Bay Area Air Quality Management District
STAFF SPECIALIST I/II (COMMUNICATIONS)
Bay Area Air Quality Management District, San Francisco, California, United States, 94199
The Bay Area Air Quality Management District (Air District) is a regional government agency, committed to achieving clean air to protect the public's health and the environment. The Air District accomplishes this goal through regulation of industrial facilities and various outreach and incentive programs designed to encourage clean air choices.
Please make an application promptly if you are a good match for this role due to high levels of interest.The Air District's jurisdiction encompasses all of seven counties - Alameda, Contra Costa, Marin, San Francisco, San Mateo, Santa Clara and Napa, and portions of two others - southwestern Solano and southern Sonoma.The Air District is currently accepting applications for the position of Staff Specialist I/II in the Communications Office. This is an open recruitment for one (1) vacancy which is a full-time, represented position.DEFINITION Under direction, performs a variety of responsible administrative, technical and specialized functions in the areas of incentives, contracts, business services, finance, budget, and facility management; and performs related work as assigned.What you will do: A Staff Specialist is needed to participate and assist in the development of language translations and compliance with the Americans with Disabilities Act of Air District communications, including publications, web content and external documents (brochures, flyers, collateral materials). The Staff Specialist will work with the Director of Communications and Communications Manager to prepare Requests for Proposals (RFPs) and Requests for Quotations (RFQs) and prepare contract documents and other agreements using standard Air District procedures, and review contract terms and conditions. The Staff Specialist will provide routine outreach and communication on behalf of the Air District with stakeholders including the public, industry and other agencies to obtain and disseminate technical and operational information.EXAMPLES OF DUTIES
Participates and assists in the development of policies and guidelines for assigned programs.Researches technical feasibility and control proposals for new or revised programs; Develops and applies quality control and assurance measures to ensure the effectiveness of programs and appropriate application of methods in accordance with District policies, rules, and regulations.Reviews, analyzes, and administers a variety of grants, contracts, and other agreements in support of District activities; monitors expenditures and charges against agreements; prepares fiscal status reports for management and prepares cost analyses.Prepares Requests for Proposal (RFPs) and Requests for Quotations (RFQs); prepares contract documents and other agreements using standard District procedures; and reviews contract terms and conditions.Calculates emissions reductions, analyzes cost-effectiveness, assesses emissions inventories and performs other technical work within the context of mobile sources and incentives, contracts, business services, finance, budget, and facility management; reviews and summarizes data, prepares special and periodic reports.Coordinates and facilitates workshops, meetings, and trainings on the technical application and interpretation of District programs, regulations and rules; makes presentations and develops supporting technical materials.Maintains computer databases and program records.Assists in internal and external audits for programs and physical inspections to ensure compliance with program requirements.Prepares and presents staff reports to the District's Board of Directors, and/or sub-committees; conducts research and prepares and presents reports as assigned.Provides routine outreach and communication on behalf of the District with industry, the public and other agencies to obtain and disseminate technical and operational information.Prepares and responds to correspondence directed toward public and private organizations relative to programs; responds to oral and written requests for information about programs.Explains and interprets technical policies, rules and regulations regarding programs; gathers and prepares background information.Performs other duties as assigned.Education and Experience: A typical way to obtain the knowledge and skills is:Staff Specialist I: Equivalent to a Bachelor's degree and two years of professional analytical experience.Staff Specialist II: In addition to the above, two years of professional analytical experience.Some positions may require more specialized education, training and experience.KNOWLEDGE, SKILLS & ABILITIES:QUALIFICATIONS: NOTE: The level and scope of the knowledge and skills listed below are related to job duties as defined under Distinguishing Characteristics. Positions may be filled at either the I or II level depending on the needs of the agency.OTHER REQUIREMENTS: Must be willing, and able to work and participate in evening and weekend community events and meetings. In addition, after hours, weekend and holiday work to assist with incident response or significant air quality events to inform the public and media may be required, as necessary.Interested individuals must submit a completed Air District application, chronological resume, and responses to the supplemental questions no later than 5:00 p.m. on Wednesday, August 14, 2024. Applications are accepted online only. Please visit our website at www.baaqmd.gov/jobs to apply or to download an application. Resumes must be included, and not in lieu of the required application materials. Postmarks, faxes, and E-mailed applications will not be accepted.SELECTION CRITERIA: Selection may be based upon a competitive examination consisting of a written exercise, interview, or combination of the two. Depending on the number of qualified applicants, an application screening and/or panel interview may be used to determine the most qualified applicants.The District may hire from this recruitment process to fill future vacancies occurring within the next 18 months.Updates regarding your status in the recruitment will be sent via email, unless you indicate a different preference on your application.Persons with disabilities who may require reasonable accommodations during the application and/or selection process should notify the Human Resources Office at (415) 749-4980.The District is an Equal Opportunity Employer.
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Please make an application promptly if you are a good match for this role due to high levels of interest.The Air District's jurisdiction encompasses all of seven counties - Alameda, Contra Costa, Marin, San Francisco, San Mateo, Santa Clara and Napa, and portions of two others - southwestern Solano and southern Sonoma.The Air District is currently accepting applications for the position of Staff Specialist I/II in the Communications Office. This is an open recruitment for one (1) vacancy which is a full-time, represented position.DEFINITION Under direction, performs a variety of responsible administrative, technical and specialized functions in the areas of incentives, contracts, business services, finance, budget, and facility management; and performs related work as assigned.What you will do: A Staff Specialist is needed to participate and assist in the development of language translations and compliance with the Americans with Disabilities Act of Air District communications, including publications, web content and external documents (brochures, flyers, collateral materials). The Staff Specialist will work with the Director of Communications and Communications Manager to prepare Requests for Proposals (RFPs) and Requests for Quotations (RFQs) and prepare contract documents and other agreements using standard Air District procedures, and review contract terms and conditions. The Staff Specialist will provide routine outreach and communication on behalf of the Air District with stakeholders including the public, industry and other agencies to obtain and disseminate technical and operational information.EXAMPLES OF DUTIES
Participates and assists in the development of policies and guidelines for assigned programs.Researches technical feasibility and control proposals for new or revised programs; Develops and applies quality control and assurance measures to ensure the effectiveness of programs and appropriate application of methods in accordance with District policies, rules, and regulations.Reviews, analyzes, and administers a variety of grants, contracts, and other agreements in support of District activities; monitors expenditures and charges against agreements; prepares fiscal status reports for management and prepares cost analyses.Prepares Requests for Proposal (RFPs) and Requests for Quotations (RFQs); prepares contract documents and other agreements using standard District procedures; and reviews contract terms and conditions.Calculates emissions reductions, analyzes cost-effectiveness, assesses emissions inventories and performs other technical work within the context of mobile sources and incentives, contracts, business services, finance, budget, and facility management; reviews and summarizes data, prepares special and periodic reports.Coordinates and facilitates workshops, meetings, and trainings on the technical application and interpretation of District programs, regulations and rules; makes presentations and develops supporting technical materials.Maintains computer databases and program records.Assists in internal and external audits for programs and physical inspections to ensure compliance with program requirements.Prepares and presents staff reports to the District's Board of Directors, and/or sub-committees; conducts research and prepares and presents reports as assigned.Provides routine outreach and communication on behalf of the District with industry, the public and other agencies to obtain and disseminate technical and operational information.Prepares and responds to correspondence directed toward public and private organizations relative to programs; responds to oral and written requests for information about programs.Explains and interprets technical policies, rules and regulations regarding programs; gathers and prepares background information.Performs other duties as assigned.Education and Experience: A typical way to obtain the knowledge and skills is:Staff Specialist I: Equivalent to a Bachelor's degree and two years of professional analytical experience.Staff Specialist II: In addition to the above, two years of professional analytical experience.Some positions may require more specialized education, training and experience.KNOWLEDGE, SKILLS & ABILITIES:QUALIFICATIONS: NOTE: The level and scope of the knowledge and skills listed below are related to job duties as defined under Distinguishing Characteristics. Positions may be filled at either the I or II level depending on the needs of the agency.OTHER REQUIREMENTS: Must be willing, and able to work and participate in evening and weekend community events and meetings. In addition, after hours, weekend and holiday work to assist with incident response or significant air quality events to inform the public and media may be required, as necessary.Interested individuals must submit a completed Air District application, chronological resume, and responses to the supplemental questions no later than 5:00 p.m. on Wednesday, August 14, 2024. Applications are accepted online only. Please visit our website at www.baaqmd.gov/jobs to apply or to download an application. Resumes must be included, and not in lieu of the required application materials. Postmarks, faxes, and E-mailed applications will not be accepted.SELECTION CRITERIA: Selection may be based upon a competitive examination consisting of a written exercise, interview, or combination of the two. Depending on the number of qualified applicants, an application screening and/or panel interview may be used to determine the most qualified applicants.The District may hire from this recruitment process to fill future vacancies occurring within the next 18 months.Updates regarding your status in the recruitment will be sent via email, unless you indicate a different preference on your application.Persons with disabilities who may require reasonable accommodations during the application and/or selection process should notify the Human Resources Office at (415) 749-4980.The District is an Equal Opportunity Employer.
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