Nonstop Administration and Insurance Services, Inc.
Marketing Administrative Assistant - Fully Remote
Nonstop Administration and Insurance Services, Inc., New York, New York, United States,
Job Type
Full-time
Description
Who We Are:
Nonstop Administration and Insurance Services, Inc. is a fast-growing health insurance organization with a firm belief that everyone should have access to high-quality, affordable healthcare. To achieve this goal, we offer an employer-sponsored group health insurance solution called Nonstop Health ®
What Nonstop is Looking For:
We are seeking an experienced Marketing Administrative Assistant to report directly to the Sales & Marketing Operations Director and support our dynamic Marketing team. If you're a highly organized professional with a proactive mindset, a passion for helping others, and a strong ability to meet deadlines, this role could be a perfect fit. Successful candidates will have a proven track record in Marketing and/or experience providing high-level support to executives and managers. Join us and be a key part of our team's success!
Requirements
Primary Responsibilities:
Manages the day-to-day production processes needed to order event materials, swag, and collateral for events and gifts. Follows the budget direction from the Sales & Marketing Operations Director for event and team needs.Oversees the gifting programs including Sales & Marketing team gifts for anniversaries, thank you gifts from Senior Leadership, Broker Post-sale gifting program, company gifting program, and end-of-year gifts to partners, brokers, and clients.Purchases and sends e-gift cards for Marketing tactics for drawings and rafflesSupports the Senior Marketing Specialist with Nonstop Heritage Month activities and events and purchasing needsCollects research and data relevant to Nonstop for Marketing and Sales teamsCreates lists and reports used to qualify single organizations, assist in the vetting process for partnerships, and provide analytics to marketing and sales team members for eventsUpdates contact and account information in CRM for all qualified organizations to expand Nonstop's content marketing contact listSupports other data entry needs as directed by the Sales & Marketing Operations DirectorSupports Cheif Growth Office (CGO) and other senior leadership with travel bookings (hotels, flights, Lyfts and restaurant reservations)Supports the Event Manager by managing and tracking travel cancellations for eventsSupports the Community Engagement team with the Lead Administration processCreates agendas and takes notes for team meetingsSupports the CGO with executive administrative duties as assignedRequired Skills, Experience, and Education:
Customer support experience2 to 3 years experience in a Marketing, Administrative, or Executive Assistant roleMinimum 1-year experience working in a remote environmentProficient experience with MacBooks and working in a Google environment (docs, slides, sheets, drives, etc)High-Speed internet connection with reliable service is requiredDynamic problem solver and highly motivatedStrong attention to detail skillsAbility to track and manage multiple projects simultaneouslyAbility to manage corporate credit card purchasesShow discretion and maintain confidentiality of sensitive informationHigh School diploma or equivalent GED is requiredA dedicated workspace free from distractions is requiredExperience using tools such as Hubspot, Salesforce, Teamwork, AirtablePerks and Compensation:
Full-time/Hourly/Non-Exempt position.$28.85 per HourFully remote position/ Work From Home (WFH)The schedule is 8:30 a.m. to 5:00 p.m. PST / Monday - Friday401(k) plan participation with employer-matched contributions.Internet Reimbursement.Full medical, dental, and vision benefits with 100% employer-paid premiums.Physical Requirements:
Prolonged periods sitting at a desk and working on a computer per dayRepetitive use of fingers, hands, elbows, and arms including typing, reaching, grasping, and writingAbility to lift, carry, push, pull, and carry 5-30 pounds occasionallyHearing and speaking ability sufficient to carry on a conversation with another individual (or groups of individuals) in person and over the telephone.Visual ability is sufficient to read and produce printed material and information displayed on a computer screen.
Nonstop provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
Salary Description
$28.85 per hour
Full-time
Description
Who We Are:
Nonstop Administration and Insurance Services, Inc. is a fast-growing health insurance organization with a firm belief that everyone should have access to high-quality, affordable healthcare. To achieve this goal, we offer an employer-sponsored group health insurance solution called Nonstop Health ®
What Nonstop is Looking For:
We are seeking an experienced Marketing Administrative Assistant to report directly to the Sales & Marketing Operations Director and support our dynamic Marketing team. If you're a highly organized professional with a proactive mindset, a passion for helping others, and a strong ability to meet deadlines, this role could be a perfect fit. Successful candidates will have a proven track record in Marketing and/or experience providing high-level support to executives and managers. Join us and be a key part of our team's success!
Requirements
Primary Responsibilities:
Manages the day-to-day production processes needed to order event materials, swag, and collateral for events and gifts. Follows the budget direction from the Sales & Marketing Operations Director for event and team needs.Oversees the gifting programs including Sales & Marketing team gifts for anniversaries, thank you gifts from Senior Leadership, Broker Post-sale gifting program, company gifting program, and end-of-year gifts to partners, brokers, and clients.Purchases and sends e-gift cards for Marketing tactics for drawings and rafflesSupports the Senior Marketing Specialist with Nonstop Heritage Month activities and events and purchasing needsCollects research and data relevant to Nonstop for Marketing and Sales teamsCreates lists and reports used to qualify single organizations, assist in the vetting process for partnerships, and provide analytics to marketing and sales team members for eventsUpdates contact and account information in CRM for all qualified organizations to expand Nonstop's content marketing contact listSupports other data entry needs as directed by the Sales & Marketing Operations DirectorSupports Cheif Growth Office (CGO) and other senior leadership with travel bookings (hotels, flights, Lyfts and restaurant reservations)Supports the Event Manager by managing and tracking travel cancellations for eventsSupports the Community Engagement team with the Lead Administration processCreates agendas and takes notes for team meetingsSupports the CGO with executive administrative duties as assignedRequired Skills, Experience, and Education:
Customer support experience2 to 3 years experience in a Marketing, Administrative, or Executive Assistant roleMinimum 1-year experience working in a remote environmentProficient experience with MacBooks and working in a Google environment (docs, slides, sheets, drives, etc)High-Speed internet connection with reliable service is requiredDynamic problem solver and highly motivatedStrong attention to detail skillsAbility to track and manage multiple projects simultaneouslyAbility to manage corporate credit card purchasesShow discretion and maintain confidentiality of sensitive informationHigh School diploma or equivalent GED is requiredA dedicated workspace free from distractions is requiredExperience using tools such as Hubspot, Salesforce, Teamwork, AirtablePerks and Compensation:
Full-time/Hourly/Non-Exempt position.$28.85 per HourFully remote position/ Work From Home (WFH)The schedule is 8:30 a.m. to 5:00 p.m. PST / Monday - Friday401(k) plan participation with employer-matched contributions.Internet Reimbursement.Full medical, dental, and vision benefits with 100% employer-paid premiums.Physical Requirements:
Prolonged periods sitting at a desk and working on a computer per dayRepetitive use of fingers, hands, elbows, and arms including typing, reaching, grasping, and writingAbility to lift, carry, push, pull, and carry 5-30 pounds occasionallyHearing and speaking ability sufficient to carry on a conversation with another individual (or groups of individuals) in person and over the telephone.Visual ability is sufficient to read and produce printed material and information displayed on a computer screen.
Nonstop provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
Salary Description
$28.85 per hour