Boys and Girls Clubs of San Leandro
Grant Writer and Institutional Giving Liaison
Boys and Girls Clubs of San Leandro, San Leandro, California, United States, 94579
Title: Grant Writer and Institutional Giving Liaison
Organization: Boys & Girls Clubs of San Leandro
Location: San Leandro, CA
Department: Resource Development
Reports to: Director of Development
Direct Reports: None
Exempt Status: Exempt
Position Type & Pay Rate: Full Time/$75,000-$120,000
About Boys & Girls Club of San Leandro:
For over 75 years, the Boys and Girls Clubs of San Leandro (BGCSL) has proudly served the San Leandro and San Lorenzo community as the primary provider of youth services. Our unwavering mission is to inspire youth-especially those who need us most-to achieve their full potential in a safe, positive, and engaging environment. We offer a wide range of programs to youth ages 4 to18 years old, including after-school programming, school break day camps, and summer camps. We take pride in providing a nurturing and supportive atmosphere where our youth can have fun and thrive across 23 Club sites, including San Leandro and San Lorenzo school-based sites and the Teen Clubhouse.
Why Come Work with Us?
Working at the Boys and Girls Clubs of San Leandro (BGCSL) is more than just a job-it's a chance to make a real impact on the lives of young people. Great futures start with YOU, and here, you'll find that we are as committed to our staff as we are to the youth we serve. By working with us, you'll gain valuable experience that will enhance your skills and open doors to future possibilities, all while enjoying a supportive and dynamic environment that promotes collaboration and innovation.
Join BGCSL to unlock your potential and enjoy a range of benefits that make your work experience rewarding, fulfilling, and fun.
Position Overview:
As part of the Resource Development team, the Institutional Giving Administrator will play a vital role in helping BGCSL achieve its goal to grow and deepen our impact in the San Leandro area by managing relationships with institutional supporters. This position is responsible for writing and submitting comprehensive proposals, managing grantor relationships, tracking grant requirements and milestones, completing timely reports, and managing internal records of BGCSL private and public funding from institutional funders. The Institutional Giving Administrator works collaboratively and strategically with the members of the development team and the Director of Development.
Key Responsibilities & Essential Functions:
Grant Writing & Reporting:
Manage grants processes from prospect research to application planning, to application compilation and submission, to award review, signature, and tracking.Identify and evaluate all potential grant opportunities (public and private), present them to the DoD and CPO demonstrate application of financial alignment, program and service sustainability, strategic alignment, implementation needs/requirements, and application complexity/requirements.Develop, write, and submit letters of inquiry, grant proposals, budgets, and periodic and final reports.Create and maintain a master calendar of grant applications, commitments, and reports.Oversee all grant reporting, working with staff across the organization to ensure grant and donor requirements are met, and necessary data is collected, documented, and reported.Maintain a comprehensive record of all pending, awarded, and declined grants using CRM or other designated organizational database.Portfolio Management and Stewardship:
Build and maintain relationships with a portfolio of corporate foundations, private foundations, and government funders (excluding ASES and ELOP) with a target of $500K for FY24-25 and approximately $1.5M for FY25-26.In partnership with the Director, set strategic targets for institutional funding and work to identify new opportunities.Employ appropriate stewardship including written and electronic communications, site visits, and in-person meetings to manage relationships with our foundation and government partners.Work with the DoD and Development Associate to coordinate appropriate engagement opportunities tied to funding agreements.Leadership and Strategic Planning:
Represent the Resource Development team at Board and committee meetings when appropriate.Collaborate with fellow members of the organization's leadership team.Regularly analyze and report on the outcomes of the Grants within the Development Department to leadership in partnership with DoD, providing insights and recommendations for strategic adjustments based on the findings.Requirements
Qualifications & Experience:
Bachelors' Degree and 5+ years of experience in development successfully securing institutional funding and exceeding contributed income goals; work samples required.Deep understanding of institutional funders in the San Leandro and East Bay region and national opportunities related to youth development.Knowledge, Skills, & Abilities:
Outstanding ability to write well-structured, articulate, and persuasive proposals and reports.Superior time management, organizational skills, and ability to handle multiple assignments and meet deadlines.Ability to work independently while maintaining positive and collaborative relationships with funders, colleagues, and leadership.MS Office365, Word and ExcelInstrumental Grant writing software, knowledge a plusCompetencies:
Communication: Excellent written, verbal, and presentational communication skills, with the ability to convey complex ideas clearly and persuasively. Story-teller mindset.
Relationship Management: Strong interpersonal skills to build and maintain relationships with donors, colleagues, and leadership.
Strategic Thinking: Ability to develop and implement strategic plans to achieve funding targets and organizational goals.
Planning/Organizing (Project Management): Prioritizes and plans work activities; Uses time efficiently; Plans for additional resources; Sets goals and objectives; Organizes or schedules other people and their tasks; Develops realistic action plans. Develops project plans; Coordinates projects; Communicates changes and progress; Completes projects on time and budget; Manages project team activities
Attention to Detail: High level of accuracy and attention to detail in writing, budgeting, and reporting.
Adaptability and Resiliency: Adapts to changes, manages competing demands, deals with frequent changes, delays, or unexpected events, and responds well to critical feedback. Recovers quickly.
Physical Demands & Work Environment:
Occasionally required to stand.Frequently required to walk.Frequently required to sit.Continually required to utilize hand and finger dexterity.Occasionally required to climb, balance, bend, stoop, kneel or crawl.Continually required to talk or hear.Occasionally exposure to outside weather conditions.Occasionally exposure to bloodborne and airborne pathogens or infectious materials (Communicable diseases in an office environment including COVID-19, common cold, and flu viruses. Negative TB screen required).While performing the duties of this job, the noise level in the work environment may vary, light to moderate.The employee must occasionally lift and/or move more than 25 pounds.Specific vision abilities include close vision, distance vision, and the ability to adjust focus.
The above description is intended to describe the general content and requirements for the performance of this job. It is not an exhaustive statement of duties, responsibilities, or physical requirements. Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time, nor does it change your status as an at-will employee. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The Boys and Girls Clubs of San Leandro is committed to diversity and inclusion and is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, creed, religion, disability, sex, age, ethnic or national origin, marital status, sexual orientation, gender identity or presentation, pregnancy, genetics, veteran status or any other status protected by state or federal law. We encourage individuals from all backgrounds and experiences to apply. All employment decisions are based on qualifications, merit, and business needs.
Organization: Boys & Girls Clubs of San Leandro
Location: San Leandro, CA
Department: Resource Development
Reports to: Director of Development
Direct Reports: None
Exempt Status: Exempt
Position Type & Pay Rate: Full Time/$75,000-$120,000
About Boys & Girls Club of San Leandro:
For over 75 years, the Boys and Girls Clubs of San Leandro (BGCSL) has proudly served the San Leandro and San Lorenzo community as the primary provider of youth services. Our unwavering mission is to inspire youth-especially those who need us most-to achieve their full potential in a safe, positive, and engaging environment. We offer a wide range of programs to youth ages 4 to18 years old, including after-school programming, school break day camps, and summer camps. We take pride in providing a nurturing and supportive atmosphere where our youth can have fun and thrive across 23 Club sites, including San Leandro and San Lorenzo school-based sites and the Teen Clubhouse.
Why Come Work with Us?
Working at the Boys and Girls Clubs of San Leandro (BGCSL) is more than just a job-it's a chance to make a real impact on the lives of young people. Great futures start with YOU, and here, you'll find that we are as committed to our staff as we are to the youth we serve. By working with us, you'll gain valuable experience that will enhance your skills and open doors to future possibilities, all while enjoying a supportive and dynamic environment that promotes collaboration and innovation.
Join BGCSL to unlock your potential and enjoy a range of benefits that make your work experience rewarding, fulfilling, and fun.
Position Overview:
As part of the Resource Development team, the Institutional Giving Administrator will play a vital role in helping BGCSL achieve its goal to grow and deepen our impact in the San Leandro area by managing relationships with institutional supporters. This position is responsible for writing and submitting comprehensive proposals, managing grantor relationships, tracking grant requirements and milestones, completing timely reports, and managing internal records of BGCSL private and public funding from institutional funders. The Institutional Giving Administrator works collaboratively and strategically with the members of the development team and the Director of Development.
Key Responsibilities & Essential Functions:
Grant Writing & Reporting:
Manage grants processes from prospect research to application planning, to application compilation and submission, to award review, signature, and tracking.Identify and evaluate all potential grant opportunities (public and private), present them to the DoD and CPO demonstrate application of financial alignment, program and service sustainability, strategic alignment, implementation needs/requirements, and application complexity/requirements.Develop, write, and submit letters of inquiry, grant proposals, budgets, and periodic and final reports.Create and maintain a master calendar of grant applications, commitments, and reports.Oversee all grant reporting, working with staff across the organization to ensure grant and donor requirements are met, and necessary data is collected, documented, and reported.Maintain a comprehensive record of all pending, awarded, and declined grants using CRM or other designated organizational database.Portfolio Management and Stewardship:
Build and maintain relationships with a portfolio of corporate foundations, private foundations, and government funders (excluding ASES and ELOP) with a target of $500K for FY24-25 and approximately $1.5M for FY25-26.In partnership with the Director, set strategic targets for institutional funding and work to identify new opportunities.Employ appropriate stewardship including written and electronic communications, site visits, and in-person meetings to manage relationships with our foundation and government partners.Work with the DoD and Development Associate to coordinate appropriate engagement opportunities tied to funding agreements.Leadership and Strategic Planning:
Represent the Resource Development team at Board and committee meetings when appropriate.Collaborate with fellow members of the organization's leadership team.Regularly analyze and report on the outcomes of the Grants within the Development Department to leadership in partnership with DoD, providing insights and recommendations for strategic adjustments based on the findings.Requirements
Qualifications & Experience:
Bachelors' Degree and 5+ years of experience in development successfully securing institutional funding and exceeding contributed income goals; work samples required.Deep understanding of institutional funders in the San Leandro and East Bay region and national opportunities related to youth development.Knowledge, Skills, & Abilities:
Outstanding ability to write well-structured, articulate, and persuasive proposals and reports.Superior time management, organizational skills, and ability to handle multiple assignments and meet deadlines.Ability to work independently while maintaining positive and collaborative relationships with funders, colleagues, and leadership.MS Office365, Word and ExcelInstrumental Grant writing software, knowledge a plusCompetencies:
Communication: Excellent written, verbal, and presentational communication skills, with the ability to convey complex ideas clearly and persuasively. Story-teller mindset.
Relationship Management: Strong interpersonal skills to build and maintain relationships with donors, colleagues, and leadership.
Strategic Thinking: Ability to develop and implement strategic plans to achieve funding targets and organizational goals.
Planning/Organizing (Project Management): Prioritizes and plans work activities; Uses time efficiently; Plans for additional resources; Sets goals and objectives; Organizes or schedules other people and their tasks; Develops realistic action plans. Develops project plans; Coordinates projects; Communicates changes and progress; Completes projects on time and budget; Manages project team activities
Attention to Detail: High level of accuracy and attention to detail in writing, budgeting, and reporting.
Adaptability and Resiliency: Adapts to changes, manages competing demands, deals with frequent changes, delays, or unexpected events, and responds well to critical feedback. Recovers quickly.
Physical Demands & Work Environment:
Occasionally required to stand.Frequently required to walk.Frequently required to sit.Continually required to utilize hand and finger dexterity.Occasionally required to climb, balance, bend, stoop, kneel or crawl.Continually required to talk or hear.Occasionally exposure to outside weather conditions.Occasionally exposure to bloodborne and airborne pathogens or infectious materials (Communicable diseases in an office environment including COVID-19, common cold, and flu viruses. Negative TB screen required).While performing the duties of this job, the noise level in the work environment may vary, light to moderate.The employee must occasionally lift and/or move more than 25 pounds.Specific vision abilities include close vision, distance vision, and the ability to adjust focus.
The above description is intended to describe the general content and requirements for the performance of this job. It is not an exhaustive statement of duties, responsibilities, or physical requirements. Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time, nor does it change your status as an at-will employee. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The Boys and Girls Clubs of San Leandro is committed to diversity and inclusion and is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, creed, religion, disability, sex, age, ethnic or national origin, marital status, sexual orientation, gender identity or presentation, pregnancy, genetics, veteran status or any other status protected by state or federal law. We encourage individuals from all backgrounds and experiences to apply. All employment decisions are based on qualifications, merit, and business needs.