Event Assistant

The Role

City & State, a platform of GovExec, is seeking an Event Assistant to join our team. We produce approximately 50-60 events per year, mostly based in New York. You will handle the operations, logistics, planning, and audience development for all of our in-person and virtual events.

Responsibilities

• Create Websites, and update post-event
• Create Eventbrite and Zoom pages, continuously monitor attendance, and update attendee list after events with details
• Work with team on all private dinners including creating invite list, send out all invites, and handle all logistics for each dinner
• Collect Speaker Bios/Photos, and add them to airtable & webiste
• Sponsorship Implementation (logos added to website, speakers coordinated, attendee lists to sponsors, attendee connections, etc.)
• Order supplies & awards and coordinate messenger services to and from events
• Administrative duties as needed

Qualifications

• Bachelor’s degree or its equivalent required
• Minimum 2-5 years of related experience in event planning, community development, or educational programming
• Excellent customer service orientation with capability to build and foster relationships with diverse constituencies
• Strong communication and interpersonal skills, including proficient writing.
• Ability to exercise good judgment, work productively under deadlines, and carry out multiple tasks with minimal supervision
• Exceptional attention to detail and the ability to perform non-routine work with changing priorities and collaborating parties
• Ability to successfully represent the company to high-profile event stakeholders
• Computer literacy, including proficiency in the Microsoft Office Suite, and strong analytical and reasoning skills
• Must be able to work all events, including sometimes evenings, per event schedule.