Vegan Mainstream, LLC
Executive Communications Assistant
Vegan Mainstream, LLC, Los Angeles, California, United States, 90079
Position Objective:
PETA is seeking a dynamic and motivated Executive Assistant to join our Celebrity Relations team. As our Executive Assistant, you will play an essential role in coordinating photo and video shoots, special events, and gift mailings to our celebrity supporters. You will have the opportunity to represent PETA on set and at events, building relationships with talent, their teams, and other industry professionals to expand our reach and promote our mission.
Primary Responsibilities and Duties:
Help coordinate celebrity photo shoots, video shoots and special events, including arrangements such as location research, catering, vendors, and permitting.
Represent PETA on set, at events, and in meetings to connect with talent, their teams, and industry professionals.
Reach out to talent representatives to coordinate gift mailings to cultivate relationships and partnership opportunities.
Work with PETA’s Social Media team to create tailored content for celebrity campaigns and initiatives, mainly through Asana requests.
Coordinate celebrity mailings and gifts, draft notes, and maintain product inventory and Excel inventory sheets.
Maintain contacts, correspondences, files, and research in the Communications Department databases.
Assist in the development of strategic plans for celebrity campaigns, events, and initiatives.
Collaborate with the team to identify new opportunities for celebrity engagement.
Assign, organize, and track various celebrity relations tasks in Asana.
Assist with drafting language for celebrity campaign outreach.
Create, update, and organize celebrity and other department lists.
Process invoices to vendors and credit card expense reports for the department.
Schedule meetings and take clear and comprehensive meeting notes.
Maintain the department’s safe shoot supplies and update compliant procedures.
Research and develop opportunities to promote PETA's programs and presence.
Monitor and distribute news relevant to the Celebrity division from various industry news outlets.
Track PETA's celebrity supporters, award show nominee announcements, and details of celebrity events.
Perform any other duties assigned by the department or supervisor.
Requirements:
Bachelor's degree in a related field or equivalent experience.
Minimum of two years of high-level administrative support experience.
Minimum of one year of experience working with celebrities and the media.
Extensive knowledge of the entertainment industry.
Extensive knowledge of animal rights issues and PETA campaigns.
Ability to anticipate needs and think ahead.
Demonstrated effective online research skills.
Exceptional written and verbal communication skills.
Excellent organizational skills and meticulous attention to detail.
Ability to take initiative and follow through.
Must be a self-starter, able to make sound judgments and work independently.
Ability to work well under pressure and meet tight deadlines.
Ability to deal with a variety of people professionally and confidentially.
Proficiency in Outlook, with bonus points for experience in Salesforce.
Must be at least 21 years of age with a valid U.S. driver's license and a satisfactory driving record.
Must own or have access to a reliable car, as driving will be required.
Support for PETA's philosophy and the ability to advocate PETA's positions professionally.
Commitment to the objectives of the organization.
The hourly pay range for this position is $19.06 - $20.09 per hour, determined based on experience and cost of living. A list of benefits available to qualified employees is available
here .
#J-18808-Ljbffr
PETA is seeking a dynamic and motivated Executive Assistant to join our Celebrity Relations team. As our Executive Assistant, you will play an essential role in coordinating photo and video shoots, special events, and gift mailings to our celebrity supporters. You will have the opportunity to represent PETA on set and at events, building relationships with talent, their teams, and other industry professionals to expand our reach and promote our mission.
Primary Responsibilities and Duties:
Help coordinate celebrity photo shoots, video shoots and special events, including arrangements such as location research, catering, vendors, and permitting.
Represent PETA on set, at events, and in meetings to connect with talent, their teams, and industry professionals.
Reach out to talent representatives to coordinate gift mailings to cultivate relationships and partnership opportunities.
Work with PETA’s Social Media team to create tailored content for celebrity campaigns and initiatives, mainly through Asana requests.
Coordinate celebrity mailings and gifts, draft notes, and maintain product inventory and Excel inventory sheets.
Maintain contacts, correspondences, files, and research in the Communications Department databases.
Assist in the development of strategic plans for celebrity campaigns, events, and initiatives.
Collaborate with the team to identify new opportunities for celebrity engagement.
Assign, organize, and track various celebrity relations tasks in Asana.
Assist with drafting language for celebrity campaign outreach.
Create, update, and organize celebrity and other department lists.
Process invoices to vendors and credit card expense reports for the department.
Schedule meetings and take clear and comprehensive meeting notes.
Maintain the department’s safe shoot supplies and update compliant procedures.
Research and develop opportunities to promote PETA's programs and presence.
Monitor and distribute news relevant to the Celebrity division from various industry news outlets.
Track PETA's celebrity supporters, award show nominee announcements, and details of celebrity events.
Perform any other duties assigned by the department or supervisor.
Requirements:
Bachelor's degree in a related field or equivalent experience.
Minimum of two years of high-level administrative support experience.
Minimum of one year of experience working with celebrities and the media.
Extensive knowledge of the entertainment industry.
Extensive knowledge of animal rights issues and PETA campaigns.
Ability to anticipate needs and think ahead.
Demonstrated effective online research skills.
Exceptional written and verbal communication skills.
Excellent organizational skills and meticulous attention to detail.
Ability to take initiative and follow through.
Must be a self-starter, able to make sound judgments and work independently.
Ability to work well under pressure and meet tight deadlines.
Ability to deal with a variety of people professionally and confidentially.
Proficiency in Outlook, with bonus points for experience in Salesforce.
Must be at least 21 years of age with a valid U.S. driver's license and a satisfactory driving record.
Must own or have access to a reliable car, as driving will be required.
Support for PETA's philosophy and the ability to advocate PETA's positions professionally.
Commitment to the objectives of the organization.
The hourly pay range for this position is $19.06 - $20.09 per hour, determined based on experience and cost of living. A list of benefits available to qualified employees is available
here .
#J-18808-Ljbffr