Everybody Agency
Compliance Review Specialist (Healthcare Marketing) - 4 days per week
Everybody Agency, Dallas, Texas, United States, 75215
Everybody is a fast-growing digital agency that puts people first. We believe that great work comes from giving the right people the right environment to grow. Our mission is to empower
healthcare and wellness
brands to thrive in the digital world by driving their marketing strategy and generating meaningful impact.Compliance Review Specialist (Healthcare Marketing) – 4 days per weekLocation: Dallas, Fort Worth MetroplexReports to: Operations DirectorDirect Reports: NoThe
Compliance Review Specialist
plays a pivotal role in ensuring that our digital marketing campaigns for healthcare clients comply with regulatory requirements and conform to our client promotional material policies and procedures for MLR (Medical, Legal, and Regulatory) review. You will work closely with our internal teams to prepare and submit content for MLR review and to coordinate the overall MLR processWhat you’ll be doingManage Marketing Material Lifecyle through MLR Process:Prepare materials for MLR review ensuring client standards have been held including a final QA for all submissions to ensure all requirements or requested changes have been includedOversee healthcare marketing materials from initial concept through final approval within Veeva Vault in partnership with the project management teamCoordinate and track regulatory submissions, communicating any timelines visible within vault to the project management and service line teamsTrack submissions through their lifecycle and alert internal teams when documents are approaching expiration and need to be either updated or flagged for extended approval for distribution timelinesEnsure Adherence to Agency Compliances Procedures:Enforce agency accountability by ensuring team adheres to operating proceduresUpdate documentation for best practice compliance procedures as requiredMaintaining appropriate systems and documentation filesFollow compliance monitoring and auditing processesCoordinate & Maintain agency compliance training following client policies and proceduresProvide Compliance Guidance:Act as a primary point of contact for compliance-related inquiries from compliance, medical and legal regulatory reviewers.Address and resolve any compliance concerns promptly and effectivelyProvide guidance and training to internal teams on client healthcare compliance requirements and best practices for onboarding and updatesAddress compliance issues to mitigate risks associated with healthcare marketing campaignsWhat you’ll bringPreference to have experience in healthcare/pharmaceutical digital marketing compliance requirementsKnowledge of Medical, Legal & Regulatory review processes and preferable Veeva Vault experienceProofreading/QA skillsMeticulous attention to detailExcellent Organizational SkillsExperience in cross-functional leadership to ensure ensuring training + onboarding of new team members to complete compliance requirementsPerforming audits to ensure ongoing adherance to compliance guidelinesCritical thinking to assess and interpret feedback and briefing in teams based on MLR feedbackWorkflow management of the review and approval processManaging and organizing changes in requirements + key learningsExperience communicating effectively and confidently across all business levels in a professional mannerAble to manage deadlines and plan time effectivelyProfessional standard in the use of Microsoft Office suite, SharePointe & Adobe PDFOur valuesWe do excellent workWe keep our wordWe do the right thingWe do goodWe find a better wayWhat you’ll get in returnWe want your time at Everybody to be the best place you’ve worked - professionally and personally. So, our people offer has been designed to put you at the heart of everything we do, entrusting our people to work in a way that works best for them. We offer:Fully flexible working – work at home or in the office whenever suits you with flexible start and finish timesWork from anywhere for 6 weeks of the yearQuarterly wellbeing allowance or monthly Class Pass credits18 vacation days plus paid sick leave8 US public holidays plus 3 personal days401(k) plan which includes a company match of 100% of the 3% compensationEnhanced parental leave packagesMedical, Dental and Vision insurance (90% covered by employer)Short Term Disability and Life insurance (covered by employer)Employee assistance programmeTraining and development opportunitiesAnnual bonus potentialEmployee referral rewardQuarterly connection days and socialsWhat’s more, Everybody are focused on maintaining an inclusive work culture with an aim of becoming the best place to work. We’re an equal opportunity employer, our policies do not discriminate either directly or indirectly on the grounds of age, disability, gender, gender reassignment, transgender identity, marriage or civil partnership, pregnancy and maternity, race, religion or belief, sex, sexual orientation, or any other personal characteristics.Please note that due to the high volume of applications, we are unable to respond to each applicant individually.
healthcare and wellness
brands to thrive in the digital world by driving their marketing strategy and generating meaningful impact.Compliance Review Specialist (Healthcare Marketing) – 4 days per weekLocation: Dallas, Fort Worth MetroplexReports to: Operations DirectorDirect Reports: NoThe
Compliance Review Specialist
plays a pivotal role in ensuring that our digital marketing campaigns for healthcare clients comply with regulatory requirements and conform to our client promotional material policies and procedures for MLR (Medical, Legal, and Regulatory) review. You will work closely with our internal teams to prepare and submit content for MLR review and to coordinate the overall MLR processWhat you’ll be doingManage Marketing Material Lifecyle through MLR Process:Prepare materials for MLR review ensuring client standards have been held including a final QA for all submissions to ensure all requirements or requested changes have been includedOversee healthcare marketing materials from initial concept through final approval within Veeva Vault in partnership with the project management teamCoordinate and track regulatory submissions, communicating any timelines visible within vault to the project management and service line teamsTrack submissions through their lifecycle and alert internal teams when documents are approaching expiration and need to be either updated or flagged for extended approval for distribution timelinesEnsure Adherence to Agency Compliances Procedures:Enforce agency accountability by ensuring team adheres to operating proceduresUpdate documentation for best practice compliance procedures as requiredMaintaining appropriate systems and documentation filesFollow compliance monitoring and auditing processesCoordinate & Maintain agency compliance training following client policies and proceduresProvide Compliance Guidance:Act as a primary point of contact for compliance-related inquiries from compliance, medical and legal regulatory reviewers.Address and resolve any compliance concerns promptly and effectivelyProvide guidance and training to internal teams on client healthcare compliance requirements and best practices for onboarding and updatesAddress compliance issues to mitigate risks associated with healthcare marketing campaignsWhat you’ll bringPreference to have experience in healthcare/pharmaceutical digital marketing compliance requirementsKnowledge of Medical, Legal & Regulatory review processes and preferable Veeva Vault experienceProofreading/QA skillsMeticulous attention to detailExcellent Organizational SkillsExperience in cross-functional leadership to ensure ensuring training + onboarding of new team members to complete compliance requirementsPerforming audits to ensure ongoing adherance to compliance guidelinesCritical thinking to assess and interpret feedback and briefing in teams based on MLR feedbackWorkflow management of the review and approval processManaging and organizing changes in requirements + key learningsExperience communicating effectively and confidently across all business levels in a professional mannerAble to manage deadlines and plan time effectivelyProfessional standard in the use of Microsoft Office suite, SharePointe & Adobe PDFOur valuesWe do excellent workWe keep our wordWe do the right thingWe do goodWe find a better wayWhat you’ll get in returnWe want your time at Everybody to be the best place you’ve worked - professionally and personally. So, our people offer has been designed to put you at the heart of everything we do, entrusting our people to work in a way that works best for them. We offer:Fully flexible working – work at home or in the office whenever suits you with flexible start and finish timesWork from anywhere for 6 weeks of the yearQuarterly wellbeing allowance or monthly Class Pass credits18 vacation days plus paid sick leave8 US public holidays plus 3 personal days401(k) plan which includes a company match of 100% of the 3% compensationEnhanced parental leave packagesMedical, Dental and Vision insurance (90% covered by employer)Short Term Disability and Life insurance (covered by employer)Employee assistance programmeTraining and development opportunitiesAnnual bonus potentialEmployee referral rewardQuarterly connection days and socialsWhat’s more, Everybody are focused on maintaining an inclusive work culture with an aim of becoming the best place to work. We’re an equal opportunity employer, our policies do not discriminate either directly or indirectly on the grounds of age, disability, gender, gender reassignment, transgender identity, marriage or civil partnership, pregnancy and maternity, race, religion or belief, sex, sexual orientation, or any other personal characteristics.Please note that due to the high volume of applications, we are unable to respond to each applicant individually.