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Kimley-Horn

Marketing Administrative Assistant

Kimley-Horn, Charlotte, North Carolina, United States, 28245


Overview

Kimley-Horn has a challenging opportunity in our Charlotte, NC office for an Administrative Assistant to support our Marketing team. We are seeking a dynamic, proactive individual to provide administrative support to senior Marketing leadership, Marketing Coordinators, and Graphic Designers on day-to-day and confidential activities.

Responsibilities

Providing administrative support to 5-8 professionals including calendar maintenance, scheduling, filing, expense reports, and travel arrangements

Researching venues for meeting or events along with related activities

Negotiating with vendors

Running occasional errands

Traveling occasionally

Effectively partnering with other Administrative staff and senior leaders

Responding quickly and efficiently to requests for assistance

Generating and organizing financial reports

Supporting conferences by supplying project materials to outside printers, internally printing, and shipping support materials for events

Occasionally printing and copying materials for proposal production, including creating labels and FedEx packages

Supply ordering, stocking, and assessing inventory of marketing production center

Filing and archiving

Other special projects as assigned

Qualifications

Position Requirements:

3+ years in a corporate/professional environment in an Administrative role

Strong proficiency in MS Office Suitespecifically Excel

Strong proficiency in Adobe Acrobat Professional; familiarity with database software preferred

Professional, organized, client-oriented, and deadline driven

Able to anticipate needs and manage multiple competing priorities

Strong verbal and written communication skills (grammar/proofreading)

Positive team player with can-do attitude and commitment to quality

Self-starter who can thrive in an environment where leaders often travel

The physical demands of this role include moving and lifting of boxes, and standing and sitting for extended periods of time

Proven ability to maintain confidentiality

Desired Qualifications:

Knowledge of A/E/C industry

Database software experience

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Applications are being accepted on an ongoing basis; however, this job posting may close at any time after a minimum of 3 days of being posted.

PleaseCLICK HERE (https://www.kimley-horn.com/careers/benefits/at-a-glance/) to learn more about the potential Benefits you may be eligible to receive with this role.

If you require an accommodation, pleaseCLICK HERE. (https://www.kimley-horn.com/careers/ada-accommodation-request/)

Applicants must be legally authorized to work for Kimley-Horn in the U.S. without employer sponsorship. We do not typically sponsor H1-B or any other work visa petitions.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

Posted Date

11 hours ago

(8/6/2024 11:22 AM)

ID

2024-14246

Education

High School Diploma/GED

Discipline/Focus

Marketing