Pinecone
Senior Event Marketer
Pinecone, San Francisco, California, United States, 94199
About Pinecone:Pinecone is on a mission to build the search and database technology to power AI applications for the next decade and beyond. Our fully managed vector database makes it easy to add vector search to AI applications. Since creating the “vector database” category, demand has grown incredibly fast and it shows in our user base. We are a distributed team with clusters in New York, San Francisco, Tel-Aviv, and Manchester.
Scroll down to find an indepth overview of this job, and what is expected of candidates Make an application by clicking on the Apply button.
About the Team and Role:The Marketing Event Marketer at Pinecone is responsible for the logistical planning, coordination, tracking, and on-the-ground management of Pinecone's demand generation events, executive events, and user summits. This role requires strong organizational skills, attention to detail, and the ability to work cross-functionally with various teams within the organization.In this role, you will focus on:Demand Generation Events:Coordinate and execute a large number of demand generation events owned by the marketing team.
Liaise with internal stakeholders, speakers, vendors, and participants to ensure seamless event execution.
Manage event logistics, including venue selection, accommodation arrangements, and vendor coordination.
Manage registration & attendee list uploads into CRM as well as manage reminders and follow ups for events.
Work with Growth & RevOps to track and attribute event attendees to pipeline and revenue
Speak to Sales reps during enablement sessions and field Q&A
Corporate and Brand Events:Play a critical role in the planning and execution of Pinecone's flagship events, such as the Pinecone Summit.
Collaborate with cross-functional teams to ensure successful event delivery.
Coordinate with speakers, vendors, and attendees to facilitate a smooth event experience.
Event Management:Develop and maintain comprehensive event plans, timelines, and budgets.
Manage event registration processes, attendee communications, and on-site check-in procedures.
Oversee event setup, tear-down, and on-site coordination with vendors and staff.
Vendor Management:Source and manage relationships with event vendors, including venues, caterers, audio-visual providers, and printers.
Negotiate contracts and ensure vendors meet established requirements and deadlines.
Coordinate the production of printed materials, signage, and other physical event collaterals.
Travel and Logistics:Must be available to travel frequently to events
Arrange travel and accommodation for speakers, staff, and attendees as required.
Coordinate transportation and logistical arrangements for events.
Ensure compliance with travel policies and budget guidelines.
Requirements:Minimum of 4+ years of experience in event planning and coordination, preferably in a corporate or marketing environment.
Strong project management skills with the ability to multitask and prioritize effectively.
Familiarity with tracking and attribution within Salesforce & Hubspot is a plus
Excellent communication and interpersonal skills, with the ability to collaborate with cross-functional teams.
Ability to frequently travel for on-site event coordination
Familiarity with event management software and tools.
Experience in managing vendors and producing printed materials.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software applications.
Willingness to travel extensively, both domestically and internationally
(25%-35%) .
Perks & Benefits:Comprehensive health coverage including Medical, Dental, Vision
Free mental health therapy sessions; free One Medical, Tela-doc, and Health Advocate subscriptions
Cost-savings on gynecology, fertility, and family-building care
Equity award
401(k)
Flexible time off
Paid parental leave
Annual Department Retreat
WFH Equipment Stipend
Diversity, Equity, Inclusion and Belonging (DEIB) are the cornerstone of everything we do at Pinecone. Studies have shown that women and people of color are less likely to apply for jobs unless they believe they meet every one of the qualifications in a job description. Our top priority is finding the best candidate for the job and if you are interested in the position, we would encourage you to apply, even if you don’t believe you meet every one of the qualifications listed in this posting. All qualified applicants will receive considerations for employment without regard to race, color, religion, sex, age, disability, marital status, familial status, sexual orientation, pregnancy, gender identity, gender expression, national origin, ancestry, citizenship status, veteran status, and any other legally protected status under federal, state, or local anti-discrimination laws.
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Scroll down to find an indepth overview of this job, and what is expected of candidates Make an application by clicking on the Apply button.
About the Team and Role:The Marketing Event Marketer at Pinecone is responsible for the logistical planning, coordination, tracking, and on-the-ground management of Pinecone's demand generation events, executive events, and user summits. This role requires strong organizational skills, attention to detail, and the ability to work cross-functionally with various teams within the organization.In this role, you will focus on:Demand Generation Events:Coordinate and execute a large number of demand generation events owned by the marketing team.
Liaise with internal stakeholders, speakers, vendors, and participants to ensure seamless event execution.
Manage event logistics, including venue selection, accommodation arrangements, and vendor coordination.
Manage registration & attendee list uploads into CRM as well as manage reminders and follow ups for events.
Work with Growth & RevOps to track and attribute event attendees to pipeline and revenue
Speak to Sales reps during enablement sessions and field Q&A
Corporate and Brand Events:Play a critical role in the planning and execution of Pinecone's flagship events, such as the Pinecone Summit.
Collaborate with cross-functional teams to ensure successful event delivery.
Coordinate with speakers, vendors, and attendees to facilitate a smooth event experience.
Event Management:Develop and maintain comprehensive event plans, timelines, and budgets.
Manage event registration processes, attendee communications, and on-site check-in procedures.
Oversee event setup, tear-down, and on-site coordination with vendors and staff.
Vendor Management:Source and manage relationships with event vendors, including venues, caterers, audio-visual providers, and printers.
Negotiate contracts and ensure vendors meet established requirements and deadlines.
Coordinate the production of printed materials, signage, and other physical event collaterals.
Travel and Logistics:Must be available to travel frequently to events
Arrange travel and accommodation for speakers, staff, and attendees as required.
Coordinate transportation and logistical arrangements for events.
Ensure compliance with travel policies and budget guidelines.
Requirements:Minimum of 4+ years of experience in event planning and coordination, preferably in a corporate or marketing environment.
Strong project management skills with the ability to multitask and prioritize effectively.
Familiarity with tracking and attribution within Salesforce & Hubspot is a plus
Excellent communication and interpersonal skills, with the ability to collaborate with cross-functional teams.
Ability to frequently travel for on-site event coordination
Familiarity with event management software and tools.
Experience in managing vendors and producing printed materials.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software applications.
Willingness to travel extensively, both domestically and internationally
(25%-35%) .
Perks & Benefits:Comprehensive health coverage including Medical, Dental, Vision
Free mental health therapy sessions; free One Medical, Tela-doc, and Health Advocate subscriptions
Cost-savings on gynecology, fertility, and family-building care
Equity award
401(k)
Flexible time off
Paid parental leave
Annual Department Retreat
WFH Equipment Stipend
Diversity, Equity, Inclusion and Belonging (DEIB) are the cornerstone of everything we do at Pinecone. Studies have shown that women and people of color are less likely to apply for jobs unless they believe they meet every one of the qualifications in a job description. Our top priority is finding the best candidate for the job and if you are interested in the position, we would encourage you to apply, even if you don’t believe you meet every one of the qualifications listed in this posting. All qualified applicants will receive considerations for employment without regard to race, color, religion, sex, age, disability, marital status, familial status, sexual orientation, pregnancy, gender identity, gender expression, national origin, ancestry, citizenship status, veteran status, and any other legally protected status under federal, state, or local anti-discrimination laws.
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