Monroe Community College
Office Clerk II, Marketing, Web, and Social Media
Monroe Community College, Rochester, New York, United States, 14600
Location: Rochester, NY Category: Support Staff/Civil Service Posted On: Wed Jul 31 2024 Job Description:
Job Function:
Assist the Department of Marketing, Web and Social Media with the delivery of services. Provide general office support with a variety of project tracking activities and related tasks. The department runs multiple marketing campaigns throughout the year and the Office Clerk II will play a key role in budget tracking, purchasing orders, invoice payment, and project management with minimum supervision.
Primary Functions:
Support budget management for all marketing campaigns including the daily use of BANNER for requisition orders, purchase orders, and ongoing budget monitoring. Also handle check requests, and invoice payment working with vendors and Accounts Payable. Track all spending in the marketing budget document and maintain electronic and paper records as needed.
Support the considerable direct marketing work for student recruitment. Work with Admissions, Records and Registration, Student Accounts, Computing Technology and other areas to request lists for mailings in a timely fashion. Work closely with the Graphic Design Specialist to ensure that lists are correct and provided to the vendor according to the project timeline. Work with MCC mail services to ensure postage funds are available. Maintain records of all direct mail projects.
Work with vendors as needed to secure project estimates and to provide estimates to purchasing.
Working with the Web Services Associate Director, assist with maintenance of monroecc.edu by making minor updates to web pages, working with web liaisons as needed, and by submitting technical requests as needed for minor web updates.
Create closed captioning for MCC videos for YouTube and other digital formats as needed.
Work with MCC Print Shop for internal printing work. Maintain record of internal charges.
Support marketing for photo and video shoots, coordinating with recruiting student and faculty models, securing locations, props, and assisting on the day of the shoot.
Perform general office duties such as scheduling meetings, taking meeting notes, ordering supplies, distributing mail, and greeting visitors.
Secondary Functions:
Perform additional duties as assigned by the Director and Associate Director of Web Services
MCC Expectations:
Adheres to the College Code of Conduct.
Contributes to, supports, and maintains an equitable, inclusive, and collaborative College environment.
Maintains technological competencies utilized by the College.
Commits to the philosophy of a comprehensive community college.
Commits to professional growth. which includes seeking ongoing training in diversity, equity and inclusion to better serve students.
Job Requirements:
Required Qualifications:
Must currently hold the title of Office Clerk II OR be reachable on the Civil Service Eligibility list titled Office Clerk II OR meet the below minimum requirements for a provisional appointment, if offered;
MINIMUM QUALIFICATIONS: Graduation from high school or possession of an equivalency diploma, plus EITHER:
(A) Graduation with an Associate's degree or successful completion of at least sixty (60) credit hours from a college or university; OR,
(B) Two (2) years paid full-time or its part-time equivalent office clerical or secretarial experience*; OR,
(C) An equivalent combination of education and experience as defined by the limits of (A) and (B) above. *Experience as a Teller, Cashier or Sales Clerk will not be considered appropriate experience for the purposes of these minimum qualifications.
Must be Monroe County Resident
NOTE: Your degree must have been awarded by a college or university accredited by a regional, national, or specialized agency recognized as an accrediting agency by the U.S. Department of Education/U.S Secretary of Education. If your degree was awarded by an educational institution outside the United States and its territories, you must provide independent verification of equivalency. A list of acceptable companies who provide this service can be found on the Internet at http://www.cs.ny.gov/jobseeker/degrees.cfm. You must pay the required evaluation fee.
Preferred Qualifications:
Three years of office clerical or secretarial experience
Experience using BANNER or another accounting system
Experience with processing invoices
Proficiency with Microsoft Office, especially Excel
Bilingual and able to read, write, and speak Spanish, or other languages, proficiently
Additional Information:
Job Type: Full - Time
Hours: 8:45am to 4:45pm Monday - Friday
Salary: $38,638.57 per. Eligible for increment after 6 months of service.
MCC offers a Flexible Work Policy for benefit eligible employees. Types of flexible work arrangements include flextime/staggered shifts, remote work/telecommuting and compressed work schedule. The availability of flexible work arrangements varies by division, department, and position, based upon business and operational needs. Limitations to flexible work arrangements are outlined in the official policy.
Prohibition of Remote Work Outside New York State: Remote work locations outside New York State are not authorized by the College due to out-of-state tax and regulatory implications. In limited circumstances, prompted by business or operational needs, the College may approve requests to work remotely outside of New York State, on a short term, temporary basis.
Monroe Community College prohibits discrimination based on race, color, religion, sex, sexual orientation, pregnancy, familial status, gender identity or expression, age, genetic information, national or ethnic origin, physical or mental disability, marital status, veteran status, domestic violence, victim status, criminal conviction, or any other characteristic or status protected by state or federal laws or College policy in admissions, employment, and treatment of students and employees, or in any aspect of the business of the College.
Notice Non-Discrimination (http://www.monroecc.edu/diversity/notice-of-non-discrimination/)
Annual Campus Security & Fire Safety Report
Job Function:
Assist the Department of Marketing, Web and Social Media with the delivery of services. Provide general office support with a variety of project tracking activities and related tasks. The department runs multiple marketing campaigns throughout the year and the Office Clerk II will play a key role in budget tracking, purchasing orders, invoice payment, and project management with minimum supervision.
Primary Functions:
Support budget management for all marketing campaigns including the daily use of BANNER for requisition orders, purchase orders, and ongoing budget monitoring. Also handle check requests, and invoice payment working with vendors and Accounts Payable. Track all spending in the marketing budget document and maintain electronic and paper records as needed.
Support the considerable direct marketing work for student recruitment. Work with Admissions, Records and Registration, Student Accounts, Computing Technology and other areas to request lists for mailings in a timely fashion. Work closely with the Graphic Design Specialist to ensure that lists are correct and provided to the vendor according to the project timeline. Work with MCC mail services to ensure postage funds are available. Maintain records of all direct mail projects.
Work with vendors as needed to secure project estimates and to provide estimates to purchasing.
Working with the Web Services Associate Director, assist with maintenance of monroecc.edu by making minor updates to web pages, working with web liaisons as needed, and by submitting technical requests as needed for minor web updates.
Create closed captioning for MCC videos for YouTube and other digital formats as needed.
Work with MCC Print Shop for internal printing work. Maintain record of internal charges.
Support marketing for photo and video shoots, coordinating with recruiting student and faculty models, securing locations, props, and assisting on the day of the shoot.
Perform general office duties such as scheduling meetings, taking meeting notes, ordering supplies, distributing mail, and greeting visitors.
Secondary Functions:
Perform additional duties as assigned by the Director and Associate Director of Web Services
MCC Expectations:
Adheres to the College Code of Conduct.
Contributes to, supports, and maintains an equitable, inclusive, and collaborative College environment.
Maintains technological competencies utilized by the College.
Commits to the philosophy of a comprehensive community college.
Commits to professional growth. which includes seeking ongoing training in diversity, equity and inclusion to better serve students.
Job Requirements:
Required Qualifications:
Must currently hold the title of Office Clerk II OR be reachable on the Civil Service Eligibility list titled Office Clerk II OR meet the below minimum requirements for a provisional appointment, if offered;
MINIMUM QUALIFICATIONS: Graduation from high school or possession of an equivalency diploma, plus EITHER:
(A) Graduation with an Associate's degree or successful completion of at least sixty (60) credit hours from a college or university; OR,
(B) Two (2) years paid full-time or its part-time equivalent office clerical or secretarial experience*; OR,
(C) An equivalent combination of education and experience as defined by the limits of (A) and (B) above. *Experience as a Teller, Cashier or Sales Clerk will not be considered appropriate experience for the purposes of these minimum qualifications.
Must be Monroe County Resident
NOTE: Your degree must have been awarded by a college or university accredited by a regional, national, or specialized agency recognized as an accrediting agency by the U.S. Department of Education/U.S Secretary of Education. If your degree was awarded by an educational institution outside the United States and its territories, you must provide independent verification of equivalency. A list of acceptable companies who provide this service can be found on the Internet at http://www.cs.ny.gov/jobseeker/degrees.cfm. You must pay the required evaluation fee.
Preferred Qualifications:
Three years of office clerical or secretarial experience
Experience using BANNER or another accounting system
Experience with processing invoices
Proficiency with Microsoft Office, especially Excel
Bilingual and able to read, write, and speak Spanish, or other languages, proficiently
Additional Information:
Job Type: Full - Time
Hours: 8:45am to 4:45pm Monday - Friday
Salary: $38,638.57 per. Eligible for increment after 6 months of service.
MCC offers a Flexible Work Policy for benefit eligible employees. Types of flexible work arrangements include flextime/staggered shifts, remote work/telecommuting and compressed work schedule. The availability of flexible work arrangements varies by division, department, and position, based upon business and operational needs. Limitations to flexible work arrangements are outlined in the official policy.
Prohibition of Remote Work Outside New York State: Remote work locations outside New York State are not authorized by the College due to out-of-state tax and regulatory implications. In limited circumstances, prompted by business or operational needs, the College may approve requests to work remotely outside of New York State, on a short term, temporary basis.
Monroe Community College prohibits discrimination based on race, color, religion, sex, sexual orientation, pregnancy, familial status, gender identity or expression, age, genetic information, national or ethnic origin, physical or mental disability, marital status, veteran status, domestic violence, victim status, criminal conviction, or any other characteristic or status protected by state or federal laws or College policy in admissions, employment, and treatment of students and employees, or in any aspect of the business of the College.
Notice Non-Discrimination (http://www.monroecc.edu/diversity/notice-of-non-discrimination/)
Annual Campus Security & Fire Safety Report