Kidder Mathews
Marketing & Administrative Assistant
Kidder Mathews, Tukwila, Washington, United States,
Kidder Mathews has been a leader in the commercial real estate industry for over 55 years, fostering an innovative and dynamic work culture with more than 100 "best workplace" awards. Now the largest fully independent commercial real estate firm in the Western U.S., Kidder Mathews has over 900 professionals across 19 offices in Washington, Oregon, California, Idaho, Nevada, and Arizona. We offer a complete range of brokerage, appraisal, asset services, consulting, and debt & equity finance services for all property types. The firm performs $10 billion in transaction volume, manages over 55 million square feet of space, and conducts 2,600 appraisals, consulting, and cost segregation assignments annually. Join us and find out what makes Kidder Mathews one of the best places to work.
Job Summary
The Marketing & Administrative Assistant works as part of a team that supports the firm's brokerage, asset services and appraisal divisions with reception and administrative needs. They also provide support to the brokerage department with graphics projects, property marketing, maps and aerial imagery, and neighborhood research. The Marketing & Administrative Assistant presents the first impression of the company, so they must set a professional tone at the front desk both on the phone and in person.
Essential Functions
Work well as a team player and maintain good relationships with co-workers in a close-knit team environmentSupport a fast-paced, high-profile sales force with excellent customer service and overall can-do attitudeRoute calls professionally and greet visitors with a polite check-in experienceKeep an accurate "in/out" log of which brokers, employees, and visitors are in the officeReceive and distribute faxes, mail, and deliveries; prepare outgoing mail including overnight and courier packagesMaintain a clean and professional front desk area, keeping equipment and supplies neat and orderlyEach morning and throughout the day, maintain common areas (kitchen, break rooms, conference rooms, and lobby) and follow sanitization protocols to keep them clean, orderly, and well stocked for the dayKeep all kitchen equipment including refrigerator, coffee maker, and microwave clean and sanitizedAt the end of the day, clean up and put away supplies and dishes in common areasOperate and troubleshoot office equipment like printers, copiers, scanners, fax machine, postage meter, etc.Maintain inventory of office and break room supplies and pre-printed stationery productsApprove invoices as assigned by Office Manager ensuring billing and allocation is accurate (i.e., overnight mail, courier, office supplies, box lunches, coffee service, etc.)Maintain cash accounts as assigned by Office Manager (i.e., petty cash and parking validation); reconcile the accounts each monthSchedule and be the administrator for the e-mail distribution system of flyersProvide administrative support creating correspondence, legal documents, invoices, and other documents as assigned by the Office ManagerEnter information into various property and client databases used by the officePerform research, special projects, record-keeping, and other miscellaneous duties as needed for the officeUtilize InDesign to help assemble and edit marketing presentations, proposals, flyers, e-flyers, newsletters, postcards, etc.Utilize Photoshop to edit and enhance property photographs and other imagesUse various mapping and demographic software applications to run reports and create customer maps, aerials, and presentationsPrepare information packages and maps for property toursOther Functions
Perform other duties or projects as requestedEssential QualificationsTo perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the competencies (minimum knowledge, skill, and ability) required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Required Knowledge
Strong computer skills (specifically in MS Office programs Word, Outlook, PowerPoint, Excel)Skills and Ability
Customer service oriented with great interpersonal skills to build relationships with employees, brokers, management, vendors, and clientsAbility to work with minimal supervision, know when to ask questions, and lead by exampleAbility to speak, write and understand English with excellent grammatical, oral, and written communication skillsPolite and professional communication, telephone etiquette, and professional appearanceAbility to multi-task, prioritize, and utilize resources to execute multiple projects and tasks within a deadline-oriented environmentHighly accurate, attentive, and detail-orientedAble to function in a team environment, utilizing resources to execute tasks and solve problemsAbility to type a minimum of 65 wpmProfessional level of confidentiality in handling employee and Broker informationExcellent communication skills to be able to function in a team environment to work a project through to completionAbility to take ownership of assigned tasks with high level of initiativeEducation/Certification
High School Degree or equivalent required, Bachelor's degree preferredEXPERIENCe REQUIRED
1+ year(s) office and/or related experience1+ year(s) experience using Adobe Creative Suite programs (specifically InDesign, Photoshop, or Illustrator)Work Environment
This is a standard office environment with standard office noise like talking, office equipment, etc.Physical Demands
While performing the duties of this job, the employee is regularly required to talk and hear. This position is often active and may require standing, walking, bending, kneeling, stooping, and crouching. The employee must sometimes lift and/or move items up to 50 pounds with the assistance of a hand truck or dolly. The employee must frequently sit and use a computer for long periods of time. Specific vision abilities are required to do this job including close vision, distance vision, peripheral vision, depth vision, color vision and the ability to adjust focus.Supervisory Responsibilities
There are no direct supervisory responsibilitiesKidder Mathews is an equal opportunity employer does not discriminate based on race/ethnicity, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other status protected by law. Kidder Mathews will accommodate candidates with disabilities to complete this application. Please contact recruiting@kiddermathews.com if you need an accommodation. AZ, NV, OR & WA residents: We Participate in E-Verify.CA residents: We collect various personal data from employees and applicants for purposes related to employment. Please review the Notice of Data Privacy for Employees and Applicants for detailed information concerning what information we collect, the purposes for which information is collected and with whom such information may be shared. You can find this notice on our careers page at https://kidder.com/careers/.
Other details
Job Family BrokeragePay Type HourlyMin Hiring Rate $24.04Max Hiring Rate $25.49
Apply Now
Job Summary
The Marketing & Administrative Assistant works as part of a team that supports the firm's brokerage, asset services and appraisal divisions with reception and administrative needs. They also provide support to the brokerage department with graphics projects, property marketing, maps and aerial imagery, and neighborhood research. The Marketing & Administrative Assistant presents the first impression of the company, so they must set a professional tone at the front desk both on the phone and in person.
Essential Functions
Work well as a team player and maintain good relationships with co-workers in a close-knit team environmentSupport a fast-paced, high-profile sales force with excellent customer service and overall can-do attitudeRoute calls professionally and greet visitors with a polite check-in experienceKeep an accurate "in/out" log of which brokers, employees, and visitors are in the officeReceive and distribute faxes, mail, and deliveries; prepare outgoing mail including overnight and courier packagesMaintain a clean and professional front desk area, keeping equipment and supplies neat and orderlyEach morning and throughout the day, maintain common areas (kitchen, break rooms, conference rooms, and lobby) and follow sanitization protocols to keep them clean, orderly, and well stocked for the dayKeep all kitchen equipment including refrigerator, coffee maker, and microwave clean and sanitizedAt the end of the day, clean up and put away supplies and dishes in common areasOperate and troubleshoot office equipment like printers, copiers, scanners, fax machine, postage meter, etc.Maintain inventory of office and break room supplies and pre-printed stationery productsApprove invoices as assigned by Office Manager ensuring billing and allocation is accurate (i.e., overnight mail, courier, office supplies, box lunches, coffee service, etc.)Maintain cash accounts as assigned by Office Manager (i.e., petty cash and parking validation); reconcile the accounts each monthSchedule and be the administrator for the e-mail distribution system of flyersProvide administrative support creating correspondence, legal documents, invoices, and other documents as assigned by the Office ManagerEnter information into various property and client databases used by the officePerform research, special projects, record-keeping, and other miscellaneous duties as needed for the officeUtilize InDesign to help assemble and edit marketing presentations, proposals, flyers, e-flyers, newsletters, postcards, etc.Utilize Photoshop to edit and enhance property photographs and other imagesUse various mapping and demographic software applications to run reports and create customer maps, aerials, and presentationsPrepare information packages and maps for property toursOther Functions
Perform other duties or projects as requestedEssential QualificationsTo perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the competencies (minimum knowledge, skill, and ability) required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Required Knowledge
Strong computer skills (specifically in MS Office programs Word, Outlook, PowerPoint, Excel)Skills and Ability
Customer service oriented with great interpersonal skills to build relationships with employees, brokers, management, vendors, and clientsAbility to work with minimal supervision, know when to ask questions, and lead by exampleAbility to speak, write and understand English with excellent grammatical, oral, and written communication skillsPolite and professional communication, telephone etiquette, and professional appearanceAbility to multi-task, prioritize, and utilize resources to execute multiple projects and tasks within a deadline-oriented environmentHighly accurate, attentive, and detail-orientedAble to function in a team environment, utilizing resources to execute tasks and solve problemsAbility to type a minimum of 65 wpmProfessional level of confidentiality in handling employee and Broker informationExcellent communication skills to be able to function in a team environment to work a project through to completionAbility to take ownership of assigned tasks with high level of initiativeEducation/Certification
High School Degree or equivalent required, Bachelor's degree preferredEXPERIENCe REQUIRED
1+ year(s) office and/or related experience1+ year(s) experience using Adobe Creative Suite programs (specifically InDesign, Photoshop, or Illustrator)Work Environment
This is a standard office environment with standard office noise like talking, office equipment, etc.Physical Demands
While performing the duties of this job, the employee is regularly required to talk and hear. This position is often active and may require standing, walking, bending, kneeling, stooping, and crouching. The employee must sometimes lift and/or move items up to 50 pounds with the assistance of a hand truck or dolly. The employee must frequently sit and use a computer for long periods of time. Specific vision abilities are required to do this job including close vision, distance vision, peripheral vision, depth vision, color vision and the ability to adjust focus.Supervisory Responsibilities
There are no direct supervisory responsibilitiesKidder Mathews is an equal opportunity employer does not discriminate based on race/ethnicity, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other status protected by law. Kidder Mathews will accommodate candidates with disabilities to complete this application. Please contact recruiting@kiddermathews.com if you need an accommodation. AZ, NV, OR & WA residents: We Participate in E-Verify.CA residents: We collect various personal data from employees and applicants for purposes related to employment. Please review the Notice of Data Privacy for Employees and Applicants for detailed information concerning what information we collect, the purposes for which information is collected and with whom such information may be shared. You can find this notice on our careers page at https://kidder.com/careers/.
Other details
Job Family BrokeragePay Type HourlyMin Hiring Rate $24.04Max Hiring Rate $25.49
Apply Now