Meetings Incentives
Event Experience Manager, Clinical Pharma Ad Boards & Investigator Meeting Exper
Meetings Incentives, Caledonia, Wisconsin, United States, 53108
Event Experience Manager, Clinical Pharma Ad Boards & Investigator Meeting Experience Required
Job Category : Event Management ServicesRequisition Number : EVENT001243Posted : July 29, 2024Full-TimeRemoteLocations
Showing 1 locationRMT North Carolina
Apply below after reading through all the details and supporting information regarding this job opportunity.Remote AddressRemote, NC 27601, USA
RMT WisconsinRemote AddressRemote, WI 53701, USA
RMT PA 460301Remote AddressRemote, PA 19038, USA
RMT FloridaRemote AddressRemote, FL 32301, USA
RMT VirginiaRemote AddressRemote, VA 23218, USA
RMT TexasRemote AddressRemote, TX 73301, USA
RMT South CarolinaRemote AddressColumbia, SC 29201, USA
RMT MissouriRemote AddressRemote, MO 65101, USA
RMT OH SolonRemote AddressSolon, OH 44139, USA
RMT AlabamaRemote AddressRemote, AL 36101, USA
RMT IdahoRemote AddressRemote, ID 83701, USA
RMT ArizonaRemote AddressRemote, AZ 85001, USA
The Event Experience Manager will work closely with the client to understand the program goals and objectives and provide a return on their investment throughout each aspect of the program. The Event Experience Manager focuses on tactical operations and works with the operations team to provide optimal services to the account to support those goals. The Event Experience Manager works effectively and efficiently with the internal support teams, external clients, and vendors and stays in compliance with the corporate and/or pharmaceutical guidelines.What you will do here:Project Management with consultative approach for virtual, hybrid or in-person meetingsClient, Financial, and Vendor ManagementOnsite ServicesManage multiple projects on tight timelinesEvent ManagementFollow all client mandated SOPs as requiredDigital producer and/or tech support for your own eventsWork with the Procurement Department to source and secure event space and guestroomsUnderstand, review and monitor contract terms, space, and guest room blocksProfile management in Event Software (Cvent or client Event Software) for paid conferences and related complexities; manage status movement throughout life of the Event, keeping event data and financial data accurate and up to date, at all timesCreate and manage event resume, event specification sheets and client and internal timelines based on company and client SOPsHave a working knowledge of Event Software capabilities and the ability to guide clients on website development that produce quality reports to fulfill the budget owner’s needsUnderstand registration and reporting expectations for event. Where applicable, collaborate with M&IW’s Attendee Registration Department on all attendee communications, event reporting and housing inquiriesGuide internal and external teams throughout process through effective communication and organized plansCollaborate with M&IW’s Group Travel Department or client-specified travel management company (TMC) to offer airline booking to event attendees, if neededWork with M&IW’s mobile app team to create an app on a platform that meets the client’s eventBEO review and executionCoordinate and schedule all required ground transportation using preferred vendorsCreation/coordination of distribution of travel letters and departure noticesFull understanding of client financial internal requirements and deadlinesBudget creation/managementManage all event related payment requests and processingFull audit and reconciliation of the hotel and other vendor invoicesCost savings worksheet creation and managementReconciliation management including estimated invoice and final invoice requirementsOnsite Services
Be a true leader onsite-for internal team/client and attendeesCreate and manage Onsite Emergency Preparedness Plan for your event
Life Sciences clients only
Understand policies and issues pertaining to events with HCPs in attendanceKnowledge of HCP payments: Fee for service (FFS), honoraria, and Expense reimbursement (NEER)
Who you will work with:Reporting to the Manager or Director, Event Experience, Event Management ServicesInternal team members from multiple departmentsExternal clients and key stakeholdersVendors and supplier-partnersWhat we expect:Details of these areas are shared during interviews and monthly reviews:What you will bring:College degree or equivalent experienceMinimum 2-3 years of experience in the meetings industry, specifically in operationsFull understanding of pharmaceutical Congress meetings, and HCP guidelinesKnowledge of virtual and hybrid event optionsProven excellent oral and written communication skills in both internal and client-facing environmentsDemonstrated track record of successfully managing multiple projects simultaneouslyAbility to deliver creative outputs in a constricted timeline while maximizing available resourcesExperience working in a virtual office environment a plusExperience in life sciences event operations a plusProficient in Microsoft Office systems (Outlook, Excel, OneNote, Word, and Power Point)Experience with database management programs (Cvent preferred)What we provide:Health, Dental, Vision and Life Insurance options401K planPaid holidaysAccrued personal time off for vacation and sick leaveLaptop, additional monitor, and mobile phoneRemote Office / Work from home, or option to work in our corporate headquarters located near MilwaukeeWho we are:M&IW is a global event management firm specializing in virtual, hybrid, and in-person experiences of all shapes and sizes as well as consulting and enterprise strategies. As an entrepreneurial organization, we place customers at the center of everything we do and prioritize their needs through our core values of quality, agility, flexibility, and innovation. M&IW is a third generation, privately held, certified Women's Business Enterprise (WBE) in business for more than 50 years. Headquartered in Wisconsin, USA, and supported by a remote workforce across the US and in the UK, China, and Brazil.M&IW provides a portfolio of management services for meetings, events, incentives, conferences, and tradeshows. Those services include Event Management and Design, Event Sourcing, Attendee Registration and Reporting, Event Technology and Production, Creative Services, Event Marketing and Communications, Gifting and Engagement Strategies, Incentive and Recognition Solutions, Group Air Travel, On-Site Execution and Staffing, and Event Analytics. Our consulting and enterprise services include Technology Implementation and Administration, Meeting Policy, Process and Optimization, Third-party Governance, Executive Dashboards and Analytics, and Sustainability Best Practices and Tracking.GLOBAL HEADQUARTERS:10520 7 Mile Road, P.O. Box 65, Caledonia, WI 53108 | Phone +1 262-835-3553M&IW associates located throughout the US, UK, Latin America and Asia Pacific Regions
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Job Category : Event Management ServicesRequisition Number : EVENT001243Posted : July 29, 2024Full-TimeRemoteLocations
Showing 1 locationRMT North Carolina
Apply below after reading through all the details and supporting information regarding this job opportunity.Remote AddressRemote, NC 27601, USA
RMT WisconsinRemote AddressRemote, WI 53701, USA
RMT PA 460301Remote AddressRemote, PA 19038, USA
RMT FloridaRemote AddressRemote, FL 32301, USA
RMT VirginiaRemote AddressRemote, VA 23218, USA
RMT TexasRemote AddressRemote, TX 73301, USA
RMT South CarolinaRemote AddressColumbia, SC 29201, USA
RMT MissouriRemote AddressRemote, MO 65101, USA
RMT OH SolonRemote AddressSolon, OH 44139, USA
RMT AlabamaRemote AddressRemote, AL 36101, USA
RMT IdahoRemote AddressRemote, ID 83701, USA
RMT ArizonaRemote AddressRemote, AZ 85001, USA
The Event Experience Manager will work closely with the client to understand the program goals and objectives and provide a return on their investment throughout each aspect of the program. The Event Experience Manager focuses on tactical operations and works with the operations team to provide optimal services to the account to support those goals. The Event Experience Manager works effectively and efficiently with the internal support teams, external clients, and vendors and stays in compliance with the corporate and/or pharmaceutical guidelines.What you will do here:Project Management with consultative approach for virtual, hybrid or in-person meetingsClient, Financial, and Vendor ManagementOnsite ServicesManage multiple projects on tight timelinesEvent ManagementFollow all client mandated SOPs as requiredDigital producer and/or tech support for your own eventsWork with the Procurement Department to source and secure event space and guestroomsUnderstand, review and monitor contract terms, space, and guest room blocksProfile management in Event Software (Cvent or client Event Software) for paid conferences and related complexities; manage status movement throughout life of the Event, keeping event data and financial data accurate and up to date, at all timesCreate and manage event resume, event specification sheets and client and internal timelines based on company and client SOPsHave a working knowledge of Event Software capabilities and the ability to guide clients on website development that produce quality reports to fulfill the budget owner’s needsUnderstand registration and reporting expectations for event. Where applicable, collaborate with M&IW’s Attendee Registration Department on all attendee communications, event reporting and housing inquiriesGuide internal and external teams throughout process through effective communication and organized plansCollaborate with M&IW’s Group Travel Department or client-specified travel management company (TMC) to offer airline booking to event attendees, if neededWork with M&IW’s mobile app team to create an app on a platform that meets the client’s eventBEO review and executionCoordinate and schedule all required ground transportation using preferred vendorsCreation/coordination of distribution of travel letters and departure noticesFull understanding of client financial internal requirements and deadlinesBudget creation/managementManage all event related payment requests and processingFull audit and reconciliation of the hotel and other vendor invoicesCost savings worksheet creation and managementReconciliation management including estimated invoice and final invoice requirementsOnsite Services
Be a true leader onsite-for internal team/client and attendeesCreate and manage Onsite Emergency Preparedness Plan for your event
Life Sciences clients only
Understand policies and issues pertaining to events with HCPs in attendanceKnowledge of HCP payments: Fee for service (FFS), honoraria, and Expense reimbursement (NEER)
Who you will work with:Reporting to the Manager or Director, Event Experience, Event Management ServicesInternal team members from multiple departmentsExternal clients and key stakeholdersVendors and supplier-partnersWhat we expect:Details of these areas are shared during interviews and monthly reviews:What you will bring:College degree or equivalent experienceMinimum 2-3 years of experience in the meetings industry, specifically in operationsFull understanding of pharmaceutical Congress meetings, and HCP guidelinesKnowledge of virtual and hybrid event optionsProven excellent oral and written communication skills in both internal and client-facing environmentsDemonstrated track record of successfully managing multiple projects simultaneouslyAbility to deliver creative outputs in a constricted timeline while maximizing available resourcesExperience working in a virtual office environment a plusExperience in life sciences event operations a plusProficient in Microsoft Office systems (Outlook, Excel, OneNote, Word, and Power Point)Experience with database management programs (Cvent preferred)What we provide:Health, Dental, Vision and Life Insurance options401K planPaid holidaysAccrued personal time off for vacation and sick leaveLaptop, additional monitor, and mobile phoneRemote Office / Work from home, or option to work in our corporate headquarters located near MilwaukeeWho we are:M&IW is a global event management firm specializing in virtual, hybrid, and in-person experiences of all shapes and sizes as well as consulting and enterprise strategies. As an entrepreneurial organization, we place customers at the center of everything we do and prioritize their needs through our core values of quality, agility, flexibility, and innovation. M&IW is a third generation, privately held, certified Women's Business Enterprise (WBE) in business for more than 50 years. Headquartered in Wisconsin, USA, and supported by a remote workforce across the US and in the UK, China, and Brazil.M&IW provides a portfolio of management services for meetings, events, incentives, conferences, and tradeshows. Those services include Event Management and Design, Event Sourcing, Attendee Registration and Reporting, Event Technology and Production, Creative Services, Event Marketing and Communications, Gifting and Engagement Strategies, Incentive and Recognition Solutions, Group Air Travel, On-Site Execution and Staffing, and Event Analytics. Our consulting and enterprise services include Technology Implementation and Administration, Meeting Policy, Process and Optimization, Third-party Governance, Executive Dashboards and Analytics, and Sustainability Best Practices and Tracking.GLOBAL HEADQUARTERS:10520 7 Mile Road, P.O. Box 65, Caledonia, WI 53108 | Phone +1 262-835-3553M&IW associates located throughout the US, UK, Latin America and Asia Pacific Regions
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