Chan Zuckerberg
Executive Assistant, Brand and Communications
Chan Zuckerberg, Redwood City, California, United States, 94063
The Chan Zuckerberg Initiative was founded by Priscilla Chan and Mark Zuckerberg in 2015 to help solve some of society's toughest challenges - from eradicating disease and improving education to addressing the needs of our local communities. Our mission is to build a more inclusive, just, and healthy future for everyone.
The Team
Across our work in Science, Education, and within our communities, we pair technology with grantmaking, impact investing, and collaboration to help accelerate the pace of progress toward our mission. Our Central Operations & Partners team provides the support needed to push this work forward.
Central Operations & Partners consists of our Brand & Communications, Community, Facilities, Finance, Infrastructure/IT Operations/Business Systems, Initiative Operations, People, Real Estate/Workplace/Facilities/Security, Research & Learning, and Ventures teams. These teams provide the essential operations, services, and strategies needed to support CZI's progress toward achieving its mission to build a better future for everyone.
The Opportunity
The Executive Assistant to the Brand + Communications team is an opportunity for an experienced individual to join a fast-paced team working to build trust, credibility, and engagement to inspire audiences to champion and contribute to our mission. This role reports to the Vice President of Executive & Family Office Communications and supports this role as well as other senior members of the Brand + Communications team including those with responsibilities for internal, digital, and science communications. The ideal candidate will be highly organized, with a proactive, problem-solving mentality and excellent collaboration and communications skills.
What You'll Do
* Handle an extensive array of administrative tasks for the Vice President, Executive & Family Office Communications and other members of the Brand and Communications team: wrangle hectic calendars and prioritize time, book travel, plan events, expense reporting, etc.* Anticipate needs and proactively seek appropriate resources to support your executive and the team* Build and develop cross-functional relationships internally and external partners* Identify new systems and processes to help drive increased leader and team efficiency, effectiveness and impact* Partner with other executive assistants cross-functionally to improve organizational practices and processes* Other tasks as requested, including but not limited to team-specific and cross-functional event planning and project support work
What You'll Bring
* 5+ years of professional experience with related administrative, operations or project management with prior experience supporting complex, integrated teams in a fast-paced environment* Experience successfully supporting executive-level leaders with wide scopes of responsibility* Excellent written, verbal and interpersonal communication with the ability to build positive relationships easily and with authenticity* Can easily work with ambiguity and shifting priorities* Excellent judgment while handling highly confidential and proprietary matters* Agility and flexibility in a fast paced and collaborative environment* Strong time management skills with outstanding attention to detail and the ability to multitask and prioritize across projects to meet goals* Ability to learn quickly and ask for help when needed* Tech savvy, comfortable communicating virtually and learning new office tools (especially Google Apps like Gmail, Calendar, Docs, Spreadsheets and Slack)* Passion for our mission and desire to contribute to an innovative organization!
Compensation
The Redwood City, CA base pay range for this role is $49.03 - $73.56 (hourly). New hires are typically hired into the lower portion of the range, enabling employee growth in the range over time. Actual placement in range is based on job-related skills and experience, as evaluated throughout the interview process. Pay ranges outside Redwood City are adjusted based on cost of labor in each respective geographical market. Your recruiter can share more about the specific pay range for your location during the hiring process.
Benefits for the Whole You
We're thankful to have an incredible team behind our work. To honor their commitment, we offer a wide range of benefits to support the people who make all we do possible.
* CZI provides a generous employer match on employee 401(k) contributions to support planning for the future.* Annual benefit for employees that can be used most meaningfully for them and their families, such as housing, student loan repayment, childcare, commuter costs, or other life needs.* CZI Life of Service Gifts are awarded to employees to "live the mission" and support the causes closest to them.* Paid time off to volunteer at an organization of your choice.* Funding for select family-forming benefits.* Relocation support for employees who need assistance moving to the Bay Area* And more!
Commitment to Diversity
We believe that the strongest teams and best thinking are defined by the diversity of voices at the table. We are committed to fair treatment and equal access to opportunity for all CZI team members and to maintaining a workplace where everyone feels welcomed, respected, supported, and valued. Learn about our diversity, equity, and inclusion efforts.
If you're interested in a role but your previous experience doesn't perfectly align with each qualification in the job description, we still encourage you to apply as you may be the perfect fit for this or another role.
Explore our work modes, benefits, and interview process at www.chanzuckerberg.com/careers.
#LI-Hybrid
The Team
Across our work in Science, Education, and within our communities, we pair technology with grantmaking, impact investing, and collaboration to help accelerate the pace of progress toward our mission. Our Central Operations & Partners team provides the support needed to push this work forward.
Central Operations & Partners consists of our Brand & Communications, Community, Facilities, Finance, Infrastructure/IT Operations/Business Systems, Initiative Operations, People, Real Estate/Workplace/Facilities/Security, Research & Learning, and Ventures teams. These teams provide the essential operations, services, and strategies needed to support CZI's progress toward achieving its mission to build a better future for everyone.
The Opportunity
The Executive Assistant to the Brand + Communications team is an opportunity for an experienced individual to join a fast-paced team working to build trust, credibility, and engagement to inspire audiences to champion and contribute to our mission. This role reports to the Vice President of Executive & Family Office Communications and supports this role as well as other senior members of the Brand + Communications team including those with responsibilities for internal, digital, and science communications. The ideal candidate will be highly organized, with a proactive, problem-solving mentality and excellent collaboration and communications skills.
What You'll Do
* Handle an extensive array of administrative tasks for the Vice President, Executive & Family Office Communications and other members of the Brand and Communications team: wrangle hectic calendars and prioritize time, book travel, plan events, expense reporting, etc.* Anticipate needs and proactively seek appropriate resources to support your executive and the team* Build and develop cross-functional relationships internally and external partners* Identify new systems and processes to help drive increased leader and team efficiency, effectiveness and impact* Partner with other executive assistants cross-functionally to improve organizational practices and processes* Other tasks as requested, including but not limited to team-specific and cross-functional event planning and project support work
What You'll Bring
* 5+ years of professional experience with related administrative, operations or project management with prior experience supporting complex, integrated teams in a fast-paced environment* Experience successfully supporting executive-level leaders with wide scopes of responsibility* Excellent written, verbal and interpersonal communication with the ability to build positive relationships easily and with authenticity* Can easily work with ambiguity and shifting priorities* Excellent judgment while handling highly confidential and proprietary matters* Agility and flexibility in a fast paced and collaborative environment* Strong time management skills with outstanding attention to detail and the ability to multitask and prioritize across projects to meet goals* Ability to learn quickly and ask for help when needed* Tech savvy, comfortable communicating virtually and learning new office tools (especially Google Apps like Gmail, Calendar, Docs, Spreadsheets and Slack)* Passion for our mission and desire to contribute to an innovative organization!
Compensation
The Redwood City, CA base pay range for this role is $49.03 - $73.56 (hourly). New hires are typically hired into the lower portion of the range, enabling employee growth in the range over time. Actual placement in range is based on job-related skills and experience, as evaluated throughout the interview process. Pay ranges outside Redwood City are adjusted based on cost of labor in each respective geographical market. Your recruiter can share more about the specific pay range for your location during the hiring process.
Benefits for the Whole You
We're thankful to have an incredible team behind our work. To honor their commitment, we offer a wide range of benefits to support the people who make all we do possible.
* CZI provides a generous employer match on employee 401(k) contributions to support planning for the future.* Annual benefit for employees that can be used most meaningfully for them and their families, such as housing, student loan repayment, childcare, commuter costs, or other life needs.* CZI Life of Service Gifts are awarded to employees to "live the mission" and support the causes closest to them.* Paid time off to volunteer at an organization of your choice.* Funding for select family-forming benefits.* Relocation support for employees who need assistance moving to the Bay Area* And more!
Commitment to Diversity
We believe that the strongest teams and best thinking are defined by the diversity of voices at the table. We are committed to fair treatment and equal access to opportunity for all CZI team members and to maintaining a workplace where everyone feels welcomed, respected, supported, and valued. Learn about our diversity, equity, and inclusion efforts.
If you're interested in a role but your previous experience doesn't perfectly align with each qualification in the job description, we still encourage you to apply as you may be the perfect fit for this or another role.
Explore our work modes, benefits, and interview process at www.chanzuckerberg.com/careers.
#LI-Hybrid