rooms. Rooms vary from single status to shared rooms where your roommate may work the opposite shift. Wi-Fi and Internet are free and available within the camp. Services vary depending upon where you are staying; however, most facilities offer housekeeping, self-serve laundry, commissary, mail, gyms, TV/Theater Room, etc. Each facility will have their own accommodations and policies that will be reviewed upon on-site orientation.
PHYSICAL DEMANDS
The physical demands described herein are representative of those that must be met by an employee to successfully perform the essential functions of this position.
A pre-hire post offer Functional Capacity Evaluation (FCE) will be conducted to determine an employee's ability to safely perform to the job standard. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
If you need any assistance or reasonable accommodation to apply for this position, please contact the AES Human Resources Team at (907) 334-1688.
WORK ENVIRONMENT
A candidate must be able to meet the following non-exclusive requirements:
Meet the AES Driving Records and Motor Vehicle Use Policy.
Take and pass a pre-employment drug test which may include both UA and hair testing.
Meet the physical requirements of this position including working in a remote location under arctic conditions.
Required to take and pass a Fit-For-Duty Exam.
Required to complete and successfully pass a background check.
Must be able to obtain and maintain an access badge for the work location.
The availability of this position is contingent upon the Company's continued operational needs once training is completed.
EQUAL EMPLOYMENT OPPORTUNITY POLICY STATEMENT
AES and its subsidiaries are committed to diversity and inclusion in the workplace. We comply with the terms of Executive Order 11246, Section 503 of the Rehabilitation Act, and the Vietnam Era Veterans' Readjustment Act (VEVRAA).
All decisions pertaining to employment, upgrading, promotion, demotion, transfer, recruitment advertising, recruitment selection, layoff, terminations, training, compensation, benefits, and educational assistance will be executed without regard to race, color, sex, age, national origin, religion, marital status, pregnancy, childbirth or related medical conditions, parenthood, medical condition, disability, status as a protected veteran, sexual orientation, gender, gender identity, genetic information, or any other basis or characteristics prohibited by applicable law.
For more information on equal opportunity please visit -
Workplace Discrimination is Illegal
Pay Transparency Nondiscrimination Provision
If you need any assistance or reasonable accommodation to apply for this position, please contact the AES Human Resources Team at (907) 334-1688.
NOTE TO ALL CURRENT EMPLOYEES
It is recommended that all current employees inform their managers when they apply for new positions as leadership will be notified of current employees applying for posted positions.#J-18808-Ljbffr