Events Marketing Coordinator

Doceree

is the leading Global network for

HCP-only programmatic messaging , reshaping how pharmaceutical brands and healthcare agencies connect with physicians. Our

Award-winning

platform offers unprecedented end-to-end targeting and engagement solutions, driven by cutting-edge AI-enabled proprietary technology.We are a

Series B

start-up backed by top VCs: Creaegis, Eight Roads Ventures and F-Prime Capital. Our

Best Place to Work

certifications reflect a dynamic team of individuals driven by an unwavering passion to make a meaningful impact on the world through ground-breaking technology. We are on seeking exceptional, ambitious, and multifaceted teammates ready to join us on this thrilling mission. Are you ready to be part of something extraordinary?What You'll DoWe're looking for an

energetic ,

creative

organized

events person to support and help create awareness for the

Doceree

brand. Our commercial teams will create and strengthen relationships with new and key customers through

industry trade shows

and

custom experiences , both

in-person

and

virtually

with your assistance.The Coordinator of Events Marketing will work closely with the

CMO

and

Events Director

supporting internal

Commercial Teams

while working with

external vendors .Day-to-day contact

for conference-related / sponsorships (staff and vendors)Assist with the

planning and execution

of conferences, events, sponsorships, employees offsite, holiday parties, etc.Proven

project management ,

organizational skills , and

attention to detail .Ability to

prioritize

and

manage multiple responsibilities

with shifting priorities and timelinesAbility to work both

independently

and in a

team , collaborativeAssist with

data tracking

(RSVP's, personal information, etc.).Reconcile the Events & Conferences Corporate Amex card (collect and track expense receipts.Manage all billing and payments for all event-related

expenses

(invoicing, check requests, payments.)Maintain Events & Conference

closet and inventory

(premiums/collateral).Create and manage

shipping manifest

for certain events, oversee the packing of all items in the most organized way possible (clearly labeling each box's content, numbering boxes, etc.) tracking until destination.Order corporate-level awards/itemsAssist with the

research

of hotels, restaurants, and meeting spaces for upcoming events.Assist with

budget management

for events.Clear and concise

communication .Help with the maintenance of the electronic storage system as it relates to events.Facilitate pre and post-event evaluation reports.Maintain and

coordinate

Company association participation.Assist in

onboarding

of event speaker (including collection of logo, bio, photo and logistical information).Maintain and update

spreadsheets

of event timelines, action items, and future plans.Create session documents for panel prep sessions as needed.Assist in managing any agenda updates, run of show documents, website, etc.Perform other duties as required.Who You ArePrior experience in

event planning and coordinationDemonstrated ability to

manage multiple projects at the same timeStrong communication and interpersonal skillsAbility to work

collaboratively

with cross-functional teamsDetail-oriented

with excellent

organizational

skillsFlexibility

and willingness to work irregular hours as dictated by event schedules and timelines and global officesFast learner

with an

entrepreneurial

spirit that works well under pressure and remains calmAlways thinking one step aheadEnergetic , with an outstanding work ethicFlexible & adaptable to the situationTeam player

who responds quickly to requests from supervisors2+ years in e vents marketingBS degree - marketing and communications preferredB2B experience, preferably in media, start-up environment a plusExperience servicing or working at an Ad Sales Media organization a plusAdvanced proficiency with English language, Word, Excel and PPT a plusBenefitsCompetitive salary and bonus planStellar health care plan options for you and your family (Medical, Dental & Vision)401K + 4% MatchingGenerous PTO, vacations & sick leaveExtensive paid parental/maternity leaveReferral bonusesTeam eventsAt Doceree, we know that our Company's strength lies in the diversity of our employees. Doceree is proud to be an Equal Opportunity Employer and we provide equal employment and advancement opportunities to all individuals, regardless of their race, colour, national origin, religion, sex, parental status, age, disability, genetic information, citizenship status, veteran status, gender identity or expression, transgender status, sexual orientation, marital, family or partnership status, political affiliation or activities, military service, immigration status, or any other status protected under applicable federal, state and local laws. If you have a disability or special need that requires accommodation, please let us know in advance.