Sgcpros
Added - 08/12/24 Communications Specialist Other Area(s) McLean , Virginia
Sgcpros, Mc Lean, Virginia, us, 22107
Job Title:
Communications Specialist
Apply (by clicking the relevant button) after checking through all the related job information below.Job Location:
TSA HQ (Springfield, VA) + Remote 1 Day/Week In OfficeClearance:
TSA Public Trust
SGC and our teammates
lay a vital role in ensuring the success of TSA's enrollment, vetting, credentialing, and prescreening programs across various sectors, including aviation, air cargo, maritime, surface, and more. The Communications Specialist plays a critical role in supporting the full spectrum of communication activities within our Program Management Support (PMS) team. Reporting to the team’s Program Manager, the Communications Specialist is responsible for managing the ESVP Communications mailbox, coordinating task assignments, drafting communications materials, and providing administrative support to ensure the smooth operation of the program.Key Responsibilities:Manage the ESVP Communications mailbox, including sorting, prioritizing, and responding to incoming correspondencesMaintain and update data trackers to record communication activities, task assignments, deadlines, and outcomes.Work closely with internal team members to divide and assign tasks within the ESVP mailbox, ensuring timely completion with minimal supervision.Provide regular updates on task statuses, blockers, and priorities to Program Manager.Assist in drafting, editing, and formatting communications materials, including emails, reports, and other documents as needed.Ensure that all outgoing communications adhere to established standards and guidelines.Build and maintain relationships with internal team members and external stakeholders to facilitate effective communication and collaboration.Communicate regularly with stakeholders to provide updates on task progress and address any issues or concerns.Maintain accurate records of communications activities, track task progress, and generate reports as required by program leadership.Provide weekly updates to the team on tracker updates, blockers, and other relevant information to ensure transparency and accountability.Provide administrative assistance including scheduling meetings, preparing materials, and managing documentation.Assist with other ad-hoc tasks and projects as needed to support program operations.Skills and Abilities
Ability to prioritize and manage multiple tasks simultaneously in a fast-paced environment.Strong organizational skills and the ability to meet deadlines with minimal supervision.Collaborative mindset, with a focus on building positive relationships and working effectively in a team.Adaptability and flexibility to respond to changing priorities and requirements.Commitment to upholding professional standards of integrity, ethics, and confidentiality.Required Qualifications:1-3 years of experience with a Bachelor of Arts / Bachelor of Science degreeDemonstrated experience in managing email inboxes, data trackers, and task coordination in a professional setting.Proven track record of drafting clear and concise communications materials for internal and external stakeholders.Experience with customer relationship management, stakeholder engagement, and collaboration in a team environment.Strong analytical skills, with the ability to conduct qualitative analysis, develop metrics, and generate reports.Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software applications.Excellent written and verbal communication skills, with attention to detail and accuracy.U.S. citizenship and ability to obtain and maintain a security clearance.
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Communications Specialist
Apply (by clicking the relevant button) after checking through all the related job information below.Job Location:
TSA HQ (Springfield, VA) + Remote 1 Day/Week In OfficeClearance:
TSA Public Trust
SGC and our teammates
lay a vital role in ensuring the success of TSA's enrollment, vetting, credentialing, and prescreening programs across various sectors, including aviation, air cargo, maritime, surface, and more. The Communications Specialist plays a critical role in supporting the full spectrum of communication activities within our Program Management Support (PMS) team. Reporting to the team’s Program Manager, the Communications Specialist is responsible for managing the ESVP Communications mailbox, coordinating task assignments, drafting communications materials, and providing administrative support to ensure the smooth operation of the program.Key Responsibilities:Manage the ESVP Communications mailbox, including sorting, prioritizing, and responding to incoming correspondencesMaintain and update data trackers to record communication activities, task assignments, deadlines, and outcomes.Work closely with internal team members to divide and assign tasks within the ESVP mailbox, ensuring timely completion with minimal supervision.Provide regular updates on task statuses, blockers, and priorities to Program Manager.Assist in drafting, editing, and formatting communications materials, including emails, reports, and other documents as needed.Ensure that all outgoing communications adhere to established standards and guidelines.Build and maintain relationships with internal team members and external stakeholders to facilitate effective communication and collaboration.Communicate regularly with stakeholders to provide updates on task progress and address any issues or concerns.Maintain accurate records of communications activities, track task progress, and generate reports as required by program leadership.Provide weekly updates to the team on tracker updates, blockers, and other relevant information to ensure transparency and accountability.Provide administrative assistance including scheduling meetings, preparing materials, and managing documentation.Assist with other ad-hoc tasks and projects as needed to support program operations.Skills and Abilities
Ability to prioritize and manage multiple tasks simultaneously in a fast-paced environment.Strong organizational skills and the ability to meet deadlines with minimal supervision.Collaborative mindset, with a focus on building positive relationships and working effectively in a team.Adaptability and flexibility to respond to changing priorities and requirements.Commitment to upholding professional standards of integrity, ethics, and confidentiality.Required Qualifications:1-3 years of experience with a Bachelor of Arts / Bachelor of Science degreeDemonstrated experience in managing email inboxes, data trackers, and task coordination in a professional setting.Proven track record of drafting clear and concise communications materials for internal and external stakeholders.Experience with customer relationship management, stakeholder engagement, and collaboration in a team environment.Strong analytical skills, with the ability to conduct qualitative analysis, develop metrics, and generate reports.Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software applications.Excellent written and verbal communication skills, with attention to detail and accuracy.U.S. citizenship and ability to obtain and maintain a security clearance.
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