Association of National Advertisers
Senior Director, Brand & Media
Association of National Advertisers, Missoula, Montana, us, 59812
The Biomimicry Institute is a fully remote organization. However, preferred candidates are from the states of Montana, New York, Ohio, Pennsylvania, Virginia, and West Virginia. This position is a part time (.5 FTE), 20 hour per week position.
Please double check you have the right level of experience and qualifications by reading the full overview of this opportunity below.Applicants from states with salary band posting requirements: Salary is determined based on internal equity; internal salary ranges; market data/ranges; applicant’s skills; prior relevant experience; degrees or certifications, etc. The hourly rate for this position ranges from $24 - $28/hr.We encourage people of all backgrounds and experiences to apply. Even if you don’t think you are a perfect fit, apply anyway - you might have qualifications we haven’t even thought of yet.Job PurposeThe role of the Finance + Admin Assistant is an integral part of the Business Office responsible for assisting with bookkeeping and other financial administrative duties. The Finance + Admin Assistant supports the Director of Finance and Administration in basic bookkeeping duties including but not limited to accounts receivable, accounts payable, payroll benefits record keeping, data entry, and special projects as assigned.Finance Tasks:Data Entry:
Input financial data into accounting software and maintain accurate records. Maintain staff credit card software and receipt filing. Enter customer payments and deposits.Invoice Processing:
Prepare, review, and process invoices for customer payment.Expense Reports:
Responsible for invoice entry and payments. Compile and review employee expense reports for reimbursement and credit card reports.Grant Reports:
Assist in the preparation and compilation of grant financial reports.HR and Financial Reporting:
Assist in the preparation of financial reports and statements; assist with compliance reporting and reconciliation for state and federal payroll agencies.HR Benefits and Tasks:Assists the HR Generalist with benefits administration and other administrative needs.Administrative Tasks:Scheduling:
Coordinate and schedule meetings, and travel arrangements for organizational retreats and events as needed.Project Management and Correspondence:
Manages the organization’s virtual phone and calendar system; assists in the setup of Asana project management system for the full administrative department.Record Keeping:
Maintain and organize company records, both physical and digital. Assists in the management of the organization’s virtual filing system.Technical Support:
Serve as point of contact for any software platforms or subscriptions used by the Institute. Maintain an up-to-date computer, IT inventory and asset ID list.Customer Service:
Provide support to partners, addressing inquiries and directing them to the appropriate personnel; assist with contractor management, including the tracking and filing of contractor paperwork.QUALIFICATIONSEducation and Experience:
Employee should have a bachelor’s degree or an associate's degree in accounting with a minimum of 2-3 years’ expertise preferably in non-profit accounting. Highest regard for confidentiality and exemplary ethical standards is necessary, as well as the ability to manage multiple tasks and projects under the pressure of deadlines while constantly adhering to internal control procedures and guidelines. QuickBooks, G-Suite, Microsoft Office Suite and proficiency with Excel required. Specific knowledge of biomimicry is encouraged; new hires without this experience will be asked to complete training (e.g. fundamentals course) in biomimicry. Proven commitment to diversity, equity, and inclusion.Skills/Abilities:
Highly developed business math skills. Knowledge of administrative and clerical procedures such as word processing, file and record management. Strong aptitude for using the digital tools the Biomimicry Institute uses—with little to no assistance, and willing to try out new technologies and work tools. Virtual meeting software includes Asana, Box, Slack, and Zoom. Confident, energetic, and dedicated to the mission of the Biomimicry Institute. A successful track record in setting priorities; keen analytic, organization and problem solving skills which support and enable sound decision making. Keeps track of responsibilities and meets deadlines and goals. Adaptable—manages a constantly changing remote work environment; learns to collaborate with geographically dispersed new team members. Clear, direct, and succinct writer. Self-sufficient—takes the initiative and completes work without undue supervision. Strong communication and relationship building skills. Ensures every team member is given a chance to speak. Demonstrates the ability to understand others’ thoughts and feelings (social sensitivity). Respectfully engages in disagreements. Keeps team members informed/updated. Is a good active listener who understands what’s being asked of them and the priorities of various tasks.Physical Requirements:The physical demands described here are representative of that which an employee encounters while performing the essential functions of this job. Reasonable accommodation can be made to enable individuals with disabilities to perform the essential functions. Activities that occur constantly are communicating effectively with others to exchange information; assessing the accuracy, neatness and thoroughness of the work; repeating motions efficiently that may include the wrists, hands and/or fingers; remaining in a stationary position, often standing or sitting for prolonged periods. Activities that occur occasionally are moving about to accomplish tasks or moving from one worksite to another; adjusting or moving objects less than 50 pounds in all directions.Work Environment (Remote):The work environment described here is representative of that which an employee encounters while performing the essential functions of this job. Reasonable accommodation can be made to enable individuals with disabilities to perform the essential functions. Duties are performed in a home workspace. Employees are expected to maintain their home workspace in a safe manner, free from safety hazards. No travel is required at this time.This is not necessarily an exhaustive or all-inclusive list of responsibilities, skills, duties, requirements, efforts, functions, or working conditions associated with the job. This job description is not a contract of employment, or a promise or guarantee of any specific terms or conditions of employment. The Biomimicry Institute may add to, modify, or delete any aspect of this job (or the position itself) at any time as it deems advisable.
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Please double check you have the right level of experience and qualifications by reading the full overview of this opportunity below.Applicants from states with salary band posting requirements: Salary is determined based on internal equity; internal salary ranges; market data/ranges; applicant’s skills; prior relevant experience; degrees or certifications, etc. The hourly rate for this position ranges from $24 - $28/hr.We encourage people of all backgrounds and experiences to apply. Even if you don’t think you are a perfect fit, apply anyway - you might have qualifications we haven’t even thought of yet.Job PurposeThe role of the Finance + Admin Assistant is an integral part of the Business Office responsible for assisting with bookkeeping and other financial administrative duties. The Finance + Admin Assistant supports the Director of Finance and Administration in basic bookkeeping duties including but not limited to accounts receivable, accounts payable, payroll benefits record keeping, data entry, and special projects as assigned.Finance Tasks:Data Entry:
Input financial data into accounting software and maintain accurate records. Maintain staff credit card software and receipt filing. Enter customer payments and deposits.Invoice Processing:
Prepare, review, and process invoices for customer payment.Expense Reports:
Responsible for invoice entry and payments. Compile and review employee expense reports for reimbursement and credit card reports.Grant Reports:
Assist in the preparation and compilation of grant financial reports.HR and Financial Reporting:
Assist in the preparation of financial reports and statements; assist with compliance reporting and reconciliation for state and federal payroll agencies.HR Benefits and Tasks:Assists the HR Generalist with benefits administration and other administrative needs.Administrative Tasks:Scheduling:
Coordinate and schedule meetings, and travel arrangements for organizational retreats and events as needed.Project Management and Correspondence:
Manages the organization’s virtual phone and calendar system; assists in the setup of Asana project management system for the full administrative department.Record Keeping:
Maintain and organize company records, both physical and digital. Assists in the management of the organization’s virtual filing system.Technical Support:
Serve as point of contact for any software platforms or subscriptions used by the Institute. Maintain an up-to-date computer, IT inventory and asset ID list.Customer Service:
Provide support to partners, addressing inquiries and directing them to the appropriate personnel; assist with contractor management, including the tracking and filing of contractor paperwork.QUALIFICATIONSEducation and Experience:
Employee should have a bachelor’s degree or an associate's degree in accounting with a minimum of 2-3 years’ expertise preferably in non-profit accounting. Highest regard for confidentiality and exemplary ethical standards is necessary, as well as the ability to manage multiple tasks and projects under the pressure of deadlines while constantly adhering to internal control procedures and guidelines. QuickBooks, G-Suite, Microsoft Office Suite and proficiency with Excel required. Specific knowledge of biomimicry is encouraged; new hires without this experience will be asked to complete training (e.g. fundamentals course) in biomimicry. Proven commitment to diversity, equity, and inclusion.Skills/Abilities:
Highly developed business math skills. Knowledge of administrative and clerical procedures such as word processing, file and record management. Strong aptitude for using the digital tools the Biomimicry Institute uses—with little to no assistance, and willing to try out new technologies and work tools. Virtual meeting software includes Asana, Box, Slack, and Zoom. Confident, energetic, and dedicated to the mission of the Biomimicry Institute. A successful track record in setting priorities; keen analytic, organization and problem solving skills which support and enable sound decision making. Keeps track of responsibilities and meets deadlines and goals. Adaptable—manages a constantly changing remote work environment; learns to collaborate with geographically dispersed new team members. Clear, direct, and succinct writer. Self-sufficient—takes the initiative and completes work without undue supervision. Strong communication and relationship building skills. Ensures every team member is given a chance to speak. Demonstrates the ability to understand others’ thoughts and feelings (social sensitivity). Respectfully engages in disagreements. Keeps team members informed/updated. Is a good active listener who understands what’s being asked of them and the priorities of various tasks.Physical Requirements:The physical demands described here are representative of that which an employee encounters while performing the essential functions of this job. Reasonable accommodation can be made to enable individuals with disabilities to perform the essential functions. Activities that occur constantly are communicating effectively with others to exchange information; assessing the accuracy, neatness and thoroughness of the work; repeating motions efficiently that may include the wrists, hands and/or fingers; remaining in a stationary position, often standing or sitting for prolonged periods. Activities that occur occasionally are moving about to accomplish tasks or moving from one worksite to another; adjusting or moving objects less than 50 pounds in all directions.Work Environment (Remote):The work environment described here is representative of that which an employee encounters while performing the essential functions of this job. Reasonable accommodation can be made to enable individuals with disabilities to perform the essential functions. Duties are performed in a home workspace. Employees are expected to maintain their home workspace in a safe manner, free from safety hazards. No travel is required at this time.This is not necessarily an exhaustive or all-inclusive list of responsibilities, skills, duties, requirements, efforts, functions, or working conditions associated with the job. This job description is not a contract of employment, or a promise or guarantee of any specific terms or conditions of employment. The Biomimicry Institute may add to, modify, or delete any aspect of this job (or the position itself) at any time as it deems advisable.
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