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Summary The Department of the Interior is devoted to protecting and preserving the natural resources of this great nation, including National Parks, Landmarks, and the well-being of communities, including those of Native American, Alaska Natives and affiliated Islanders. Responsibilities This position is located within the Department of the Interior, Secretarial Correspondence Unit of the Office of Executive Secretariat and Regulatory Affairs (OES), which is located within the Immediate Office of the Secretary, in Washington, D.C. At the full performance level (GS-13) the major duties of this position include, but are not limited to, the following: 1. Serves as the technical expert on all matters pertaining to recording, tasking, assigning, tracking, reviewing, formatting, coordinating, and managing all Secretarial correspondence products directed to, or signed by, a Secretarial Executive--the Secretary of the Interior, the Deputy Secretary of the Interior, the Associate Deputy Secretary of the Interior, the Department's Chief of Staff, the Department's Deputy Chief of Staff-Policy, and the Department's Deputy Chief of Staff-Operations. 2. Plans, organizes, and oversees Secretarial correspondence projects and initiatives that are aimed at achieving and improving the quality, efficiency, and effectiveness of the Secretarial Correspondence Unit, including coordinating activities across organizational lines, identifying and resolving problems that are barriers to achieving goals, and implementing corrective actions as necessary. 3. Serves as a liaison with Bureau/Office Correspondence Managers and supports the Deputy Director-Secretarial Correspondence Management to ensure the Secretarial Correspondence Unit fulfills the mandates outlined in the Departmental Manual. 4. Ensures compliance with good writing practices and conformance with established operational protocols, policies, and guidelines for correspondence signed by Secretarial Executives, including conformance with prescribed formats and Cabinet-level correspondence standards as outlined by the Secretarial Correspondence Handbook, the Government Publishing Office Style Manual, and other applicable style guides. 5. Evaluates the content, format, and organization of draft correspondence that is to be signed by a Secretarial Executive. Utilizing word processing applications, reworks draft products to make them more understandable and easier to read. 6. Manages common stakeholder issues in executing Secretarial correspondence projects in order to reduce issues and disruption, including intentionally and clearly communicating to provide awareness of and overcome challenges affecting projects. 7. Identifies and helps resolve misunderstandings or conflicts between Bureaus/Offices concerning a wide range of Secretarial correspondence products signed by Secretarial Executives. Salary Range Information: GS-12: $99,200 - $128,956 GS-13: $117,962 - $153,354 First time hires to the federal government typically start at the beginning salary in the range for their respective grade level. This vacancy may be used to fill additional positions as vacancies become available. Requirements Conditions of Employment You must be a U.S. Citizen. You will be subject to a background/suitability investigation/determination. You will be required to have federal payments made by Direct Deposit. You must submit ALL required documents and a completed questionnaire. Selective Service: If you are a male applicant born after December 31, 1959, you must certify that you have registered with the Selective Service system, or are exempt from having to do so under the Selective Service Law. See ss.gov/. Qualifications Minimum Qualification Requirements: To qualify for this position, you must meet the Specialized Experience for the series to which you are applying. To qualify for the GS-12, you must possess at least one full year of specialized experience equivalent to at least the GS-11 grade level in the Federal service, or comparable experience not gained through Federal service. Specialized experience is experience that equipped the applicant with the particular knowledge, skills, and abilities to successfully perform the duties of the position, and that is typically in or related to the work of the position to be filled. Specialized experience is defined as demonstrated experience: 1. Communicating clearly, succinctly, and directly, both verbally and in writing, to achieve Secretarial correspondence goals and objectives; 2. Coordinating with, and gathering information from, stakeholders to achieve intended outcomes; 3. Managing deadlines, risks, constraints, and stakeholder needs, while effectively addressing challenges and completing products in a timely manner; 4. Applying proper grammar, sentence structure, and syntax using Federal and Departmental style guidelines to the process of writing, reviewing, and editing of Secretarial correspondence products; and, 5. Implementing Secretarial correspondence control, tracking, management protocols, including inputting Secretarial correspondence into a correspondence management system. To qualify for the GS-13, you must possess at least one full year of specialized experience equivalent to at least the GS-12 grade level in the Federal service, or comparable experience not gained through Federal service. Specialized experience is experience that equipped the applicant with the particular knowledge, skills, and abilities to successfully perform the duties of the position, and that is typically in or related to the work of the position to be filled. Specialized experience is defined as demonstrated experience: 1. Communicating clearly, succinctly, and directly, both verbally and in writing, to achieve Secretarial correspondence goals and objectives; 2. Coordinating with, and gathering information from, stakeholders to achieve intended outcomes; 3. Managing deadlines, risks, constraints, and stakeholder needs, while addressing challenges and completing products in a timely manner; 4. Applying proper grammar, sentence structure, and syntax using Federal and Departmental style guidelines to the process of writing, reviewing, and editing of Secretarial correspondence products; 5. Implementing Secretarial correspondence control, tracking, and management protocols, procedures, and practices associated with a correspondence control system; and, 6. Applying appropriate protocols, policies, and procedures throughout the lifecycle of projects using project management principles, tools, and techniques that are based on the needs of the situation. Additional information on the qualification requirements is outlined in the Office of Personnel Management's (OPM) Qualification Standards Handbook of General Schedule Positions and is available at OPM's website: pm.gov/qualifications/standards/indexes/num-ndx.asp All qualification requirements must be met by the closing date of this announcement. Merit Promotion candidates must also meet Time-in-Grade requirements by the closing date of the announcement. Education Additional Information OS has determined that the duties of this position are suitable for telework and the selectee may be allowed to telework with supervisor approval. You may be expected to travel 1-5 nights a month for this position. The work is typically performed in an office environment. Applicants who include vulgar, offensive, or inappropriate language or information in their application package will be ineligible for further consideration for this position. Identification of promotion potential in this announcement does not constitute a commitment or an obligation on the part of management to promote the employee selected at some future date. Promotion will depend upon administrative approval and the continuing need for and performance of higher-level duties. The application contains information subject to the Privacy Act (P.L. 93-579, 5 USC 552a). The information is used to determine qualifications for employment, and is authorized under Title 5, USC, Section 3302 and 3361. Important Note: All Department of the Interior (DOI) employees are subject to the conflict of interest restrictions imposed upon all employees of the Executive Branch of the Federal Government and may be required to file a Financial Disclosure Report. In addition, DOI employees, GS-15 and above, who work in the Office of the Secretary; along with the Bureau of Ocean Energy Management (BOEM) and the Bureau of Safety and Environmental Enforcement (BSEE) employees (at ALL grade levels), are further restricted concerning their interests in Federal lands and resources administered or controlled by the Department of the Interior. This includes holding stock in energy corporations which lease Federal lands (e.g.: oil, gas, coal, alternative energy resources, etc.). If you have any such investments you should contact the DOI, BOEM or BSEE Ethics Office before accepting employment. DOI employees are held to the highest level of integrity. Employees must be objective and impartial in the performance of their work. All potential issues (e.g.: work-related interactions with friends, family members, or previous employers) must be disclosed at the time of application or during the interview process. NOTICE: This employer participates in E-Verify and will utilize your Form I-9 information to confirm you are authorized to work in the U.S. A preliminary background check must be completed before a new employee can begin work with the U.S. Department of the Interior. The preliminary background check consists of a search of Office of Personnel Management and Department of Defense background investigation files and an FBI National Criminal History Fingerprint Check; it may take up to 3 weeks to complete. If selected for this position, you will be extended a tentative offer of employment pending a satisfactory background check. Current Federal employees or individuals with an existing completed background investigation may not be required to undergo another background check; these will be handled on a case-by-case basis in coordination with the Bureau security office.