Tlingit & Haida
Grant Accountant - Finance - Juneau or Anchorage - Open Until Filled
Tlingit & Haida, Juneau, Alaska, United States, 99801
POSITION DESCRIPTIONGrant Accountant
INFORMATION
Type of Position: ExemptLocation of Work: Juneau, AKSalary Grade(s): 11-13Hours of Work: M-F, 8:00 am - 4:30 pmEmployment Category: Regular, Full-Time
PURPOSEAdminister and coordinate Tlingit & Haida's grant accounting and reporting, and general ledger accounting and reporting.
REPORTING RELATIONSHIPSReports To: Grant Accountant SupervisorSupervises: TBDLiaison To: Program Managers
ESSENTIAL FUNCTIONS• Prepare complex, detailed monthly, quarterly, and closeout financial reports for external funding agencies• Reconcile grant budget to actual expenditures and prepare, review and post necessary adjusting journal entries to ensure that grants are not overspent and are in compliance with reporting requirements• Reconcile subsidiary accounts to ensure proper accountability and reporting with outside agencies• Determine the nature and extent of discrepancies and non-compliance and propose corrective action• Review trial balance for correctness and compliance with external financial reporting requirements• Independently review and gain thorough understanding of funding agency financial reporting requirements• Communicate with and seek clarification of funding agency requirements when necessary and work with grant managers to ensure compliance• Document all communication as it relates to clarification of requirements• Review the general ledger at month end and prepare and post adjusting journal entries• Analyze complex financial data and assist in the preparation of comprehensive financial report for management• Advise manager and administrative staff on the financial status of programs and individual accounts as necessary• Meet monthly reporting deadlines and ensure accuracy and completeness of the general ledger• Communicate with Finance staff and program managers to coordinate the receipt of financial information necessary to ensure timely monthly closing of general ledger• Stay up to date on changes in the Uniform Guidance and ensure Tlingit & Haida is in compliance with requirements• Assist in preparation of audit work papers for annual external financial statement audit• Assist in preparation of financial statements and provide information for inclusion in the footnotes to the financial statements• Work with the auditors to clear audit exceptions• Prepare supplemental schedules and reconciliations on an as needed basis during audit• Meet audit deadlines to ensure the timely issuance of annual audited financial statements• Represent Finance department in the event of field audits by granting agencies• Assist program managers in answering financial questions regarding grants• May supervise clerical and technician level employees including but limited to hiring, monitoring, coaching, staff development, evaluations, dispute resolution, progressive discipline, and if necessary termination• Other duties as assigned
DECISION MAKING AUTHORITYSpending Authority: N/AOther Authority: N/A
NECESSARY SKILLS AND KNOWLEDGE• Knowledge of fund accounting• Working knowledge of 2 CFR Part 200• Strong interpersonal skills• Must be able to maintain confidentiality• Ability to use an integrated accounting software system, Microsoft applications, and electronic transmitting applications• Ability to handle multiple tasks and priorities in a constantly changing environment• Possess strong analytical, problem solving, and organizational skills• Possess excellent communication skills - verbal, written, and presentation• Possess accurate data entry and attention to detail skills• Ability to interpret, apply and explain laws, regulations and policies• Ability to identify discrepancies or inaccuracies in data and make corrections• Ability to be a team player
MINIMUM QUALIFICATIONS (education, experience, skills)• Bachelor's degree in Business Administration or Accounting• Three years of professional level experience as an Accountant• Two years' experience with an automated accounting system• Valid Driver's License
PREFERRED QUALIFICATIONS (education, experience, skills)• Two years of supervisory experience
UNUSUAL PHYSICAL REQUIREMENTS OR RESTRICTIONSThe majority of work is performed in a professional office setting and is generally sedentary, requiring routine walking, standing, bending, and carrying of items weighing less than 40 lbs. Travel on small aircraft or ferry may be required.
CONDITIONS OF HIRE:• All employment at Tlingit & Haida is "at will". This means that the employee or Tlingit & Haida may terminate employment at any time and for any reason. Unless specified in writing, no term of employment is expressed or implied for this position.• Tlingit & Haida is a no tolerance workplace. All regular employees may be required to pass a pre-employment and subsequent random drug and alcohol screening to be eligible for and maintain employment.• Tlingit & Haida requires a criminal background check be conducted on all employees. All employment offers are conditional until federal criminal background check results verify your eligibility to work for Tlingit & Haida.
INFORMATION
Type of Position: ExemptLocation of Work: Juneau, AKSalary Grade(s): 11-13Hours of Work: M-F, 8:00 am - 4:30 pmEmployment Category: Regular, Full-Time
PURPOSEAdminister and coordinate Tlingit & Haida's grant accounting and reporting, and general ledger accounting and reporting.
REPORTING RELATIONSHIPSReports To: Grant Accountant SupervisorSupervises: TBDLiaison To: Program Managers
ESSENTIAL FUNCTIONS• Prepare complex, detailed monthly, quarterly, and closeout financial reports for external funding agencies• Reconcile grant budget to actual expenditures and prepare, review and post necessary adjusting journal entries to ensure that grants are not overspent and are in compliance with reporting requirements• Reconcile subsidiary accounts to ensure proper accountability and reporting with outside agencies• Determine the nature and extent of discrepancies and non-compliance and propose corrective action• Review trial balance for correctness and compliance with external financial reporting requirements• Independently review and gain thorough understanding of funding agency financial reporting requirements• Communicate with and seek clarification of funding agency requirements when necessary and work with grant managers to ensure compliance• Document all communication as it relates to clarification of requirements• Review the general ledger at month end and prepare and post adjusting journal entries• Analyze complex financial data and assist in the preparation of comprehensive financial report for management• Advise manager and administrative staff on the financial status of programs and individual accounts as necessary• Meet monthly reporting deadlines and ensure accuracy and completeness of the general ledger• Communicate with Finance staff and program managers to coordinate the receipt of financial information necessary to ensure timely monthly closing of general ledger• Stay up to date on changes in the Uniform Guidance and ensure Tlingit & Haida is in compliance with requirements• Assist in preparation of audit work papers for annual external financial statement audit• Assist in preparation of financial statements and provide information for inclusion in the footnotes to the financial statements• Work with the auditors to clear audit exceptions• Prepare supplemental schedules and reconciliations on an as needed basis during audit• Meet audit deadlines to ensure the timely issuance of annual audited financial statements• Represent Finance department in the event of field audits by granting agencies• Assist program managers in answering financial questions regarding grants• May supervise clerical and technician level employees including but limited to hiring, monitoring, coaching, staff development, evaluations, dispute resolution, progressive discipline, and if necessary termination• Other duties as assigned
DECISION MAKING AUTHORITYSpending Authority: N/AOther Authority: N/A
NECESSARY SKILLS AND KNOWLEDGE• Knowledge of fund accounting• Working knowledge of 2 CFR Part 200• Strong interpersonal skills• Must be able to maintain confidentiality• Ability to use an integrated accounting software system, Microsoft applications, and electronic transmitting applications• Ability to handle multiple tasks and priorities in a constantly changing environment• Possess strong analytical, problem solving, and organizational skills• Possess excellent communication skills - verbal, written, and presentation• Possess accurate data entry and attention to detail skills• Ability to interpret, apply and explain laws, regulations and policies• Ability to identify discrepancies or inaccuracies in data and make corrections• Ability to be a team player
MINIMUM QUALIFICATIONS (education, experience, skills)• Bachelor's degree in Business Administration or Accounting• Three years of professional level experience as an Accountant• Two years' experience with an automated accounting system• Valid Driver's License
PREFERRED QUALIFICATIONS (education, experience, skills)• Two years of supervisory experience
UNUSUAL PHYSICAL REQUIREMENTS OR RESTRICTIONSThe majority of work is performed in a professional office setting and is generally sedentary, requiring routine walking, standing, bending, and carrying of items weighing less than 40 lbs. Travel on small aircraft or ferry may be required.
CONDITIONS OF HIRE:• All employment at Tlingit & Haida is "at will". This means that the employee or Tlingit & Haida may terminate employment at any time and for any reason. Unless specified in writing, no term of employment is expressed or implied for this position.• Tlingit & Haida is a no tolerance workplace. All regular employees may be required to pass a pre-employment and subsequent random drug and alcohol screening to be eligible for and maintain employment.• Tlingit & Haida requires a criminal background check be conducted on all employees. All employment offers are conditional until federal criminal background check results verify your eligibility to work for Tlingit & Haida.