Givaudan Fragrances
Creative Fragrance Administrator
Givaudan Fragrances, East Hanover, New Jersey, us, 07936
Join us and celebrate the beauty of human experience. Create for happier, healthier lives, with love for nature. Together, with passion and creativity, we deliver food innovations, craft inspired fragrances and develop beauty and wellbeing solutions. There's much to learn and many to learn from, with more than 16,000 employees around the world to explore ideas and ambitions with. Every day, your talent, your innovative spirit, and your determination will shape our future, making a positive difference on billions of people. Every essence of you enriches our world. We are Givaudan. Human by nature.As a Creative Fragrance Administrator, you play an important role within the Consumer Products team based in East Hanover. You will provide administrative support to the Evaluation team.Core Responsibilities:
* Prepare & set up smelling sessions for respective category teams, including fabric care, air care, personal care, and hair care. This could include preparing laundry and washing hair swatches and/or human hair for evaluation.* Providing additional back-up support for the laundry room as needed.
* Assist Development team in administrative activities such as PowerPoint support, creating spreadsheets, ordering sup-plies, library updates, setting up meetings, coordinate brand review file
* Coordinate and run internal panel tests: set up (including gathering supplies from labs, switching out towels halfway through when needed, labeling booths when needed and ensuring they are running properly, clean up), facilitate panels, and preparing results in the appropriate format to be submitted to the client
* Order or shop for new products and various market products as needed
* Project assistance: enter projects, sample requests, track oils, liaise with lab, sample pickup and delivery, enter stability requests
* Enter GC Requests & bring the product to GC lab
* Work cohesively and coordinate across various internal departments, such as Creative Fragrance product groups, Perfum-ery, Marketing and Market Research
* Coordinating new launch washes and smelling sessions
* Market Product tracking and pour offs - i.e. samples to ship to the client, samples for testing (internal & external)
* External CMI testing - i.e. assembling/organizing products (detergent, towels, alcohol, etc)
* Help to put kits together
* Data-entry
* Coordinate, track, and share all new Fine Fragrance launches
* Other administrative tasks as neededFunctional Skills & Competencies
* Strong organizational and time management skills* Detail and quality-oriented
* Excellent interpersonal skills with the ability to work well with individuals at all levels at Givaudan
* Excellent judgment, discretion, and demonstrated ability to make appropriate decisions as needed
* Strong ability to work under pressure in a fast-paced and demanding environment
* Self-motivated and ability to work autonomously
* Flexible disposition
* Sense of urgencyPrimary Qualifications (education/experience)
* Bachelor's Degree* Minimum of 2 years of administration experience preferred, ideally in the fragrance/cosmetic business
* Strong administrative & computer skills including MS Word, Excel & PowerPoint
At Givaudan, you contribute to delightful taste and scent experiences that touch people's lives.
You work within an inspiring teamwork culture - where you can thrive, collaborate and learn from other talented and passionate people across disciplines, regions and divisions.
Every essence of you enriches our world.
Diversity drives innovation and creates closer connections with our employees, customers and partners.
Givaudan embraces diversity and is committed to building an inclusive environment where everyone impacts our world.
* Prepare & set up smelling sessions for respective category teams, including fabric care, air care, personal care, and hair care. This could include preparing laundry and washing hair swatches and/or human hair for evaluation.* Providing additional back-up support for the laundry room as needed.
* Assist Development team in administrative activities such as PowerPoint support, creating spreadsheets, ordering sup-plies, library updates, setting up meetings, coordinate brand review file
* Coordinate and run internal panel tests: set up (including gathering supplies from labs, switching out towels halfway through when needed, labeling booths when needed and ensuring they are running properly, clean up), facilitate panels, and preparing results in the appropriate format to be submitted to the client
* Order or shop for new products and various market products as needed
* Project assistance: enter projects, sample requests, track oils, liaise with lab, sample pickup and delivery, enter stability requests
* Enter GC Requests & bring the product to GC lab
* Work cohesively and coordinate across various internal departments, such as Creative Fragrance product groups, Perfum-ery, Marketing and Market Research
* Coordinating new launch washes and smelling sessions
* Market Product tracking and pour offs - i.e. samples to ship to the client, samples for testing (internal & external)
* External CMI testing - i.e. assembling/organizing products (detergent, towels, alcohol, etc)
* Help to put kits together
* Data-entry
* Coordinate, track, and share all new Fine Fragrance launches
* Other administrative tasks as neededFunctional Skills & Competencies
* Strong organizational and time management skills* Detail and quality-oriented
* Excellent interpersonal skills with the ability to work well with individuals at all levels at Givaudan
* Excellent judgment, discretion, and demonstrated ability to make appropriate decisions as needed
* Strong ability to work under pressure in a fast-paced and demanding environment
* Self-motivated and ability to work autonomously
* Flexible disposition
* Sense of urgencyPrimary Qualifications (education/experience)
* Bachelor's Degree* Minimum of 2 years of administration experience preferred, ideally in the fragrance/cosmetic business
* Strong administrative & computer skills including MS Word, Excel & PowerPoint
At Givaudan, you contribute to delightful taste and scent experiences that touch people's lives.
You work within an inspiring teamwork culture - where you can thrive, collaborate and learn from other talented and passionate people across disciplines, regions and divisions.
Every essence of you enriches our world.
Diversity drives innovation and creates closer connections with our employees, customers and partners.
Givaudan embraces diversity and is committed to building an inclusive environment where everyone impacts our world.