Stroudsmoor Country Inn
Event Planner Assistant
Stroudsmoor Country Inn, Stroudsburg, Pennsylvania, United States, 18360
false false false EN-US X-NONE X-NONE MicrosoftInternetExplorer4The Event Planning Assistant (EPA) will provide administrative support to one or more Event Planners. The EPA is an integral member of the Event Team.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Good oral and written communication skills are essential for the position. The EPA must have the ability to follow written and verbal instructions. The EPA will assist in several phases of the wedding planning process, primarily providing administrative support; oftentimes, involving considerable client contact as directed by the SEP.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following:Sort incoming mail addressed to the SEPOrganize and arrange the SEP's daily appointmentsFollow-up with existing clients as directed by the SEPRespond in a timely manner to all requests by the SEPWork closely and respectfully with other members of the Event TeamMaintain accurate records for SEPAttend rehearsals and wedding ceremonies (Execute when multiple events overlap)As instructed by the SEP, perform services that will enhance the client's experience prior to arrival i.e. faxing / emailing, driving directions, ordering invitations, etc. Also gather samples for detail appointments i.e. linens.The EPA must become proficient with the Sales & Catering Module of the Visual One Hospitality Software, including the appointment calendar, function book, booking creation, invoicing, and posting of deposits.The EPA will continually update, retrieve, and re-file event folios.For existing event clients, the EPA will be asked to conduct limited event facility tours to extended family members who have not previously seen the facilities.When necessary, liaison with other bridal professionals i.e. DJs, Photographers, etc.Regularly follow-up with all planners to obtain the necessary client approvals for Pocono Record wedding page submissions. EPA will submit the completed package to the Pocono Record.Other duties as may be assigned.
REQUIREMENTS:Some formal hospitality training / education helpful but not requiredA minimum of 3 years as an administrative assistantThe ability to work in a fast-paced, deadline -oriented environmentThe ability to work in a Family-owned and operated businessMotivated self-starter with customer friendly attitude and excellent problem-solving skillsWell-organized with the ability to handle multiple tasks simultaneously and the ability to prioritize projectsComputer knowledge/skills-including Microsoft Office ProgramsSelf-motivated, proactive, and hard-workingGood oral and written communication skillsThe ability to communicate with the front desk, custodial, kitchen and dining room managers / chefs to ensure the timely delivery of event information and continuity among all departments as it relates to the clients assigned to the SEP.
We offer Medical, Dental and 401K with employer match.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Good oral and written communication skills are essential for the position. The EPA must have the ability to follow written and verbal instructions. The EPA will assist in several phases of the wedding planning process, primarily providing administrative support; oftentimes, involving considerable client contact as directed by the SEP.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following:Sort incoming mail addressed to the SEPOrganize and arrange the SEP's daily appointmentsFollow-up with existing clients as directed by the SEPRespond in a timely manner to all requests by the SEPWork closely and respectfully with other members of the Event TeamMaintain accurate records for SEPAttend rehearsals and wedding ceremonies (Execute when multiple events overlap)As instructed by the SEP, perform services that will enhance the client's experience prior to arrival i.e. faxing / emailing, driving directions, ordering invitations, etc. Also gather samples for detail appointments i.e. linens.The EPA must become proficient with the Sales & Catering Module of the Visual One Hospitality Software, including the appointment calendar, function book, booking creation, invoicing, and posting of deposits.The EPA will continually update, retrieve, and re-file event folios.For existing event clients, the EPA will be asked to conduct limited event facility tours to extended family members who have not previously seen the facilities.When necessary, liaison with other bridal professionals i.e. DJs, Photographers, etc.Regularly follow-up with all planners to obtain the necessary client approvals for Pocono Record wedding page submissions. EPA will submit the completed package to the Pocono Record.Other duties as may be assigned.
REQUIREMENTS:Some formal hospitality training / education helpful but not requiredA minimum of 3 years as an administrative assistantThe ability to work in a fast-paced, deadline -oriented environmentThe ability to work in a Family-owned and operated businessMotivated self-starter with customer friendly attitude and excellent problem-solving skillsWell-organized with the ability to handle multiple tasks simultaneously and the ability to prioritize projectsComputer knowledge/skills-including Microsoft Office ProgramsSelf-motivated, proactive, and hard-workingGood oral and written communication skillsThe ability to communicate with the front desk, custodial, kitchen and dining room managers / chefs to ensure the timely delivery of event information and continuity among all departments as it relates to the clients assigned to the SEP.
We offer Medical, Dental and 401K with employer match.