St. Louis Community College
Executive Assistant, Human Resources & Marketing & Communications
St. Louis Community College, Bridgeton, Missouri, United States, 63044
Title:
Executive Assistant, Human Resources & Marketing & Communications
Employee Classification:
Professional 52 Wks Non-Unit
Department:
Human Resources Office
Salary Range:
50,766
Who we are:
We are not-for-profit:
St. Louis Community college (STLCC) is a non-profit institution dedicated to empowering students, expanding minds, and changing lives. Employees are committed to strengthening the St. Louis community with inclusive and transformative education.
We are a respected employer:
For 60 years, STLCC has served the St. Louis community, expanding to 4 main campuses, 2 education centers, 2 workforce training centers, and 5 centers of excellence. More than one-half of the households in St. Louis have at least one member who has taken classes at STLCC.
We make an impact in the community:
Through credit courses, continuing education, and workforce development programs, STLCC annually serves nearly 69,000 students.
More than 80% of career and technical graduates employed in their fields or continue their education at four-year institutions within six months of graduation.
STLCC sends more transfer students to Missouri's four-year colleges/universities than anyone else.
We value Diversity, equity & inclusion:
STLCC is committed to fostering an atmosphere of appreciation for all people, regardless of race, color, creed, religion, sex, sexual orientation, gender identity and expression, national origin, ancestry, age, disability, genetic information, veteran status, or class.
What you get:
Benefits package [for full-time employees]:
STLCC offers one of the best benefit packages in the St. Louis area. As a STLCC employee you will have access to a 100% match on your contribution to retirement, two health insurance plans options that are no cost to the employee - including an HSA option, low-cost life insurance with a 3x salary benefit, and other low-cost benefits including dental, vision, AD&D, ST LT disability insurance.
Opportunity to grow:
Over half of our employees have served the college for more than 12 years, exploring different career paths and advancing to higher level positions.
Education & training opportunities:
STLCC offers tuition waivers for employees [full-time and part-time] + their dependents.
Full-time employees can take advantage of tuition reimbursement for other institutions after just 6 months of service, and an annual professional development allotment.
Work/life balance:
Full-time STLCC employees have access to a generous time off package, including holidays, vacation, personal days, medical leave, and other leave options. Our holiday schedule even includes a paid winter holiday at the end of the calendar year.
Commitment to wellness:
STLCC HR boasts a dedicated health and wellness specialist who is enthusiastic about creating a culture of wellness throughout the College. With access to college wellness vendors, employees are educated, motivated, and rewarded for healthy behaviors. STLCC employees and anyone living in their household also have access to an employee assistance program (EAP) that can help them with virtually any life need.
The basics of this position:
This position has the responsibility to provide diversified support for the Human Resources and Marketing and Communication Departments at St. Louis Community College. The Executive Assistant oversees the day-to-day operations (office management) of the HR and Marketing and Communications departments by providing administrative support and collaboration. This position serves as the department liaison to internal and external customers and requires discretion, confidentiality, and independent judgement. This position provides direct support for the Chief Human Resource Officer and Executive Director, Marketing and Communication.
What you'll do:
Act as a gatekeeper and primary point of contact for internal and external communications, demonstrating exceptional professionalism and discretion.
Screen, analyze, and respond to incoming correspondence, handling day-to-day problems and situations. Serve as a primary point of direct administrative contact and liaison with other offices, individuals, and external institutions and agencies on a range of issues.
Maintains calendars, makes travel arrangements, and prepares expense reports.
Administers and monitors expenditures, manages departmental budgets and administers the procurement card process. Partners closely with Finance Business Manager to ensure timely payment of departmental invoices.
Oversees supply management including managing supply inventory, ordering, managing vendor relationships and ensuring alignment with college procurement policies.
Prepares and coordinates materials for meetings, presentations, and executive communications ensuring accuracy and alignment.
Organizes and facilitates meetings, conferences, and other events, coordinates vendors, space reservations and participants.
Supports department and College events with event planning and logistics, including on-site event participation. Develops, manages, and updates the materials contained within the Human Resources and Marketing and Communication pages on the College Intranet and College Internet.
Receives and maintains confidential information on behalf of executives supported. Reviews messages, correspondence, and supplemental material.
Independently researches, prioritizes and follows-up on incoming issues and concerns, including those of a sensitive and confidential nature; determines appropriate course of action, referral, and/or response.
Provides assistance and organizational support by developing meeting agendas, attending leadership meetings, tracking action items, and ensuring that deadlines are met.
Education, experience, and other requirements:
* Associate's Degree and five (5) years of progressively responsible administrative/executive assistant experience or High School Diploma and nine (9) years of progressively responsible administrative/executive assistant experience.
Preferred Qualifications:
N/A
Executive Assistant, Human Resources & Marketing & Communications
Employee Classification:
Professional 52 Wks Non-Unit
Department:
Human Resources Office
Salary Range:
50,766
Who we are:
We are not-for-profit:
St. Louis Community college (STLCC) is a non-profit institution dedicated to empowering students, expanding minds, and changing lives. Employees are committed to strengthening the St. Louis community with inclusive and transformative education.
We are a respected employer:
For 60 years, STLCC has served the St. Louis community, expanding to 4 main campuses, 2 education centers, 2 workforce training centers, and 5 centers of excellence. More than one-half of the households in St. Louis have at least one member who has taken classes at STLCC.
We make an impact in the community:
Through credit courses, continuing education, and workforce development programs, STLCC annually serves nearly 69,000 students.
More than 80% of career and technical graduates employed in their fields or continue their education at four-year institutions within six months of graduation.
STLCC sends more transfer students to Missouri's four-year colleges/universities than anyone else.
We value Diversity, equity & inclusion:
STLCC is committed to fostering an atmosphere of appreciation for all people, regardless of race, color, creed, religion, sex, sexual orientation, gender identity and expression, national origin, ancestry, age, disability, genetic information, veteran status, or class.
What you get:
Benefits package [for full-time employees]:
STLCC offers one of the best benefit packages in the St. Louis area. As a STLCC employee you will have access to a 100% match on your contribution to retirement, two health insurance plans options that are no cost to the employee - including an HSA option, low-cost life insurance with a 3x salary benefit, and other low-cost benefits including dental, vision, AD&D, ST LT disability insurance.
Opportunity to grow:
Over half of our employees have served the college for more than 12 years, exploring different career paths and advancing to higher level positions.
Education & training opportunities:
STLCC offers tuition waivers for employees [full-time and part-time] + their dependents.
Full-time employees can take advantage of tuition reimbursement for other institutions after just 6 months of service, and an annual professional development allotment.
Work/life balance:
Full-time STLCC employees have access to a generous time off package, including holidays, vacation, personal days, medical leave, and other leave options. Our holiday schedule even includes a paid winter holiday at the end of the calendar year.
Commitment to wellness:
STLCC HR boasts a dedicated health and wellness specialist who is enthusiastic about creating a culture of wellness throughout the College. With access to college wellness vendors, employees are educated, motivated, and rewarded for healthy behaviors. STLCC employees and anyone living in their household also have access to an employee assistance program (EAP) that can help them with virtually any life need.
The basics of this position:
This position has the responsibility to provide diversified support for the Human Resources and Marketing and Communication Departments at St. Louis Community College. The Executive Assistant oversees the day-to-day operations (office management) of the HR and Marketing and Communications departments by providing administrative support and collaboration. This position serves as the department liaison to internal and external customers and requires discretion, confidentiality, and independent judgement. This position provides direct support for the Chief Human Resource Officer and Executive Director, Marketing and Communication.
What you'll do:
Act as a gatekeeper and primary point of contact for internal and external communications, demonstrating exceptional professionalism and discretion.
Screen, analyze, and respond to incoming correspondence, handling day-to-day problems and situations. Serve as a primary point of direct administrative contact and liaison with other offices, individuals, and external institutions and agencies on a range of issues.
Maintains calendars, makes travel arrangements, and prepares expense reports.
Administers and monitors expenditures, manages departmental budgets and administers the procurement card process. Partners closely with Finance Business Manager to ensure timely payment of departmental invoices.
Oversees supply management including managing supply inventory, ordering, managing vendor relationships and ensuring alignment with college procurement policies.
Prepares and coordinates materials for meetings, presentations, and executive communications ensuring accuracy and alignment.
Organizes and facilitates meetings, conferences, and other events, coordinates vendors, space reservations and participants.
Supports department and College events with event planning and logistics, including on-site event participation. Develops, manages, and updates the materials contained within the Human Resources and Marketing and Communication pages on the College Intranet and College Internet.
Receives and maintains confidential information on behalf of executives supported. Reviews messages, correspondence, and supplemental material.
Independently researches, prioritizes and follows-up on incoming issues and concerns, including those of a sensitive and confidential nature; determines appropriate course of action, referral, and/or response.
Provides assistance and organizational support by developing meeting agendas, attending leadership meetings, tracking action items, and ensuring that deadlines are met.
Education, experience, and other requirements:
* Associate's Degree and five (5) years of progressively responsible administrative/executive assistant experience or High School Diploma and nine (9) years of progressively responsible administrative/executive assistant experience.
Preferred Qualifications:
N/A