Volt Workforce Solutions
Marketing Executive Assistant
Volt Workforce Solutions, Denver, Colorado, United States, 80285
Move Forward with Volt
Volt is hiring for a Marketing Executive Assistant in New York, NY on a hybrid schedule.
As an Executive Assistant you will:
reports to, and provides executive support for the VP Marketing and VP Partnerships. The qualified candidate must be able to tactfully and effectively manage the overall functional and organizational needs for a fast-paced environment. In addition, be personable, show a keen attention to detail, ability to manage the Executives' calendar, multi-task and communicate professionally. The candidate will have excellent knowledge of the day-to-day requirements to be effective in this type of role and demonstrate an ability to effectively accomplish key tasks.
? Manages schedule, calendar and respective departments needs as needed
? Interacts with internal senior executives and their offices and external partners as needed
? Manages and prepares documents inc luding meeting agendas, presentations, and reporting
? Occasionally creates presentations using Keynote, Google Docs or MS Office Suite
? Partners and works extensively with internal departments and external vendors to provide
and/or receive necessary information, materials, approvals, updates, etc.
? Manages Travel and Expense (including understanding of company expense policies) and
creates expense reports and reconciles credit card account as needed
? Maintains standards of strict confidentiality with respect to all matters and documents.
? Promotes teamwork both internally and externally, works exceptionally well with
executives, staff, and external associates
? Assists with departmental tasks, including conference room requests, team events,
employee recognition efforts, offsites
? Oversee master schedule of partner communicat ions and portfolio status
? Provide strong international coordination to ensure alignment across priority projects,
industry categories and best practices
This is a full-time 2-month contract with the possibility of extension on a hybrid schedule (Mon-Thurs in office, Fridays remote).
The ideal candidate must have:
? Excellent computer proficiency - Mac & Windows: Microsoft Word, Excel, PowerPoint, Slack
? Exceptional professionalism and collaboration
? Demonstrated ability to prioritize, meet deadlines, make decisions and change course of action quickly
? Extremely comfortable working in fast-paced environments
? Detail oriented with the ability to maintain professionalism under pressure
? Ability to anticipate needs, be proactive, resourceful and flexible
? Ability to simultaneously handle individual tasks while maintaining persp ective on the bigger picture
? Strong people skills, including the ability to work effectively with other executives, assistants, and staff
at all levels
? Organizational and follow-thru skills with the ability to work on many projects simultaneously
? Effective communicator, both verbally and written
? Proactive in thinking of ways to improve productivity and efficiency
? 4 years experience with a high-volume executive
Preferred Qualifications:
? SAP & Workday experience
? Entertainment or marketing experience
? Previous Executive support experience in a digital environment
Volt is hiring for a Marketing Executive Assistant in New York, NY on a hybrid schedule.
As an Executive Assistant you will:
reports to, and provides executive support for the VP Marketing and VP Partnerships. The qualified candidate must be able to tactfully and effectively manage the overall functional and organizational needs for a fast-paced environment. In addition, be personable, show a keen attention to detail, ability to manage the Executives' calendar, multi-task and communicate professionally. The candidate will have excellent knowledge of the day-to-day requirements to be effective in this type of role and demonstrate an ability to effectively accomplish key tasks.
? Manages schedule, calendar and respective departments needs as needed
? Interacts with internal senior executives and their offices and external partners as needed
? Manages and prepares documents inc luding meeting agendas, presentations, and reporting
? Occasionally creates presentations using Keynote, Google Docs or MS Office Suite
? Partners and works extensively with internal departments and external vendors to provide
and/or receive necessary information, materials, approvals, updates, etc.
? Manages Travel and Expense (including understanding of company expense policies) and
creates expense reports and reconciles credit card account as needed
? Maintains standards of strict confidentiality with respect to all matters and documents.
? Promotes teamwork both internally and externally, works exceptionally well with
executives, staff, and external associates
? Assists with departmental tasks, including conference room requests, team events,
employee recognition efforts, offsites
? Oversee master schedule of partner communicat ions and portfolio status
? Provide strong international coordination to ensure alignment across priority projects,
industry categories and best practices
This is a full-time 2-month contract with the possibility of extension on a hybrid schedule (Mon-Thurs in office, Fridays remote).
The ideal candidate must have:
? Excellent computer proficiency - Mac & Windows: Microsoft Word, Excel, PowerPoint, Slack
? Exceptional professionalism and collaboration
? Demonstrated ability to prioritize, meet deadlines, make decisions and change course of action quickly
? Extremely comfortable working in fast-paced environments
? Detail oriented with the ability to maintain professionalism under pressure
? Ability to anticipate needs, be proactive, resourceful and flexible
? Ability to simultaneously handle individual tasks while maintaining persp ective on the bigger picture
? Strong people skills, including the ability to work effectively with other executives, assistants, and staff
at all levels
? Organizational and follow-thru skills with the ability to work on many projects simultaneously
? Effective communicator, both verbally and written
? Proactive in thinking of ways to improve productivity and efficiency
? 4 years experience with a high-volume executive
Preferred Qualifications:
? SAP & Workday experience
? Entertainment or marketing experience
? Previous Executive support experience in a digital environment