Doceree
Events Marketing Coordinator
Doceree, Short Hills, New Jersey, us, 07078
Doceree
is the leading Global network for
HCP-only programmatic messaging , reshaping how pharmaceutical brands and healthcare agencies connect with physicians. Our
Award-winning
platform offers unprecedented end-to-end targeting and engagement solutions, driven by cutting-edge AI-enabled proprietary technology.We are a
Series B
start-up backed by top VCs: Creaegis, Eight Roads Ventures and F-Prime Capital. Our
Best Place to Work
certifications reflect a dynamic team of individuals driven by an unwavering passion to make a meaningful impact on the world through ground-breaking technology. We are on seeking exceptional, ambitious, and multifaceted teammates ready to join us on this thrilling mission. Are you ready to be part of something extraordinary?What You'll DoWe're looking for an
energetic ,
creative
organized
events person to support and help create awareness for the
Doceree
brand. Our commercial teams will create and strengthen relationships with new and key customers through
industry trade shows
and
custom experiences , both
in-person
and
virtually
with your assistance.The Coordinator of Events Marketing will work closely with the
CMO
and
Events Director
supporting internal
Commercial Teams
while working with
external vendors .Day-to-day contact
for conference-related / sponsorships (staff and vendors)Assist with the
planning and execution
of conferences, events, sponsorships, employees offsite, holiday parties, etc.Proven
project management ,
organizational skills , and
attention to detail .Ability to
prioritize
and
manage multiple responsibilities
with shifting priorities and timelinesAbility to work both
independently
and in a
team , collaborativeAssist with
data tracking
(RSVP's, personal information, etc.).Reconcile the Events & Conferences Corporate Amex card (collect and track expense receipts.Manage all billing and payments for all event-related
expenses
(invoicing, check requests, payments.)Maintain Events & Conference
closet and inventory
(premiums/collateral).Create and manage
shipping manifest
for certain events, oversee the packing of all items in the most organized way possible (clearly labeling each box's content, numbering boxes, etc.) tracking until destination.Order corporate-level awards/itemsAssist with the
research
of hotels, restaurants, and meeting spaces for upcoming events.Assist with
budget management
for events.Clear and concise
communication .Help with the maintenance of the electronic storage system as it relates to events.Facilitate pre and post-event evaluation reports.Maintain and
coordinate
Company association participation.Assist in
onboarding
of event speaker (including collection of logo, bio, photo and logistical information).Maintain and update
spreadsheets
of event timelines, action items, and future plans.Create session documents for panel prep sessions as needed.Assist in managing any agenda updates, run of show documents, website, etc.Perform other duties as required.Who You ArePrior experience in
event planning and coordinationDemonstrated ability to
manage multiple projects at the same timeStrong communication and interpersonal skillsAbility to work
collaboratively
with cross-functional teamsDetail-oriented
with excellent
organizational
skillsFlexibility
and willingness to work irregular hours as dictated by event schedules and timelines and global officesFast learner
with an
entrepreneurial
spirit that works well under pressure and remains calmAlways thinking one step aheadEnergetic , with an outstanding work ethicFlexible & adaptable to the situationTeam player
who responds quickly to requests from supervisors2+ years in e vents marketingBS degree - marketing and communications preferredB2B experience, preferably in media, start-up environment a plusExperience servicing or working at an Ad Sales Media organization a plusAdvanced proficiency with English language, Word, Excel and PPT a plusBenefitsCompetitive salary and bonus planStellar health care plan options for you and your family (Medical, Dental & Vision)401K + 4% MatchingGenerous PTO, vacations & sick leaveExtensive paid parental/maternity leaveReferral bonusesTeam eventsAt Doceree, we know that our Company's strength lies in the diversity of our employees. Doceree is proud to be an Equal Opportunity Employer and we provide equal employment and advancement opportunities to all individuals, regardless of their race, colour, national origin, religion, sex, parental status, age, disability, genetic information, citizenship status, veteran status, gender identity or expression, transgender status, sexual orientation, marital, family or partnership status, political affiliation or activities, military service, immigration status, or any other status protected under applicable federal, state and local laws. If you have a disability or special need that requires accommodation, please let us know in advance.
is the leading Global network for
HCP-only programmatic messaging , reshaping how pharmaceutical brands and healthcare agencies connect with physicians. Our
Award-winning
platform offers unprecedented end-to-end targeting and engagement solutions, driven by cutting-edge AI-enabled proprietary technology.We are a
Series B
start-up backed by top VCs: Creaegis, Eight Roads Ventures and F-Prime Capital. Our
Best Place to Work
certifications reflect a dynamic team of individuals driven by an unwavering passion to make a meaningful impact on the world through ground-breaking technology. We are on seeking exceptional, ambitious, and multifaceted teammates ready to join us on this thrilling mission. Are you ready to be part of something extraordinary?What You'll DoWe're looking for an
energetic ,
creative
organized
events person to support and help create awareness for the
Doceree
brand. Our commercial teams will create and strengthen relationships with new and key customers through
industry trade shows
and
custom experiences , both
in-person
and
virtually
with your assistance.The Coordinator of Events Marketing will work closely with the
CMO
and
Events Director
supporting internal
Commercial Teams
while working with
external vendors .Day-to-day contact
for conference-related / sponsorships (staff and vendors)Assist with the
planning and execution
of conferences, events, sponsorships, employees offsite, holiday parties, etc.Proven
project management ,
organizational skills , and
attention to detail .Ability to
prioritize
and
manage multiple responsibilities
with shifting priorities and timelinesAbility to work both
independently
and in a
team , collaborativeAssist with
data tracking
(RSVP's, personal information, etc.).Reconcile the Events & Conferences Corporate Amex card (collect and track expense receipts.Manage all billing and payments for all event-related
expenses
(invoicing, check requests, payments.)Maintain Events & Conference
closet and inventory
(premiums/collateral).Create and manage
shipping manifest
for certain events, oversee the packing of all items in the most organized way possible (clearly labeling each box's content, numbering boxes, etc.) tracking until destination.Order corporate-level awards/itemsAssist with the
research
of hotels, restaurants, and meeting spaces for upcoming events.Assist with
budget management
for events.Clear and concise
communication .Help with the maintenance of the electronic storage system as it relates to events.Facilitate pre and post-event evaluation reports.Maintain and
coordinate
Company association participation.Assist in
onboarding
of event speaker (including collection of logo, bio, photo and logistical information).Maintain and update
spreadsheets
of event timelines, action items, and future plans.Create session documents for panel prep sessions as needed.Assist in managing any agenda updates, run of show documents, website, etc.Perform other duties as required.Who You ArePrior experience in
event planning and coordinationDemonstrated ability to
manage multiple projects at the same timeStrong communication and interpersonal skillsAbility to work
collaboratively
with cross-functional teamsDetail-oriented
with excellent
organizational
skillsFlexibility
and willingness to work irregular hours as dictated by event schedules and timelines and global officesFast learner
with an
entrepreneurial
spirit that works well under pressure and remains calmAlways thinking one step aheadEnergetic , with an outstanding work ethicFlexible & adaptable to the situationTeam player
who responds quickly to requests from supervisors2+ years in e vents marketingBS degree - marketing and communications preferredB2B experience, preferably in media, start-up environment a plusExperience servicing or working at an Ad Sales Media organization a plusAdvanced proficiency with English language, Word, Excel and PPT a plusBenefitsCompetitive salary and bonus planStellar health care plan options for you and your family (Medical, Dental & Vision)401K + 4% MatchingGenerous PTO, vacations & sick leaveExtensive paid parental/maternity leaveReferral bonusesTeam eventsAt Doceree, we know that our Company's strength lies in the diversity of our employees. Doceree is proud to be an Equal Opportunity Employer and we provide equal employment and advancement opportunities to all individuals, regardless of their race, colour, national origin, religion, sex, parental status, age, disability, genetic information, citizenship status, veteran status, gender identity or expression, transgender status, sexual orientation, marital, family or partnership status, political affiliation or activities, military service, immigration status, or any other status protected under applicable federal, state and local laws. If you have a disability or special need that requires accommodation, please let us know in advance.