Event Planner (6292U), ASUC Student Union - 70152

Event Planner (6292U), ASUC Student Union - 70152Departmental OverviewThe ASUC Student Union is the campus 'living room,' offering everything from co-curricular opportunities to fun, creative activities and services. It serves all students and seeks to create an inclusive campus community, thereby enhancing the student experience at UC Berkeley. To this end, we provide quality services and programs that foster experiential learning opportunities and ensure a sustainable organization. We derive income from student fees, retail operations, vending, food service, and a variety of self-operated units such as the Berkeley Art Studio, Creative Lab, and Events Services. The Student Union is a department within the Division of Student Affairs and reports to the Dean of Students.Position SummaryAssists in planning, organizing, and implementing events and functions, which may include but not limited to symposiums, conferences, program events, banquets, department meeting/trainings, group related travel arrangements. May independently manage small and medium events. Responsible for day-to-day Events team operations including but not limited to responding to client and vendor inquiries. Scouting potential locations and/or vendors for future events, assisting co-event planners during complex high-profile events, providing post-event services, including completing the Budget and Actuals form, meeting with clients and collecting feedback.ResponsibilitiesPlans organizes, manages, handles negotiations, and implements complex and/or high-visibility events and group travel arrangements.Consults with clients to determine and analyze event requirements on all details regarding conferences, catering, events, and group travel arrangements.Identifies program requirements and budget parameters for each group. Interprets operational standards.Conducts comprehensive event planning for complex events, including but not limited to conception, design, development, coordination, implementation, and post-event evaluation.Ensures smooth-running, effective events, including successfully recognizing and resolving potential and real problems in a timely manner using tact, sensitivity, discretion, and political acumen.Demonstrates good judgment in making decisions and managing events. Conducts research on the history of each group.Develops housing and dining service projections for each group and prepares appropriate documentation utilizing event planning and booking software.Prepares detailed specifications for housing, dining, catering, and meeting arrangements for each assigned group.Evaluates completed programs and compiled summary reports for business booked.Prepares, reviews, and approves final group billings.Provides and directs departmental and University managers with program requirements. Oversees the implementation of each program and event.Exercises decision-making with on-site problems.Reviews operational and campus policies and procedures and makes recommendations to the Director.Proposes catering, room and board rates, and service package rates by analyzing economic trends and comparable facilities.Mentors and oversees the work of student staff.Scouts potential locations and/or vendors for future events.Prepares room assignments, diagrams, and housing lists for groups as needed.Contributes to and participates in long-range unit planning.Required QualificationsStrong organizational and project management skills, working with cross-functional teams.Strong computer skills: Microsoft Word, Excel, and Google Apps.Interest in learning Event Management Systems software, Google Apps, Visio and Social Tables.Excellent written and verbal communication.Proven expertise in project management and willingness to learn new processes.Skilled in multi-tasking, problem resolution, prioritizing, and meeting deadlines.Self-starter who takes initiative is highly reliable and is punctual.Polished and professional when dealing with all clients and colleagues.Works both independently and as part of a team in an often hectic environment.Bachelor's degree in related area and/or equivalent experience/training.Salary & BenefitsThis is a 100% full-time (40 hrs a week) exempt career position, which is paid monthly and eligible for UC Benefits.For information on the comprehensive benefits package offered by the University, please visit the University of California's

Compensation & Benefits

website.Under California law, the University of California, Berkeley is required to provide a reasonable estimate of the compensation range for this role and should not offer a salary outside of the range posted in this job announcement. This range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, analysis of internal equity, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience.The budgeted salary or hourly range that the University reasonably expects to pay for this position is $70,100.00 - $90,000.00.How to ApplyTo apply, please submit your resume and cover letter.

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