Voices Boston
Senior Producer, Arts at MIT
Voices Boston, Oklahoma City, Oklahoma, United States,
Under minimal supervision, designs, develops, and oversees visiting artist residencies, public programs, exhibitions, installations, and performances for the MIT Center for Art, Science & Technology (CAST).In partnership with the director of the Council for the Arts at MIT (CAMIT), participates in strategic planning for donor events, including an annual meeting, managing the operations, logistics, and staffing. Provides advanced strategizing, project management, logistical planning, onsite management, and coordination with faculty, researchers, and staff for arts initiatives that reach throughout the Institute, including the biennial Eugene McDermott Award in the Arts at MIT.Occasional evening and weekend work is required. This is a hybrid position with a combination of on-campus and remote work. Work may require moving objects weighing 10 to 20 lbs. Work will require rapidly moving from site to site, sometimes over long distances.Principal Duties and Responsibilities
Center for Art, Science & Technology (CAST)Collaborates closely with the Executive Director and Faculty Director to implement the mission of CAST.Works closely with the Executive Director, faculty, researchers, administrators, staff, and students in related departments, labs, and centers (DLCs) to design, plan, and execute Visiting Artist residencies and other CAST programs, including exhibitions, installations, performances, and public programs (8-14 per year).Supervises a team of three full-time producers, as well as part-time and temporary staff as needed, offering coaching in all aspects of event production.Responsible for artist agreements, artist and agent relationships, and visas when necessary, working with producers and staff in Contracts, Technology Licensing Office, Office of the General Counsel, International Scholars Office, and other relevant entities.Develops, negotiates, and monitors budgets for Visiting Artists, Distinguished Visiting Artists, and faculty grants, in collaboration with the Financial and Operations Manager.Principal responsibility for determining logistical and staffing requirements for individual projects, both short- and long-term, monitoring performance, recommending procedures for successful execution, and assessing outcomes.Production lead for international symposia, working closely with Executive Director and faculty to plan the scope and format of the programs, create and monitor budgets, communicate with participants and attendees, and coordinate teams that implement and manage logistics, venue, travel, audio visual, and registration.Coordinate the CAST Selection Committee and grants process with administrative support from relevant staff.Write original content to document CAST Visiting Artist programs and other projects.Coordinate records and data of CAST funding and programming for internal and external purposes with administrative support from relevant staff, including tracking student engagement, audience metrics, completion reports, and survey results.Represents CAST by meeting with visiting scholars and external arts professionals to explain CAST’s mission and programming.Council for the Arts at MIT (CAMIT)Working closely with the CAMIT Director, strategically designs and plans events for CAMIT members (a donor and volunteer organization of ~70 to 100 members), including the annual meeting and other special events.Principal responsibility for logistical planning, venue coordination, staffing, and onsite management for CAMIT meetings and events, including supervision of external vendors and staff as needed.Supervision of production or support staff for CAMIT Executive Committee and other committee meetings.Special Projects and Other DutiesArts Festival (Spring 2025)
Serves as a key advisor to faculty co-leads and Executive Director to design, curate, and develop a campus-wide arts festival commissioned by the Office of the Provost.Lead producer and project management for the festival, coordinating more than 30 concerts, installations, exhibitions, performances, workshops, and other events spanning March 2025 (future years, TBD).Oversee a team of producers, part-time and temporary staff, external vendors, volunteers, and student workers to plan and execute the events.Principal liaison to the arts communication team and external design firm for information about participants and events; coordination of logistics for documentation.
Eugene McDermott Award in the Arts at MIT
Working closely with the Executive Director, design, plan, and implement the residency, campus visit(s), and public program for the biennial Eugene McDermott Award in the Arts at MIT, coordinating with relevant faculty and student groups.Working closely with the Director of CAMIT and external vendors, oversee logistics for the gala and award ceremony for the McDermott Award.
Principal production liaison for the CAST x MIT Museum collaboration, coordinating with curatorial, exhibition development, and engagement teams to deliver installations, exhibitions, and programming.Present or co-present campus-wide arts programs, collaborating with the MIT Museum; List Visual Arts Center; School of Architecture and Planning; School of Humanities, Arts and Social Sciences; the Office of the Vice President for Institute Affairs, Open Space Programming, and other DLCs.Provides high level oversight and strategic guidance for producers assigned to student arts programs, including Arts Scholars, Arts Startup Incubator, and other activities.Performs other related duties as required, including work performed at lower levels, when necessary.Qualifications:Bachelor’s degree.At least five years of leadership experience in arts programming, event management, or visual and performing arts curation.Demonstrated portfolio of managing high profile events.Demonstrated experience leading teams with a range of expertise to execute complex, multi-faceted events.Excellent ability to develop, manage, and monitor complex budgets for events.Excellent organizational and time-management skills.Excellent oral, written, and interpersonal skills.Creativity, initiative, flexibility, and ability to work well under pressure.Ability to manage projects across multiple departments, disciplines, and personnel at MIT.Ability and willingness to work independently and as part of a team.Technical Skills:Thorough knowledge of the Apple computing environment and related software.Familiarity with web content management systems (WordPress preferred), Adobe Creative Suite, Airtable, Dropbox, Excel, and Google Suite, or willingness to learn.Familiarity with presentation software such as Keynote, PowerPoint, Google Slides, and Adobe Professional Suite.Preferred Qualifications:Masters degree in visual arts or related field.Demonstrated experience with high profile events in a university or nonprofit setting.Proven ability to identify, hire, and manage external vendors.About this Organization:The Arts at MIT connect creative minds across disciplines and encourage a lifetime of exploration and self-discovery. They are rooted in experimentation, risk-taking and imaginative problem-solving. The arts strengthen MIT’s commitment to the aesthetic, human, and social dimensions of research and innovation. Artistic knowledge and creation exemplify our motto — mens et manus, mind and hand. The arts are essential to MIT’s mission to build a better society and meet the challenges of the 21st century.
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Center for Art, Science & Technology (CAST)Collaborates closely with the Executive Director and Faculty Director to implement the mission of CAST.Works closely with the Executive Director, faculty, researchers, administrators, staff, and students in related departments, labs, and centers (DLCs) to design, plan, and execute Visiting Artist residencies and other CAST programs, including exhibitions, installations, performances, and public programs (8-14 per year).Supervises a team of three full-time producers, as well as part-time and temporary staff as needed, offering coaching in all aspects of event production.Responsible for artist agreements, artist and agent relationships, and visas when necessary, working with producers and staff in Contracts, Technology Licensing Office, Office of the General Counsel, International Scholars Office, and other relevant entities.Develops, negotiates, and monitors budgets for Visiting Artists, Distinguished Visiting Artists, and faculty grants, in collaboration with the Financial and Operations Manager.Principal responsibility for determining logistical and staffing requirements for individual projects, both short- and long-term, monitoring performance, recommending procedures for successful execution, and assessing outcomes.Production lead for international symposia, working closely with Executive Director and faculty to plan the scope and format of the programs, create and monitor budgets, communicate with participants and attendees, and coordinate teams that implement and manage logistics, venue, travel, audio visual, and registration.Coordinate the CAST Selection Committee and grants process with administrative support from relevant staff.Write original content to document CAST Visiting Artist programs and other projects.Coordinate records and data of CAST funding and programming for internal and external purposes with administrative support from relevant staff, including tracking student engagement, audience metrics, completion reports, and survey results.Represents CAST by meeting with visiting scholars and external arts professionals to explain CAST’s mission and programming.Council for the Arts at MIT (CAMIT)Working closely with the CAMIT Director, strategically designs and plans events for CAMIT members (a donor and volunteer organization of ~70 to 100 members), including the annual meeting and other special events.Principal responsibility for logistical planning, venue coordination, staffing, and onsite management for CAMIT meetings and events, including supervision of external vendors and staff as needed.Supervision of production or support staff for CAMIT Executive Committee and other committee meetings.Special Projects and Other DutiesArts Festival (Spring 2025)
Serves as a key advisor to faculty co-leads and Executive Director to design, curate, and develop a campus-wide arts festival commissioned by the Office of the Provost.Lead producer and project management for the festival, coordinating more than 30 concerts, installations, exhibitions, performances, workshops, and other events spanning March 2025 (future years, TBD).Oversee a team of producers, part-time and temporary staff, external vendors, volunteers, and student workers to plan and execute the events.Principal liaison to the arts communication team and external design firm for information about participants and events; coordination of logistics for documentation.
Eugene McDermott Award in the Arts at MIT
Working closely with the Executive Director, design, plan, and implement the residency, campus visit(s), and public program for the biennial Eugene McDermott Award in the Arts at MIT, coordinating with relevant faculty and student groups.Working closely with the Director of CAMIT and external vendors, oversee logistics for the gala and award ceremony for the McDermott Award.
Principal production liaison for the CAST x MIT Museum collaboration, coordinating with curatorial, exhibition development, and engagement teams to deliver installations, exhibitions, and programming.Present or co-present campus-wide arts programs, collaborating with the MIT Museum; List Visual Arts Center; School of Architecture and Planning; School of Humanities, Arts and Social Sciences; the Office of the Vice President for Institute Affairs, Open Space Programming, and other DLCs.Provides high level oversight and strategic guidance for producers assigned to student arts programs, including Arts Scholars, Arts Startup Incubator, and other activities.Performs other related duties as required, including work performed at lower levels, when necessary.Qualifications:Bachelor’s degree.At least five years of leadership experience in arts programming, event management, or visual and performing arts curation.Demonstrated portfolio of managing high profile events.Demonstrated experience leading teams with a range of expertise to execute complex, multi-faceted events.Excellent ability to develop, manage, and monitor complex budgets for events.Excellent organizational and time-management skills.Excellent oral, written, and interpersonal skills.Creativity, initiative, flexibility, and ability to work well under pressure.Ability to manage projects across multiple departments, disciplines, and personnel at MIT.Ability and willingness to work independently and as part of a team.Technical Skills:Thorough knowledge of the Apple computing environment and related software.Familiarity with web content management systems (WordPress preferred), Adobe Creative Suite, Airtable, Dropbox, Excel, and Google Suite, or willingness to learn.Familiarity with presentation software such as Keynote, PowerPoint, Google Slides, and Adobe Professional Suite.Preferred Qualifications:Masters degree in visual arts or related field.Demonstrated experience with high profile events in a university or nonprofit setting.Proven ability to identify, hire, and manage external vendors.About this Organization:The Arts at MIT connect creative minds across disciplines and encourage a lifetime of exploration and self-discovery. They are rooted in experimentation, risk-taking and imaginative problem-solving. The arts strengthen MIT’s commitment to the aesthetic, human, and social dimensions of research and innovation. Artistic knowledge and creation exemplify our motto — mens et manus, mind and hand. The arts are essential to MIT’s mission to build a better society and meet the challenges of the 21st century.
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