Coordinator of Development Administration and Marketing and Communications

Description DEPARTMENT: Development POSITION TITLE: Coordinator of Development Administration and Marketing and Communications SUPERVIOSRS: Director of Development and Director of Marketing and Communications STATUS: Regular Full-time; Non-Exempt PAY: DOE ($31.00 - $36.00/hour) Job Summary The coordinator plays an integral role in the Northwest Division's Development Administration and Marketing and Communication efforts. The person in this position will provide support and project management for the Directors of Development Administration and Marketing and Communications to ensure the departments' success. The person manages the smooth operations of all development administration and marketing and communications initiatives, essential office procedures and assisting the Development Administration and Marketing and Communications Directors in a professional manner. This person will plan and implement marketing efforts, advisory network needs, donor stewardship activities, data maintenance, event support and project management tasks. This person will work effectively with divisional staff, corps officers, program directors, donors, allied professional groups, and vendors to make sure that all activities are executed accurately, in a timely manner and on budget. This person will collaborate with the development administration and donor relations teams as well as work independently building and leading systems and processes that serve as underpinnings of the two teams ESSENTIAL DUTIES AND RESPONSIBILITIES: Essential Duties and Responsibilities Manage development administration and marketing and communications project management tracking systems, communication schedules and logistics Steward development administration donors by providing membership services, answering general questions and managing annual broad-based donor efforts Support Development Administration Directors in their efforts to actively identify donor prospects and proactively reach out to potential supporters Monitor relationships with direct marketing vendors to ensure quality of service, deployment of communications plans and timely fulfillment Maintain analytics, strategy and creative aspects for all development administration and marketing and communication initiatives while keeping to deadlines Project manage all conferences, presentations and seminars including coordinating arrangements and logistics as well as serving as on-site support. Will involve evening and weekend commitments Manage development and marketing and communications budgets to ensure resources are used wisely and budget parameters are not exceeded Prepare monthly development administration and marketing and communications activity reports based on approved completed gift reports and provide reports at DHQ and THQ levels Review and post development administration gifts from Gift Management System to Portfolio System Monitor advertising and print billing process including billing accuracy Code and process invoices for payment Assist with pulling reports for donor relations and gift planning and analyzing donor lists. Create queries and reports as well as maintain organized and efficient electronic and paper files Create and optimize mass email communications / newsletters. Develop solutions for troubleshooting technical issues Crosstrain in duties of other development department personnel Answer and process incoming inquiries from internal and external sources Maintain inventory of development administration and marketing and communications materials - order as required and fulfill new requests Support marketing and communications content activities including managing content calendar, assisting with photo and video content requests, scheduling appointments and logistics, identifying clients and managing publ