Ocean State Job Lot
Marketing Assistant
Ocean State Job Lot, Los Angeles, California, United States, 90079
About Los Angeles Philharmonic Association
Founded in 1919, the Los Angeles Philharmonic Association presents, and promotes the performing arts in its varied forms at the highest level of excellence to a diverse and large audience, at Walt Disney Concert Hall, the Hollywood Bowl, The Ford, and YOLA.The Marketing Assistant supports the Marketing & Communications Department, as well as the Chief Marketing & Communications Officer in various aspects of driving ticket sales and engaging new and existing customers. The ideal candidate is an extremely well organized, proven team player that works with internal leadership and cross-functional teams to deliver results.Position Elements:Schedule meetings, prepare conference rooms, coordinate AV set-up, and order refreshments for meetings as needed.Manage the calendar of and provide administrative support to the Chief Marketing & Communications Officer, including booking travel and making reservations as needed.Assist with planning, set-up, and execution of marketing events.Take meeting notes.Assist with invoice processing: coding, routing, and communicating with vendors.Create expense reports and manage credit card expense reports and receipts.Give WDCH Security and Reception notice when guests are coming to the office and welcome visitors.Distribute and organize brochures and mail pieces.Maintain, document and update administrative information relating to the Marketing & Communications Department.Minimum Qualifications:A minimum of 2 years marketing experience preferred.An Associate’s or Bachelor’s degree or equivalent experience a plus.Must have extensive computer skills including Microsoft Office suite.Must have excellent communication skills, both verbal and written.Must be a self-starter with the ability to work with teams in a fast-paced, goal-oriented environment.Must multi-task and work within deadlines.Must have excellent attention to detail.Secondary language fluency is a plus.Relationships:Reports To: Marketing & Communications Operations ManagerInteracts With: All Marketing & Communications Staff, Hollywood Bowl & Ford Operations, Hollywood Bowl Signage Team, Music Center Staff, Outside Vendors and Contractors.The Los Angeles Philharmonic Association will consider for employment qualified Applicants with Criminal Histories in a manner consistent with the requirements of the FCIHO.EQUAL EMPLOYMENT OPPORTUNITY POLICYIt is the Los Angeles Philharmonic Association’s policy to provide equal employment opportunity for all applicants and employees. The Association does not discriminate on the basis of race, color, religion, religious creed (including religious dress and religious grooming), sex (including pregnancy, perceived pregnancy, childbirth, breastfeeding, or related medical conditions), sexual orientation, national origin, ancestry, citizenship, age, physical or mental disability, legally protected medical condition or information, genetic information, marital status, gender, gender identity, gender expression, military status, veteran status, or any other basis protected by federal, state, or local law. Consistent with the law, the Association also provides reasonable accommodation for disabled applicants and employees in accordance with the Americans with Disabilities Act (ADA) and the California Fair Employment and Housing Act, for pregnant employees who request an accommodation with the advice of their health care providers, for pregnancy, childbirth or related medical conditions; for employees who are victims of domestic violence, sexual assault or stalking; and for applicants and employees based on their religious beliefs and practices.The only way to apply for an LA Phil position online is through this portal. If you receive a link or request to apply outside of this portal, please disregard it and contact dept_hr@laphil.org. The Los Angeles Philharmonic Association embraces and is committed to diversity and inclusion within our staff, musicians, guest artists, audiences, and surrounding communities.
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Founded in 1919, the Los Angeles Philharmonic Association presents, and promotes the performing arts in its varied forms at the highest level of excellence to a diverse and large audience, at Walt Disney Concert Hall, the Hollywood Bowl, The Ford, and YOLA.The Marketing Assistant supports the Marketing & Communications Department, as well as the Chief Marketing & Communications Officer in various aspects of driving ticket sales and engaging new and existing customers. The ideal candidate is an extremely well organized, proven team player that works with internal leadership and cross-functional teams to deliver results.Position Elements:Schedule meetings, prepare conference rooms, coordinate AV set-up, and order refreshments for meetings as needed.Manage the calendar of and provide administrative support to the Chief Marketing & Communications Officer, including booking travel and making reservations as needed.Assist with planning, set-up, and execution of marketing events.Take meeting notes.Assist with invoice processing: coding, routing, and communicating with vendors.Create expense reports and manage credit card expense reports and receipts.Give WDCH Security and Reception notice when guests are coming to the office and welcome visitors.Distribute and organize brochures and mail pieces.Maintain, document and update administrative information relating to the Marketing & Communications Department.Minimum Qualifications:A minimum of 2 years marketing experience preferred.An Associate’s or Bachelor’s degree or equivalent experience a plus.Must have extensive computer skills including Microsoft Office suite.Must have excellent communication skills, both verbal and written.Must be a self-starter with the ability to work with teams in a fast-paced, goal-oriented environment.Must multi-task and work within deadlines.Must have excellent attention to detail.Secondary language fluency is a plus.Relationships:Reports To: Marketing & Communications Operations ManagerInteracts With: All Marketing & Communications Staff, Hollywood Bowl & Ford Operations, Hollywood Bowl Signage Team, Music Center Staff, Outside Vendors and Contractors.The Los Angeles Philharmonic Association will consider for employment qualified Applicants with Criminal Histories in a manner consistent with the requirements of the FCIHO.EQUAL EMPLOYMENT OPPORTUNITY POLICYIt is the Los Angeles Philharmonic Association’s policy to provide equal employment opportunity for all applicants and employees. The Association does not discriminate on the basis of race, color, religion, religious creed (including religious dress and religious grooming), sex (including pregnancy, perceived pregnancy, childbirth, breastfeeding, or related medical conditions), sexual orientation, national origin, ancestry, citizenship, age, physical or mental disability, legally protected medical condition or information, genetic information, marital status, gender, gender identity, gender expression, military status, veteran status, or any other basis protected by federal, state, or local law. Consistent with the law, the Association also provides reasonable accommodation for disabled applicants and employees in accordance with the Americans with Disabilities Act (ADA) and the California Fair Employment and Housing Act, for pregnant employees who request an accommodation with the advice of their health care providers, for pregnancy, childbirth or related medical conditions; for employees who are victims of domestic violence, sexual assault or stalking; and for applicants and employees based on their religious beliefs and practices.The only way to apply for an LA Phil position online is through this portal. If you receive a link or request to apply outside of this portal, please disregard it and contact dept_hr@laphil.org. The Los Angeles Philharmonic Association embraces and is committed to diversity and inclusion within our staff, musicians, guest artists, audiences, and surrounding communities.
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