Manatt Phelps & Phillips
Marketing Operations Assistant
Manatt Phelps & Phillips, Los Angeles, California, United States, 90079
With 11 locations across the United States, 450+ professionals and 350+ business professionals, Manatt, Phelps & Phillips, LLP (www.manatt.com), is a multidisciplinary, integrated national professional services firm known for quality and an extraordinary commitment to clients. The Firm's groundbreaking approach-bringing together legal services, advocacy and business strategy-differentiates Manatt from its competitors and positions the Firm to provide a distinct and compelling value proposition.
The Opportunity
We seek a highly organized, detail-oriented Marketing Operations Assistant to support the Marketing Leadership Team in running our sophisticated, high-volume department. The successful candidate will have a demonstrated ability to support the administrative and operational needs of a large team that both has day-to-day business demands and drives Firm strategic priorities. The Marketing Operations Assistant will work across the full Business Development, Communications and Marketing Team to ensure collaboration and coordination on Firm projects and support the team's operational efficiency. This will include tracking various initiatives and attending meetings to take notes and distribute next steps. This role will also collaborate with Firm professionals and their administrative staff as well as members of other departments on administrative requirements, including budget requests and management. This position reports to the Senior Director of Marketing and supports the Marketing Leadership Team.
Responsibilities
Departmental Operations
Support the administration and operations of the Business Development, Communications and Marketing DepartmentCollaborate with other departments to coordinate internal and external calendarsWork closely with professionals and support staff across the organization to coordinate client development expense requests, maintaining a consistent and operationalized approachSchedule and attend full department meetings and support coordination between business professional teamsSupport scheduling of meetings for the Marketing Leadership Team and other senior members of the department, including the Events TeamAssist with the tracking of and communication among the team about upcoming client programs, events and sponsorshipsAssist with maintaining data in the Firm's CRM (Salesforce)Project and Initiative Tracking
Support and track advancement of department and Firm initiativesSchedule meetings with the stakeholders, support agenda development, prepare materials, and take notes and circulate next stepsMaintain a list of current projects and their status for ongoing evaluation by the Marketing Leadership TeamBudget Management and Analysis
Ensure response to and approval of travel and other budget requests submitted to the Marketing Leadership TeamProcess and submit invoices and budget codes for client development and other expensesWork closely with Accounting to ensure the proper coding of client development expenses and other budgets managed by the Marketing Leadership TeamDemonstrate excellent Excel skills and the ability to support development of budgets for various projects and initiativesPrepare and submit to Accounting check requests as well as credit card backupPrepare ongoing reports and analytics for the budgets managed by the departmentQualifications
Bachelor's degree or better from an accredited college/university-business degree preferred1-3+ years of experience in a professional environment-legal, consulting or accounting preferredStrong interpersonal skills as a relationship builder who can work across teams to drive business results; ability to "manage up"Computer and tech savvy with knowledge of marketing tools a plusStrong comfort level with Microsoft Office applications, especially Excel, PowerPoint and Microsoft WordProject management skills and ability to juggle and adjust to multiple competing prioritiesPositive, can-do, team-oriented attitudeHigh level of organization with exceptional attention to detail, excellent problem-solving skills, a results-focused approach and outstanding project management skills, as the position requires constant attention to precise details and accuracy of specified standardsAvailability to work in-office three days per week (Tuesday, Wednesday and Thursday) and more as needed; willingness to work overtime and weekends as neededAbility to complete all duties with a superior quality and service focus through teamwork, dedication, and a results-oriented, solid work ethic
The base annual pay range for this role is between $55,000-$60,000. The base pay to be offered will vary and depend on skills and qualifications, experience, location and will also take into account internal equity. A full range of medical, financial and/or other benefits dependent on the position will also be offered.
EEO/AA EMPLOYER/Veterans/Disabled
Manatt is an equal opportunity employer, dedicated to a policy of non-discrimination in employment on any basis including race, color, physical or mental disability, religion, creed, national origin, citizenship status, ancestry, sex or gender (including gender identity, gender expression, status as a transgender or transsexual individual, pregnancy, childbirth, or related medical conditions), age (over 40), genetic information, past, current, or prospective service in the uniformed services, sexual orientation, political activity or affiliation, genetic or and any other protected classes or characteristic protected under applicable federal, state, or local law. Consistent with the American Disabilities Act, applicants may request accommodations needed to participate in the application process.
This employer will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each new employee's Form I-9 to confirm work authorization.IMPORTANT: If the Government cannot confirm that you are authorized to work, this employer is required to provide you written instructions and an opportunity to contact SSA and/or DHS before taking adverse action against you, including terminating your employment.
Employers may not use E-Verify to pre-screen job applicants or to re-verify current employees and may not limit or influence the choice of documents presented for use on the Form I-9. In order to determine whether Form I-9 documentation is valid, this employer uses E-Verify's photo screening tool to match the photograph appearing on some permanent resident and employment authorization cards with the official U.S. Citizenship and Immigration Services' (USCIS) photograph. If you believe that your employer has violated its responsibilities under this program or has discriminated against you during the verification process based upon your national origin or citizenship status, please call the Office of Special Counsel at 1-800-255-7688 (TDD: 1-800-237-2515).
The Opportunity
We seek a highly organized, detail-oriented Marketing Operations Assistant to support the Marketing Leadership Team in running our sophisticated, high-volume department. The successful candidate will have a demonstrated ability to support the administrative and operational needs of a large team that both has day-to-day business demands and drives Firm strategic priorities. The Marketing Operations Assistant will work across the full Business Development, Communications and Marketing Team to ensure collaboration and coordination on Firm projects and support the team's operational efficiency. This will include tracking various initiatives and attending meetings to take notes and distribute next steps. This role will also collaborate with Firm professionals and their administrative staff as well as members of other departments on administrative requirements, including budget requests and management. This position reports to the Senior Director of Marketing and supports the Marketing Leadership Team.
Responsibilities
Departmental Operations
Support the administration and operations of the Business Development, Communications and Marketing DepartmentCollaborate with other departments to coordinate internal and external calendarsWork closely with professionals and support staff across the organization to coordinate client development expense requests, maintaining a consistent and operationalized approachSchedule and attend full department meetings and support coordination between business professional teamsSupport scheduling of meetings for the Marketing Leadership Team and other senior members of the department, including the Events TeamAssist with the tracking of and communication among the team about upcoming client programs, events and sponsorshipsAssist with maintaining data in the Firm's CRM (Salesforce)Project and Initiative Tracking
Support and track advancement of department and Firm initiativesSchedule meetings with the stakeholders, support agenda development, prepare materials, and take notes and circulate next stepsMaintain a list of current projects and their status for ongoing evaluation by the Marketing Leadership TeamBudget Management and Analysis
Ensure response to and approval of travel and other budget requests submitted to the Marketing Leadership TeamProcess and submit invoices and budget codes for client development and other expensesWork closely with Accounting to ensure the proper coding of client development expenses and other budgets managed by the Marketing Leadership TeamDemonstrate excellent Excel skills and the ability to support development of budgets for various projects and initiativesPrepare and submit to Accounting check requests as well as credit card backupPrepare ongoing reports and analytics for the budgets managed by the departmentQualifications
Bachelor's degree or better from an accredited college/university-business degree preferred1-3+ years of experience in a professional environment-legal, consulting or accounting preferredStrong interpersonal skills as a relationship builder who can work across teams to drive business results; ability to "manage up"Computer and tech savvy with knowledge of marketing tools a plusStrong comfort level with Microsoft Office applications, especially Excel, PowerPoint and Microsoft WordProject management skills and ability to juggle and adjust to multiple competing prioritiesPositive, can-do, team-oriented attitudeHigh level of organization with exceptional attention to detail, excellent problem-solving skills, a results-focused approach and outstanding project management skills, as the position requires constant attention to precise details and accuracy of specified standardsAvailability to work in-office three days per week (Tuesday, Wednesday and Thursday) and more as needed; willingness to work overtime and weekends as neededAbility to complete all duties with a superior quality and service focus through teamwork, dedication, and a results-oriented, solid work ethic
The base annual pay range for this role is between $55,000-$60,000. The base pay to be offered will vary and depend on skills and qualifications, experience, location and will also take into account internal equity. A full range of medical, financial and/or other benefits dependent on the position will also be offered.
EEO/AA EMPLOYER/Veterans/Disabled
Manatt is an equal opportunity employer, dedicated to a policy of non-discrimination in employment on any basis including race, color, physical or mental disability, religion, creed, national origin, citizenship status, ancestry, sex or gender (including gender identity, gender expression, status as a transgender or transsexual individual, pregnancy, childbirth, or related medical conditions), age (over 40), genetic information, past, current, or prospective service in the uniformed services, sexual orientation, political activity or affiliation, genetic or and any other protected classes or characteristic protected under applicable federal, state, or local law. Consistent with the American Disabilities Act, applicants may request accommodations needed to participate in the application process.
This employer will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each new employee's Form I-9 to confirm work authorization.IMPORTANT: If the Government cannot confirm that you are authorized to work, this employer is required to provide you written instructions and an opportunity to contact SSA and/or DHS before taking adverse action against you, including terminating your employment.
Employers may not use E-Verify to pre-screen job applicants or to re-verify current employees and may not limit or influence the choice of documents presented for use on the Form I-9. In order to determine whether Form I-9 documentation is valid, this employer uses E-Verify's photo screening tool to match the photograph appearing on some permanent resident and employment authorization cards with the official U.S. Citizenship and Immigration Services' (USCIS) photograph. If you believe that your employer has violated its responsibilities under this program or has discriminated against you during the verification process based upon your national origin or citizenship status, please call the Office of Special Counsel at 1-800-255-7688 (TDD: 1-800-237-2515).