Meeting, Convention, and Event Planners

Plan, coordinate, and manage events with Comida For Familias, Inc. We have many activities that we want the public to participate in, but could use extra support in spreading the news and accomplishing goals and objects. Some examples of events that we have hosted and/attended are baseball games, trips to the circus, hackathons, and concerts (see our Instagram page for more examples @comida_for_familias_inc). Our organization wants to further our purpose of providing relief of the poor, the distressed, or the underprivileged and combat community deterioration and juvenile delinquency.The tasks for this position are:Coordinate activities of staff, convention personnel, or clients to make arrangements for group meetings, events, or conventions.Consult with directors, officers ,and leads to determine objectives and requirements for events, such as meetings, conferences, and conventions.Review event bills for accuracy and approve payment.Coordinate services for events, such as accommodation and transportation for participants, facilities, catering, signage, displays, special needs requirements, printing and event security.Arrange the availability of audio-visual equipment, transportation, displays, and other event needs.Confer with staff at a chosen event site to coordinate details.Inspect event facilities to ensure that they conform to requirements.Maintain records of event aspects, including financial details.Monitor event activities to ensure compliance with applicable regulations and laws, satisfaction of participants, and resolution of any problems that arise.Negotiate contracts with such service providers and suppliers as hotels, convention centers, and speakers.Evaluate and select providers of services according to requirements.Plan and develop programs, agendas, budgets, and services according to requirements.Hire, train, and supervise volunteers and support staff required for events.Conduct post-event evaluations to determine how future events could be improved.Direct administrative details, such as financial operations, dissemination of promotional materials, and responses to inquiries.Meet with sponsors and organizing committees to plan scope and format of events, to establish and monitor budgets, or to review administrative procedures and event progress.Organize registration of event participants.Develop event topics and choose featured speakers.Promote conference, convention and trades show services by performing tasks such as meeting with professional and trade associations, and producing brochures and other publications.Design and implement efforts to publicize events and promote sponsorships.Obtain permits from fire and health departments to erect displays and exhibits and serve food at events.