Event Planner_

Event Planner**School of Medicine, Stanford, California, United States**MarketingPost Date Aug 08, 2024Requisition # 104170**Events Planner 1 for the Stanford Cancer Institute**_This position is open to hybrid work_Stanford University is seeking an Events Planner 1 to plan and execute Stanford events, such as seminars, conferences, sports or alumni events, and other university related events. Consult with stakeholders and plan logistics, including registration and attendee tracking, presentation and materials support, and pre- and post-event evaluations.The position is located in the Stanford Cancer Institute (SCI), one of an elite number of National Cancer Institute-Designated Comprehensive Cancer Centers in the country. The SCI is a prominent, dynamic, growing, and complex Institute within the Stanford University School of Medicine. The SCI actively works to build synergies and collaborations among faculty with cancer-relevant expertise from four Schools and over 30 departments across Stanford University. Given the SCI’s mission, breadth, and depth, it employs over 325 staff members in a fast-paced, team-oriented, and forward-thinking environment with tremendous opportunities for personal and professional growth.The SCI Events Planner will help enact the SCI mission to reduce cancer mortality through comprehensive programs of cancer research, treatment, education, and outreach. You will work with an unparalleled leading-edge community of faculty and staff who are fundamentally changing the world of health care in the cancer arena.Reporting to the Director of Strategic Communications and Events, the SCI Events Planner will plan and execute Stanford events, such as seminars series, symposiums, think tanks and other related events. Consult with stakeholders and plan logistics, including registration and attendee tracking, presentation and materials support, and pre- and post-event evaluations.You should be conversant in the goals, mission, and priorities of the Institute and utilize this knowledge to promote the SCI’s research, education, and community outreach to wide variety of audiences. We are seeking candidates with the ability to manage multiple strategic projects simultaneously. Our staff run toward challenges, and candidates will have a demonstrated history of doing the same with a high degree of professionalism, initiative, and flexibility. Responsibilities include delivering Stanford Cancer Institute signature events to reach parity with other National Cancer Institute designated cancer centers, developing event collateral, and serving as a project leader on smaller scale events.**Duties include*:**+ Design, plan, implement, and coordinate customized events.+ Evaluate and select vendors and providers of services considering stakeholder requests and requirements.+ Serve as a member of an events team, and contribute in a wide variety of functional areas including decisions around budget allocation, event logistics and facilities.+ Consult with stakeholders to determine objectives and requirements.+ Inspect event facilities to ensure they conform to the event needs.+ Manage accounting operations relating to registration, including daily accounting procedures and reports, final monetary summaries, and/or account transfers.+ May serve as project leader on smaller scale events, coordinating teams that plan, implement, and manage all aspects of events or manage program elements of larger scale events.+ Utilize and/or maintain complex databases. May use specialized event planning software.+ May inspect event facilities for maintenance, janitorial and fire safety issues._* - Other duties may also be assigned_**DESIRED QUALIFICATIONS:**+ Excellent relationship-building and oral communication skills+ Ability to manage internal and external relationships+ Track record of teamwork and collegiality+ Knowledge of event planning logistics+ Ability to think progressively and innovatively, and challenge status quo thinking+ Ability to manage multiple strategic projects simultaneously and prioritize accordingly+ Demonstrated history of personal integrity, accountability and follow through+ Current or past Stanford experience+ Professional experience in Academic Medical Centers**EDUCATION & EXPERIENCE (REQUIRED):**Associate degree and three years of experience or combination of education and experience.**KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):**+ Demonstrated success planning events.+ Ability to work both independently and as part of a team.+ Ability to establish priorities, manage shifting priorities, and handle numerous time-sensitive projects with multiple deadlines.+ Demonstrated creativity, problem solving skills, taking initiative, judgment, and decision-making skills.+ Ability to accomplish goals working through formal and informal channels, with diplomacy and tactfulness.+ Excellent interpersonal, communication, time management, and customer service skills. Must be well organized and detailed oriented.+ Knowledge of Microsoft Office suite and other online documents, such as Google Docs.+ Ability to interact and successfully collaborate with a broad spectrum of contributing groups and customers.**CERTIFICATIONS & LICENSES:**Valid Non-Commercial Class California Driver's License.**PHYSICAL REQUIREMENTS*:**+ Frequently stand/walk, sit, perform desk-based computer tasks, use a telephone.+ Occasionally kneel/crawl, twist/bend/stoop/squat, grasp lightly/fine manipulation, and grasp forcefully, lift/carry/push/pull objects that weigh 21-40 pounds.+ Drive vehicle day and/or night with non-commercial license._* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job._**WORKING CONDITIONS:**May require some travel and working evenings and weekends.**WORK STANDARDS:**+ When conducting university business, must comply with the California Vehicle Code and Stanford University driving requirements.+ Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.+ Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.+ Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide,tanford.edu.The expected pay range for this position is $67,000 to $83,000 per annum. Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (tanford.edu/benefits-rewards) provides detailed information on Stanford’s extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources by submittinga contact form.Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.Additional Information+ **Schedule: Full-time**+ **Job Code: 4882**+ **Employee Status: Regular**+ **Grade: F**+ **Requisition ID: 104170**+ **Work Arrangement : Hybrid Eligible**