Administrative Assistant, Intensive English Communication Program (IECP)_

APPLICATION INSTRUCTIONS:+ CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process (harepoint.com/:b:/s/KnowledgeBaseArticlesSharing/EfiwgKReZ4VAjprFZPKWUm0Bq\_sU3KzTmERfpryq0esPKQ) . Please do not apply here, apply internally through Workday.+ CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. (harepoint.com/:b:/s/KnowledgeBaseArticlesSharing/Eeys15Xva4hFokHVtbP1eGIB5i1WFLc-J3k9KHgrFYZ7mg) Please do not apply here, apply internally through Workday.+ If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants (su.edu/sites/hr/files/Application\_Process\_for\_External\_Applications\_Non-Penn\_State\_Employees\_.pdf) .JOB DESCRIPTION AND POSITION REQUIREMENTS:The Intensive English Communication Program (a.psu.edu/) (IECP) in the College of the Liberal Arts (su.edu/) is seeking an Administrative Assistant to be the primary point of contact for students and faculty, manage IECP’s Student Center, and provide other administrative support to the program.The IECP offers courses in academic English to international students to prepare them for undergraduate and graduate studies. We are seeking a professional and customer-focused individual to provide the best quality of service to students, faculty, staff, and other visitors.Responsibilities include but are not limited to:+ Process new student applications+ Extensive spreadsheet work with entry and tracking of student personal and financial information; preparation of Excel documents for various university offices+ Front desk duties: welcome visitors, answer phones, monitor and manage multiple IECP email accounts, assist with student requests+ Reconcile purchasing cards for IECP faculty and administrative personnel+ Accept and process tuition payments from students+ Maintain office supplies and order new supplies through SIMBA (Penn State’s System for Integrated Management, Budgeting and Accounting)+ Assist faculty, administrators, and lecturers with requests (e.g., processing invoices, reports related to grades and teaching effectiveness)The key responsibilities associated with managing the IECP Student Center include:+ Schedule, organize, and chaperone student events+ Promote events via social media+ Send weekly emails and PowerPoint slides to student and faculty listservs+ Create events calendar each semester and update online events calendarBenefits include (visit su.edu/benefits (su.edu/current-employee/benefits) for more detailed information):+ Medical, dental, vision, and retirement plans+ 75% tuition discounts (including for a spouse and dependent children up to the age of 26)+ Generous vacation and sick time+ 15 paid holidays/campus closure daysThis position is full-time, requiring 40 hours of in-person work per week at Penn State’s University Park campus. Occasional weekend/evening hours are required to chaperone events. In these cases, a flex schedule will be implemented.Education and Experience: This position will be filled as an Administrative Assistant - Support, which requires a minimum of a High School Diploma/GED or Vocational Training/Degree, or an equivalent combination of education and experience.Additional Qualifications:+ Basic familiarity with Microsoft Word and Excel+ Outstanding organizational and attention to detail skills+ Ability to multitask+ Excellent communication and interpersonal skills+ Comfortable corresponding professionally via email+ Willingness to work independently and as a member of a team+ Ability to manage and meet deadlines under minimal supervision+ Demonstrates a good work ethic and the ability to be proactive and take initiativeThe Administrative Assistant will work with a culturally diverse, international student population and must have excellent cross-cultural communication skills. In addition, successful candidates must either have demonstrated a commitment to building an inclusive, equitable, and diverse campus community, or describe one or more ways they would envision doing so, given the opportunity.Additional Information: Candidates should submit a cover letter and resume as part of the application.This is a limited-term appointment, funded for one year from the date of hire with a good possibility of re-funding.This position requires the following clearances: PA State Police Criminal Background Check, PA Child Abuse History Clearance Form, and Federal Bureau of Investigation (FBI) Fingerprint Criminal Background Check.The College of the Liberal Arts (su.edu/) is supportive of flexible work arrangements when aligned with the ability to meet the needs of the unit and the essential duties of the position. Questions related to flexible work should be directed to the hiring manager during the interview process.Penn State is committed to and accountable for advancing diversity, equity, and inclusion in all of its forms. We embrace individual uniqueness, foster a culture of inclusion that supports both broad and specific diversity initiatives, leverage the educational and institutional benefits of diversity, and engage all individuals to help them thrive. We value inclusion as a core strength and an essential element of our public service mission.The salary range for this position, including all possible grades is:$34,800.00 - $50,500.00Salary Structure (su.edu/current-employee/compensation/staff-salary-grades-and-leveling-matrix) - additional information on Penn State's job and salary structure.CAMPUS SECURITY CRIME STATISTICS:Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here (su.edu/annual-security-reports) .Employment with the University will require successful completion of background check(s) in accordance with University policies.EEO IS THE LAWPenn State is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.Federal Contractors Labor Law Poster (su.edu/files/2022/01/Federal-Contractors-Labor-Law-Poster.pdf)PA State Labor Law PosterAffirmative Action (su.edu/policies/hr11)Penn State PoliciesCopyright Information (su.edu/copyright-information)HotlinesUniversity Park, PA