Takeda Pharmaceuticals
Executive Coordinator, Global Communications
Takeda Pharmaceuticals, Cambridge, Massachusetts, us, 02140
By clicking the “Apply” button, I understand that my employment application process with Takeda will commence and that
the information I provide in my application will be processed in line with
Takeda’s
Privacy Notice
and
Terms of Use .
I further attest that all information I submit in my employment application
is
true to the best of my knowledge.Job Description
About the RoleThe Executive Coordinator, Global Communications, supports multiple Vice Presidents and their teams, including U.S. Communications; Leadership and Employee Engagement; and Corporate Brand and Content. The Executive Coordinator plays a crucial role in supporting the Vice Presidents and their teams in their day-to-day office activities. In addition to providing administrative assistance, the Executive Coordinator also plays a key role in fostering a positive team culture and building strong relationships within the teams. By helping to coordinate team-building meetings and activities and promoting a collaborative work environment, this role helps strengthen the overall success of Takeda's purpose to bring better health to people and a brighter future to the world.How you will contributeProvide administrative support to ensure the efficient operation of the Global Communications team.
Assist in coordinating both domestic and international travel arrangements. Create and submit travel expense reports in a timely manner in Concur.
Assist in scheduling meetings, calls, and other appointments for the Vice Presidents and their teams, which involve many different time zones.
Assist in creating requisitions in Ariba, checking payments for vendors and consultants in the system, and communicating with them as needed.
Assist in tracking budget forecasts using spreadsheets and preparing reports on budget status.
Facilitate communication and information sharing among team members to enhance collaboration.
Assist in coordinating events and meetings by reserving event spaces, meeting rooms and arranging catering needs.
Assist in the onboarding process for new team members to ensure a smooth integration into the team culture.
Maintain an organized and welcoming office for team members and guests.
Serve as a liaison between different departments or teams to promote cross-functional collaboration and knowledge sharing.
Utilize tools such as Microsoft Outlook, Word, Excel and PowerPoint for document preparation, editing, report creation, tracking and analysis.
Interface and communicate with internal and external customers, directing people to the appropriate resources.
ResponsibilitiesMust be able to interact effectively with all levels of employees throughout the company and understand the structure of the organization and develop a strong network across departments, drawing on the network to answer questions and successfully accomplish responsibilities.
Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams and SharePoint) with strong digital literacy.
Experience with travel coordination, both domestic and international, and expense report submission using Concur or similar software.
Ability to schedule meetings, calls, and appointments efficiently with a large group of busy people involving many different time zones.
Familiarity with creating requisitions using Ariba, processing vendor payments, and communicating with vendors and consultants.
Experience in tracking budget forecasts and preparing reports using spreadsheets.
Data entry and analysis skills for collecting, reviewing and formatting accurate data.
Experience in coordinating various events for on-site and off-site meetings, including managing catering requirements and preparing and cleaning before and after the meetings/events.
Ability to multitask effectively and adapt to changing priorities.
Strong organizational and time management skills.
Excellent written and verbal communication skills.
Completes tasks with a high level of detail and accuracy and independence, with minimal supervision.
Ability to conduct independent research with strong problem-solving skills.
Ability to work independently and as part of a team and be able to work well under pressure while being interrupted.
Demonstrated patience in handling challenging situations.
Ability to maintain confidentiality and demonstrate discretion in handling sensitive information.
Strong networking and interpersonal skills to collaborate across departments, treating all colleagues with respect in varied workplace scenarios.
Minimum Requirements/Qualifications:High School Diploma/GED required; Associates degree or Bachelor's degree preferred
Minimum 5 years of relevant work experience, or equivalent combination of training and experience; some industry experience is preferred
Japanese language skill is a plus but not required
Strong PC literacy with advanced skills in Microsoft Outlook, Work, Excel, and/or PowerPoint
Excellent verbal and written communication skills
More about us:At Takeda, we are transforming patient care through the development of novel specialty pharmaceuticals and best in class patient support programs. Takeda is a patient-focused company that will inspire and empower you to grow through life-changing work.Certified as a Global Top Employer, Takeda offers stimulating careers, encourages innovation, and strives for excellence in everything we do. We foster an inclusive, collaborative workplace, in which our teams are united by an unwavering commitment to deliver Better Health and a Brighter Future to people around the world.This position is currently classified as "hybrid" in accordance with Takeda's Hybrid and Remote Work policy.#LI-HybridTakeda Compensation and Benefits SummaryWe understand compensation is
an important factor
as you consider the next step in your career. We are committed to
equitable
pay for all employees, and we strive to be more transparent with our pay practices.For Location:USA - MA - Cambridge - Kendall Square - 500
U.S. Hourly Wage Range:$26.92 - $42.31
The estimated hourly wage range reflects
an anticipated
range for this position. The actual
hourly wage
offered may depend on a variety of factors, including the qualifications of the individual applicant for the position, years of relevant experience, specific and unique skills, level of education
attained
, certifications or other professional licenses held, and the location in which the applicant lives and/or from which they will be performing the job.
The actual hourly wage offered will be
in accordance with
state or local minimum wage requirements for the job location.U.S. based
e
mployee
s
may be eligible for
s
hort
-
t
erm
incentives
.
U.S.
based employees
may be
eligible to
participate
in medical, dental, vision insurance, a 401(k) plan and company match, short-term and long-term disability coverage, basic life insurance, a tuition reimbursement program, paid volunteer time off, company holidays, and
well-being
benefits, among others. U.S.
based employees are also eligible to receive, per calendar year, up to
80 hours
of sick time, and new hires are eligible to
accrue
up to
120 hours
of paid vacation.EEO StatementTakeda is proud in its commitment to creating a diverse workforce and providing equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, parental status, national origin, age, disability, citizenship status, genetic information or characteristics, marital status, status as a Vietnam era veteran, special disabled veteran, or other protected veteran in accordance with applicable federal, state and local laws, and any other characteristic protected by law.Locations
USA - MA - Cambridge - Kendall Square - 500
Worker Type
Employee
Worker Sub-Type
Regular
Time Type
Full time#J-18808-Ljbffr
the information I provide in my application will be processed in line with
Takeda’s
Privacy Notice
and
Terms of Use .
I further attest that all information I submit in my employment application
is
true to the best of my knowledge.Job Description
About the RoleThe Executive Coordinator, Global Communications, supports multiple Vice Presidents and their teams, including U.S. Communications; Leadership and Employee Engagement; and Corporate Brand and Content. The Executive Coordinator plays a crucial role in supporting the Vice Presidents and their teams in their day-to-day office activities. In addition to providing administrative assistance, the Executive Coordinator also plays a key role in fostering a positive team culture and building strong relationships within the teams. By helping to coordinate team-building meetings and activities and promoting a collaborative work environment, this role helps strengthen the overall success of Takeda's purpose to bring better health to people and a brighter future to the world.How you will contributeProvide administrative support to ensure the efficient operation of the Global Communications team.
Assist in coordinating both domestic and international travel arrangements. Create and submit travel expense reports in a timely manner in Concur.
Assist in scheduling meetings, calls, and other appointments for the Vice Presidents and their teams, which involve many different time zones.
Assist in creating requisitions in Ariba, checking payments for vendors and consultants in the system, and communicating with them as needed.
Assist in tracking budget forecasts using spreadsheets and preparing reports on budget status.
Facilitate communication and information sharing among team members to enhance collaboration.
Assist in coordinating events and meetings by reserving event spaces, meeting rooms and arranging catering needs.
Assist in the onboarding process for new team members to ensure a smooth integration into the team culture.
Maintain an organized and welcoming office for team members and guests.
Serve as a liaison between different departments or teams to promote cross-functional collaboration and knowledge sharing.
Utilize tools such as Microsoft Outlook, Word, Excel and PowerPoint for document preparation, editing, report creation, tracking and analysis.
Interface and communicate with internal and external customers, directing people to the appropriate resources.
ResponsibilitiesMust be able to interact effectively with all levels of employees throughout the company and understand the structure of the organization and develop a strong network across departments, drawing on the network to answer questions and successfully accomplish responsibilities.
Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams and SharePoint) with strong digital literacy.
Experience with travel coordination, both domestic and international, and expense report submission using Concur or similar software.
Ability to schedule meetings, calls, and appointments efficiently with a large group of busy people involving many different time zones.
Familiarity with creating requisitions using Ariba, processing vendor payments, and communicating with vendors and consultants.
Experience in tracking budget forecasts and preparing reports using spreadsheets.
Data entry and analysis skills for collecting, reviewing and formatting accurate data.
Experience in coordinating various events for on-site and off-site meetings, including managing catering requirements and preparing and cleaning before and after the meetings/events.
Ability to multitask effectively and adapt to changing priorities.
Strong organizational and time management skills.
Excellent written and verbal communication skills.
Completes tasks with a high level of detail and accuracy and independence, with minimal supervision.
Ability to conduct independent research with strong problem-solving skills.
Ability to work independently and as part of a team and be able to work well under pressure while being interrupted.
Demonstrated patience in handling challenging situations.
Ability to maintain confidentiality and demonstrate discretion in handling sensitive information.
Strong networking and interpersonal skills to collaborate across departments, treating all colleagues with respect in varied workplace scenarios.
Minimum Requirements/Qualifications:High School Diploma/GED required; Associates degree or Bachelor's degree preferred
Minimum 5 years of relevant work experience, or equivalent combination of training and experience; some industry experience is preferred
Japanese language skill is a plus but not required
Strong PC literacy with advanced skills in Microsoft Outlook, Work, Excel, and/or PowerPoint
Excellent verbal and written communication skills
More about us:At Takeda, we are transforming patient care through the development of novel specialty pharmaceuticals and best in class patient support programs. Takeda is a patient-focused company that will inspire and empower you to grow through life-changing work.Certified as a Global Top Employer, Takeda offers stimulating careers, encourages innovation, and strives for excellence in everything we do. We foster an inclusive, collaborative workplace, in which our teams are united by an unwavering commitment to deliver Better Health and a Brighter Future to people around the world.This position is currently classified as "hybrid" in accordance with Takeda's Hybrid and Remote Work policy.#LI-HybridTakeda Compensation and Benefits SummaryWe understand compensation is
an important factor
as you consider the next step in your career. We are committed to
equitable
pay for all employees, and we strive to be more transparent with our pay practices.For Location:USA - MA - Cambridge - Kendall Square - 500
U.S. Hourly Wage Range:$26.92 - $42.31
The estimated hourly wage range reflects
an anticipated
range for this position. The actual
hourly wage
offered may depend on a variety of factors, including the qualifications of the individual applicant for the position, years of relevant experience, specific and unique skills, level of education
attained
, certifications or other professional licenses held, and the location in which the applicant lives and/or from which they will be performing the job.
The actual hourly wage offered will be
in accordance with
state or local minimum wage requirements for the job location.U.S. based
e
mployee
s
may be eligible for
s
hort
-
t
erm
incentives
.
U.S.
based employees
may be
eligible to
participate
in medical, dental, vision insurance, a 401(k) plan and company match, short-term and long-term disability coverage, basic life insurance, a tuition reimbursement program, paid volunteer time off, company holidays, and
well-being
benefits, among others. U.S.
based employees are also eligible to receive, per calendar year, up to
80 hours
of sick time, and new hires are eligible to
accrue
up to
120 hours
of paid vacation.EEO StatementTakeda is proud in its commitment to creating a diverse workforce and providing equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, parental status, national origin, age, disability, citizenship status, genetic information or characteristics, marital status, status as a Vietnam era veteran, special disabled veteran, or other protected veteran in accordance with applicable federal, state and local laws, and any other characteristic protected by law.Locations
USA - MA - Cambridge - Kendall Square - 500
Worker Type
Employee
Worker Sub-Type
Regular
Time Type
Full time#J-18808-Ljbffr