Fresno Pacific University
Administrative Assistant to the Vice President of University Marketing and Commu
Fresno Pacific University, Fresno, California, United States, 93650
Anticipated hiring hourly range: $22.00-$25.50 per hour
The Administrative Assistant is a highly organized, proactive, and detail-orientated individual who provides support to the Vice President of University Marketing and Communications. This role is integral to the smooth functioning of the department and will involve a wide range of administrative, clerical, and project-based tasks. The Administrative Assistant is responsible for anticipating needs and coordinating matters related to the running of the division for the Vice President of University Marketing and Communications (VPUMC). This position will work with minimal supervision, provide support for project management and key administrative level clerical assistance for the Department of University Marketing and Communications.
Culture:Be in agreement with the university's Confession of Faith, found
here , have a personal commitment to Jesus Christ as Savior and Lord, be active in the life of the church, and live a life consistent with a commitment to the Lordship of Christ.Embrace the mission, vision and values of Fresno Pacific University.Be Christ-centered in all areas while working with staff, faculty, students, and or any person or organization in the course of representing the University.All FPU employees are called to exercise the gifts and calling of God through their daily life and role here at FPU. As ministers to students and other employees in daily life, FPU employees seek to embody the ideals laid out in the FPU Idea.A steadfast commitment to the "The Fresno Pacific University Idea" and agreement to support its ideals and practices while employed by the University.
Duties:Support logistical coordination for divisional projects, including scheduling appointments and meetings, reserving rooms, and resolving scheduling conflicts.Assist the VP in coordinating key projects, including coordinating staff and internal resources, coordinating project processes, monitoring progress and deadlines, and attending project related meetings as needed.Create and maintain systems and routines for the effective running of the respective divisions. This includes coordination of file sharing, file naming conventions, and necessary communication to the division.Arrange and prepare for meetings, distribute necessary meeting materials, maintain minutes of meetings for VPUMC and keep track of action items.Coordinate and create correspondence, draft letters and communications for a broad range of audiences and assist with follow-up communications for the VPUMC.Schedule and coordinate divisional meetings, including content development and assisting in visual presentations.Assist the VP with preparation of presentations and slide decks; gather, analyze, and organize requested data.Prepare and submit credit card reports monthly for the VP.Coordinate travel plans and accommodations for the division, including approved conference registrations.Assist in the development of the divisional budget and coordinate the budget process with all budget managers.Provide support at university events including but not limited to commencement, convocations, holiday related events and others as needed.Foster collaborative relationships with other departments across campus and serve as a direct liaison between the Vice President and other departments, offices, and schools throughout the university.Other job duties as assigned.
Minimum Requirements:Bachelor’s degree preferred.2 or more years of progressively responsible administrative experience preferred.Experience in Microsoft Office, including Word, PowerPoint, Excel, and Outlook.Customer service orientation and the ability to communicate effectively and in a warm, professional manner.Valid California driver’s license.Ability to manage confidential tasks in a professional manner.Attention to detail and the ability to handle multiple priorities simultaneously.Ability to work independently with minimal supervision.
Environmental Conditions:Indoors in a normal office environment with little exposure to excessive noise, dust, fumes, vibrations, and temperature changes at least eighty percent (80%) of the time.Frequent computer use at a workstation, up to eight hours per day.Frequently work at a fast pace with unscheduled interruptions.Drive personal or University vehicles to appointments.Public contact position requiring professional apparel, personal hygiene, and grooming.
Physical Demands:This position typically functions indoors in an office environment with light to moderate noise associated with business office equipment. The position may involve travel for meetings and events.While performing the duties of this job, the employee is regularly required to: remain in a stationary position 80% of the time, be able to move about inside the office to access file cabinets/office machinery etc., operate a computer and keyboard and other office productivity machinery such as calculators/copy machines/printers. The employee is occasionally required to position self to reach items on the floor and in high cabinetry.The employee must regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 40 pounds. Employee must be able to communicate with others to exchange information including both over the telephone and in-person communication with callers and community members and be able to read a computer screen and paper documents.Reasonable accommodations for those with disabilities will be provided in accordance with law.Reserving its rights as a religious institution, Fresno Pacific University is an equal employment opportunity employer and does not discriminate on the basis of race, color, national origin, ethnicity, sex, age or disability, or other classes protected by applicable law. Committed to excellence and actively supportive of cultural diversity, FPU invites individuals who contribute to such diversity to apply. If you need assistance or an accommodation due to a disability, you should contact FPU’s Human Resources Department at
hr@fresno.edu
. As a religious institution, the University will administer the equal opportunity employment policy consistent with the Fresno Pacific University statement of faith, the FPU Idea and the University’s governance by the Pacific District Conference of Mennonite Brethren Churches.
*This information, including salary, is accurate as of May 31, 2024.#J-18808-Ljbffr
The Administrative Assistant is a highly organized, proactive, and detail-orientated individual who provides support to the Vice President of University Marketing and Communications. This role is integral to the smooth functioning of the department and will involve a wide range of administrative, clerical, and project-based tasks. The Administrative Assistant is responsible for anticipating needs and coordinating matters related to the running of the division for the Vice President of University Marketing and Communications (VPUMC). This position will work with minimal supervision, provide support for project management and key administrative level clerical assistance for the Department of University Marketing and Communications.
Culture:Be in agreement with the university's Confession of Faith, found
here , have a personal commitment to Jesus Christ as Savior and Lord, be active in the life of the church, and live a life consistent with a commitment to the Lordship of Christ.Embrace the mission, vision and values of Fresno Pacific University.Be Christ-centered in all areas while working with staff, faculty, students, and or any person or organization in the course of representing the University.All FPU employees are called to exercise the gifts and calling of God through their daily life and role here at FPU. As ministers to students and other employees in daily life, FPU employees seek to embody the ideals laid out in the FPU Idea.A steadfast commitment to the "The Fresno Pacific University Idea" and agreement to support its ideals and practices while employed by the University.
Duties:Support logistical coordination for divisional projects, including scheduling appointments and meetings, reserving rooms, and resolving scheduling conflicts.Assist the VP in coordinating key projects, including coordinating staff and internal resources, coordinating project processes, monitoring progress and deadlines, and attending project related meetings as needed.Create and maintain systems and routines for the effective running of the respective divisions. This includes coordination of file sharing, file naming conventions, and necessary communication to the division.Arrange and prepare for meetings, distribute necessary meeting materials, maintain minutes of meetings for VPUMC and keep track of action items.Coordinate and create correspondence, draft letters and communications for a broad range of audiences and assist with follow-up communications for the VPUMC.Schedule and coordinate divisional meetings, including content development and assisting in visual presentations.Assist the VP with preparation of presentations and slide decks; gather, analyze, and organize requested data.Prepare and submit credit card reports monthly for the VP.Coordinate travel plans and accommodations for the division, including approved conference registrations.Assist in the development of the divisional budget and coordinate the budget process with all budget managers.Provide support at university events including but not limited to commencement, convocations, holiday related events and others as needed.Foster collaborative relationships with other departments across campus and serve as a direct liaison between the Vice President and other departments, offices, and schools throughout the university.Other job duties as assigned.
Minimum Requirements:Bachelor’s degree preferred.2 or more years of progressively responsible administrative experience preferred.Experience in Microsoft Office, including Word, PowerPoint, Excel, and Outlook.Customer service orientation and the ability to communicate effectively and in a warm, professional manner.Valid California driver’s license.Ability to manage confidential tasks in a professional manner.Attention to detail and the ability to handle multiple priorities simultaneously.Ability to work independently with minimal supervision.
Environmental Conditions:Indoors in a normal office environment with little exposure to excessive noise, dust, fumes, vibrations, and temperature changes at least eighty percent (80%) of the time.Frequent computer use at a workstation, up to eight hours per day.Frequently work at a fast pace with unscheduled interruptions.Drive personal or University vehicles to appointments.Public contact position requiring professional apparel, personal hygiene, and grooming.
Physical Demands:This position typically functions indoors in an office environment with light to moderate noise associated with business office equipment. The position may involve travel for meetings and events.While performing the duties of this job, the employee is regularly required to: remain in a stationary position 80% of the time, be able to move about inside the office to access file cabinets/office machinery etc., operate a computer and keyboard and other office productivity machinery such as calculators/copy machines/printers. The employee is occasionally required to position self to reach items on the floor and in high cabinetry.The employee must regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 40 pounds. Employee must be able to communicate with others to exchange information including both over the telephone and in-person communication with callers and community members and be able to read a computer screen and paper documents.Reasonable accommodations for those with disabilities will be provided in accordance with law.Reserving its rights as a religious institution, Fresno Pacific University is an equal employment opportunity employer and does not discriminate on the basis of race, color, national origin, ethnicity, sex, age or disability, or other classes protected by applicable law. Committed to excellence and actively supportive of cultural diversity, FPU invites individuals who contribute to such diversity to apply. If you need assistance or an accommodation due to a disability, you should contact FPU’s Human Resources Department at
hr@fresno.edu
. As a religious institution, the University will administer the equal opportunity employment policy consistent with the Fresno Pacific University statement of faith, the FPU Idea and the University’s governance by the Pacific District Conference of Mennonite Brethren Churches.
*This information, including salary, is accurate as of May 31, 2024.#J-18808-Ljbffr