Rutgers University
Assistant Director of Event Planning
Rutgers University, Newark, New Jersey, us, 07175
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link.Job Category Staff & Executive - Project/Program Management/PlanningDepartment Rutgers Business School-NwkOverview Rutgers University-Newark (RU-N), an urban public research university and anchor institution located in Newark, New Jersey, is seeking an Assistant Director of Event Planning. Reporting to the Senior Associate Dean of the Rutgers Business School – Newark and New Brunswick, the Assistant Director of Event Planning will be responsible for conceptualizing, planning, budgeting, and executing a wide range of strategic events, including conferences, symposiums, seminars, program launches, dinners, graduations, and convocations for all the departments and units under the Rutgers Business School, and its corporate partners and affiliates for domestic, international, on-campus, and off-campus programs. This position will work closely with department chairs and directors, corporate sponsors, and their representatives to ensure that each event/program launches seamlessly and is delivered with the utmost quality, creativity, and impact, exceeding all expectations. The incumbent will be required to collaborate with Events and Conference Services on any joint initiatives and projects, ensuring alignment with Newark campus initiatives, organizational priorities, and strategic objectives.Responsibilities
Leads the charge on all areas of programming, including coordination, development, and implementation of a variety of programs, resources, events, and services.Demonstrates expertise in building and maintaining volunteer-driven groups, alumni career services, and student engagement within a team setting.Leads staff members in developing and maintaining RBS student, faculty, staff, and alumni-focused initiatives.Researches a comprehensive RBS engagement program and identifies best practices and metrics for the role.Manages overall operation, management/administration, and assessment of RBS events.Position Status Full TimeWork Arrangement This position may be eligible for a hybrid work arrangement. Flexible work arrangements are not permanent and are subject to change or cancellation.Minimum Qualifications
Requires a bachelor’s degree in education, operations management, communications, or a related area.Requires a minimum of 5 years’ experience in event planning or related complex management system.Required Knowledge, Skills, and Abilities
Knowledge of University policies and procedures and ability to handle multiple projects simultaneously and to prioritize.Strong leadership and team management skills, communication and interpersonal skills.Highly adept at problem-solving; can easily adapt to changes in circumstances.Exceptional skills in negotiation.Ability to work under pressure and meet tight deadlines.Strong attention to detail and a creative mindset, well-organized.Preferred Qualifications
Master’s degree is preferred.Familiarity with Higher Education and academic settings.Knowledge of project management software such as Monday.com.Physical Demands and Work Environment Will be required to attend and/or be available during events (evenings/weekends) and travel within the state to other campuses (Newark, New Brunswick, Camden) and off-site locations; lift 40lbs.Special Conditions All offers of employment are contingent upon successful completion of all pre-employment screenings.Supplemental Questions Required fields are indicated with an asterisk (*).* What is the highest level of education you have completed?
High School Diploma/GEDAssociate's DegreeBachelor's DegreeMaster's DegreePh.D.
* Do you have a minimum of a bachelor’s degree in education, operations management, communications, or a related area?
YesNo
* Do you have a minimum of 5 years’ experience in event planning or related complex management systems?
YesNo
Required Documents
Resume/CVCover Letter/Letter of ApplicationList of Professional References (contact Info)Equal Employment Opportunity Statement It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information, or any other category protected by law.
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Apply for this Job
link/button.
All the relevant skills, qualifications and experience that a successful applicant will need are listed in the following description.If you would like to bookmark this position for later review, click on the
Bookmark
link. If you would like to print a copy of this position for your records, click on the
Print Preview
link.Job Category Staff & Executive - Project/Program Management/PlanningDepartment Rutgers Business School-NwkOverview Rutgers University-Newark (RU-N), an urban public research university and anchor institution located in Newark, New Jersey, is seeking an Assistant Director of Event Planning. Reporting to the Senior Associate Dean of the Rutgers Business School – Newark and New Brunswick, the Assistant Director of Event Planning will be responsible for conceptualizing, planning, budgeting, and executing a wide range of strategic events, including conferences, symposiums, seminars, program launches, dinners, graduations, and convocations for all the departments and units under the Rutgers Business School, and its corporate partners and affiliates for domestic, international, on-campus, and off-campus programs. This position will work closely with department chairs and directors, corporate sponsors, and their representatives to ensure that each event/program launches seamlessly and is delivered with the utmost quality, creativity, and impact, exceeding all expectations. The incumbent will be required to collaborate with Events and Conference Services on any joint initiatives and projects, ensuring alignment with Newark campus initiatives, organizational priorities, and strategic objectives.Responsibilities
Leads the charge on all areas of programming, including coordination, development, and implementation of a variety of programs, resources, events, and services.Demonstrates expertise in building and maintaining volunteer-driven groups, alumni career services, and student engagement within a team setting.Leads staff members in developing and maintaining RBS student, faculty, staff, and alumni-focused initiatives.Researches a comprehensive RBS engagement program and identifies best practices and metrics for the role.Manages overall operation, management/administration, and assessment of RBS events.Position Status Full TimeWork Arrangement This position may be eligible for a hybrid work arrangement. Flexible work arrangements are not permanent and are subject to change or cancellation.Minimum Qualifications
Requires a bachelor’s degree in education, operations management, communications, or a related area.Requires a minimum of 5 years’ experience in event planning or related complex management system.Required Knowledge, Skills, and Abilities
Knowledge of University policies and procedures and ability to handle multiple projects simultaneously and to prioritize.Strong leadership and team management skills, communication and interpersonal skills.Highly adept at problem-solving; can easily adapt to changes in circumstances.Exceptional skills in negotiation.Ability to work under pressure and meet tight deadlines.Strong attention to detail and a creative mindset, well-organized.Preferred Qualifications
Master’s degree is preferred.Familiarity with Higher Education and academic settings.Knowledge of project management software such as Monday.com.Physical Demands and Work Environment Will be required to attend and/or be available during events (evenings/weekends) and travel within the state to other campuses (Newark, New Brunswick, Camden) and off-site locations; lift 40lbs.Special Conditions All offers of employment are contingent upon successful completion of all pre-employment screenings.Supplemental Questions Required fields are indicated with an asterisk (*).* What is the highest level of education you have completed?
High School Diploma/GEDAssociate's DegreeBachelor's DegreeMaster's DegreePh.D.
* Do you have a minimum of a bachelor’s degree in education, operations management, communications, or a related area?
YesNo
* Do you have a minimum of 5 years’ experience in event planning or related complex management systems?
YesNo
Required Documents
Resume/CVCover Letter/Letter of ApplicationList of Professional References (contact Info)Equal Employment Opportunity Statement It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information, or any other category protected by law.
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