Sidley Austin
BD and Marketing Assistant
Sidley Austin, New York, New York, us, 10261
SummaryThe Business Development and Marketing Assistant is a key team member within the Marketing Department. The Assistant supports the regional Business Development and Marketing team with a variety of activities focused on promoting the lawyers and practices in the region and enabling client engagement, as described below. They take an active role in learning about the lawyers, practices, and clients of the Firm and work closely with colleagues across offices and functions to assist with a range of integrated business development and marketing efforts.
Duties and Responsibilities
Coordinates the production and distribution of various legal updates sent to clients, including formatting documents for print, web, and email, obtaining appropriate approvals from lawyers and colleagues, posting to the website and other databases, and creating post-distribution readership reports
Works with the marketing team to plan and execute Firm sponsored and hosted client events, including distributing invitations, processing registrations, maintaining registration lists, coordinating the production of event materials, staffing the events, and assisting with post-event follow up
Supports the office’s client entertainment activities, including management of the Firm’s ticket assets and allocation system
Coordinates with the Digital Communications team to maintain website content and execute social media campaigns
Assists in drafting internal announcements as well as news items for the website and social media platforms
Assists with the preparation and tracking of regional awards and rankings submissions
Coordinates sponsorships for regional conferences and seminars
Coordinates with the Creative team to develop and distribute event invitations and sponsorship ads
Drafts and updates lawyer biographies
Coordinates professional photos for lawyers
Manages office inventory of client gifts
Generates and updates marketing materials as requested by Department members, such as brochures and presentations
Maintains the Firm’s CRM system: tracks activities for clients, alumni, and friends of the Firm; ensures that contact information is accurate and up-to-date and that contacts are associated with the proper mailing lists; generates and formats reports as needed; and guides secretaries in the effective use of the CRM system
Assists in maintaining and updating marketing department databases and records to track regional events, rankings and awards, experience, team calendar, etc.
Performs basic research and data collection on clients and contacts, industries, and competitors
Maintains accurate records for marketing expenses and prepares payment requests for approval
Assists with the Marketing Department’s support of other Firm departments (HR and Recruiting, CLE, Diversity, Pro Bono, etc.)
Interacts with vendors as needed
Administrative and other projects as assigned
New York Applicants: Salaries may vary by location. In New York, the estimated target salary range of this role is $59,000 – $65,000, in addition to bonus eligibility and a comprehensive benefit package. Salary determinations are made based on numerous factors, such as, but not limited to, the relevant market and the skill, experience, class or graduation year, and education of the selected candidate.
QualificationsTo perform this job successfully, an individual must be able to perform the Duties and Responsibilities (Duties) above satisfactorily and meet the requirements below. The requirements listed below are representative of the minimum knowledge, skill, and/or ability required. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions of the job. If you need such an accommodation, please email staffrecruiting@sidley.com (current employees should contact Human Resources).
Education and/or Experience:
Required:
A Bachelor’s degree from an accredited university
Excellent writing and proofreading skills
Proficiency in Microsoft Office and Outlook
Preferred:
Previous professional experience, especially event management and/or marketing
Knowledge of customer relationship, pipeline, and experience management databases such as InterAction, Salesforce, and/or Foundation
General understanding of legal competitive landscape
Other Skills and Abilities:
The following will also be required of the successful candidate:
Strong organizational skills
Strong attention to detail
Good judgment
Strong interpersonal communication skills
Strong analytical and problem-solving skills
Able to work harmoniously and effectively with others
Able to preserve confidentiality and exercise discretion
Able to work under pressure
Able to manage multiple projects with competing deadlines and priorities
Sidley Austin LLP is an Equal Opportunity Employer
Duties and Responsibilities
Coordinates the production and distribution of various legal updates sent to clients, including formatting documents for print, web, and email, obtaining appropriate approvals from lawyers and colleagues, posting to the website and other databases, and creating post-distribution readership reports
Works with the marketing team to plan and execute Firm sponsored and hosted client events, including distributing invitations, processing registrations, maintaining registration lists, coordinating the production of event materials, staffing the events, and assisting with post-event follow up
Supports the office’s client entertainment activities, including management of the Firm’s ticket assets and allocation system
Coordinates with the Digital Communications team to maintain website content and execute social media campaigns
Assists in drafting internal announcements as well as news items for the website and social media platforms
Assists with the preparation and tracking of regional awards and rankings submissions
Coordinates sponsorships for regional conferences and seminars
Coordinates with the Creative team to develop and distribute event invitations and sponsorship ads
Drafts and updates lawyer biographies
Coordinates professional photos for lawyers
Manages office inventory of client gifts
Generates and updates marketing materials as requested by Department members, such as brochures and presentations
Maintains the Firm’s CRM system: tracks activities for clients, alumni, and friends of the Firm; ensures that contact information is accurate and up-to-date and that contacts are associated with the proper mailing lists; generates and formats reports as needed; and guides secretaries in the effective use of the CRM system
Assists in maintaining and updating marketing department databases and records to track regional events, rankings and awards, experience, team calendar, etc.
Performs basic research and data collection on clients and contacts, industries, and competitors
Maintains accurate records for marketing expenses and prepares payment requests for approval
Assists with the Marketing Department’s support of other Firm departments (HR and Recruiting, CLE, Diversity, Pro Bono, etc.)
Interacts with vendors as needed
Administrative and other projects as assigned
New York Applicants: Salaries may vary by location. In New York, the estimated target salary range of this role is $59,000 – $65,000, in addition to bonus eligibility and a comprehensive benefit package. Salary determinations are made based on numerous factors, such as, but not limited to, the relevant market and the skill, experience, class or graduation year, and education of the selected candidate.
QualificationsTo perform this job successfully, an individual must be able to perform the Duties and Responsibilities (Duties) above satisfactorily and meet the requirements below. The requirements listed below are representative of the minimum knowledge, skill, and/or ability required. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions of the job. If you need such an accommodation, please email staffrecruiting@sidley.com (current employees should contact Human Resources).
Education and/or Experience:
Required:
A Bachelor’s degree from an accredited university
Excellent writing and proofreading skills
Proficiency in Microsoft Office and Outlook
Preferred:
Previous professional experience, especially event management and/or marketing
Knowledge of customer relationship, pipeline, and experience management databases such as InterAction, Salesforce, and/or Foundation
General understanding of legal competitive landscape
Other Skills and Abilities:
The following will also be required of the successful candidate:
Strong organizational skills
Strong attention to detail
Good judgment
Strong interpersonal communication skills
Strong analytical and problem-solving skills
Able to work harmoniously and effectively with others
Able to preserve confidentiality and exercise discretion
Able to work under pressure
Able to manage multiple projects with competing deadlines and priorities
Sidley Austin LLP is an Equal Opportunity Employer