Convention Industry Council - CIC
Events and Communications Manager
Convention Industry Council - CIC, Olney, Maryland, us, 20830
Reporting to the Director of Alumni Engagement in the Office of Advancement, the Events Manager designs, manages and produces Good Counsel’s fundraising and alumni events. These events enhance the Good Counsel brand, support and expand relationships, and raise philanthropic and sponsorship dollars. The Events and Communications Manager works closely with Chief Advancement Officer and members of the Advancement and Admissions Teams, and is a direct liaison with vendors, facilities, staff and volunteer committees whose combined efforts ensure the success of each event. The Events and Communications Manager develops and distributes core communications materials to promote events, prepares event briefings for leadership, manages regional travel and events, and manages the data integration process for the Advancement Team to include capturing event attendance and affiliations for alumni.
Have you got the right qualifications and skills for this job Find out below, and hit apply to be considered.RESPONSIBILITIES:Design, manage, and implement Good Counsel’s stewardship and fundraising events for alumni, parents and friends to include the Steve Dean Golf Tournament, Alumni Reunion Weekend, the SFX Dinner, the Grand Celebration, Grandparents Day, Cookies and Cocoa with Santa, Day of Giving, the Celebration of Scholarships, alumni legacy admission events, football donor cultivation events, and regional campaign and alumni events.Assist with the coordination of admissions and school-wide events to include Open House, Admitted Student event, Freshman Parent Reception, convocation, and commencement as needed.Implement strategy to evaluate events and include appropriate follow up from each event.Provide leadership in the planning and execution of the school’s events, including identifying event dates, locations, participants and formats.Create and oversee detailed timelines for each event, and develop briefings prior to each prospect visit or event to send to leadership, staff and key volunteers.Develop core communications for events and schedule and distribute all event invitations and communications.Coordinate invitation lists in collaboration with key faculty and staff members.Coordinate with volunteer planning committees on events, including the Grand Celebration Committee, and the Advancement Committee.Collaborate with the President, Principal, Chief Advancement Officer, Director of Alumni Engagement, and others to develop remarks, program content and performances for events.Collaborate with the Chief Marketing Officer and marketing team on event communication schedules, to write, create and distribute save-the-dates, invitations, signage, programs, and any necessary social media posts working closely with designers and printers to execute collateral.Field and manage all invitation responses and attendance lists for seating and, if necessary, ticketing.Manage and track metrics for event attendance, stewardship/moves management initiatives.Coordinate menus, décor, equipment and facility needs with caterer and vendors, on occasion in collaboration with volunteers and volunteer committees.Work closely with the Chief Marketing Officer and Chief Advancement Officer to create a consistent brand image and standard for entertaining at Good Counsel.Oversee expenses and guest lists of all events; maintain budgets in collaboration with Advancement office staff members.Communicate effectively with numerous in-house departments and staff members to facilities and request staff, equipment needs, delivery schedules, facility rentals, etc. for events.Communicate with high-level donors, board members, committee members, and other key volunteers with professionalism.QUALIFICATIONS:
Bachelor’s degreeEXPERIENCE:
3-5 years of experience as an event planner or similar experience in a professional setting with preference to prior experience in higher education or independent schoolSKILLS:Strong writing and organizational skills with diligent attention to detailDemonstrated ability to handle multiple tasks simultaneously and to plan and oversee projectsSkilled negotiator and problem solver, independent decision makerExperience producing creative eventsInitiative and the willingness to collaborate and cooperate with colleaguesExcellent interpersonal skillsFamiliarity with accounting and budgetingProficiency in MS Word, Excel, Adobe Suite, and Blackbaud NXT and Veracross knowledge a plusREQUIRED WORK HOURS:
Full time, 12 month, non-exemptFrequent event work to include occasional nights and weekends, possible travel for regional alumni events
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Have you got the right qualifications and skills for this job Find out below, and hit apply to be considered.RESPONSIBILITIES:Design, manage, and implement Good Counsel’s stewardship and fundraising events for alumni, parents and friends to include the Steve Dean Golf Tournament, Alumni Reunion Weekend, the SFX Dinner, the Grand Celebration, Grandparents Day, Cookies and Cocoa with Santa, Day of Giving, the Celebration of Scholarships, alumni legacy admission events, football donor cultivation events, and regional campaign and alumni events.Assist with the coordination of admissions and school-wide events to include Open House, Admitted Student event, Freshman Parent Reception, convocation, and commencement as needed.Implement strategy to evaluate events and include appropriate follow up from each event.Provide leadership in the planning and execution of the school’s events, including identifying event dates, locations, participants and formats.Create and oversee detailed timelines for each event, and develop briefings prior to each prospect visit or event to send to leadership, staff and key volunteers.Develop core communications for events and schedule and distribute all event invitations and communications.Coordinate invitation lists in collaboration with key faculty and staff members.Coordinate with volunteer planning committees on events, including the Grand Celebration Committee, and the Advancement Committee.Collaborate with the President, Principal, Chief Advancement Officer, Director of Alumni Engagement, and others to develop remarks, program content and performances for events.Collaborate with the Chief Marketing Officer and marketing team on event communication schedules, to write, create and distribute save-the-dates, invitations, signage, programs, and any necessary social media posts working closely with designers and printers to execute collateral.Field and manage all invitation responses and attendance lists for seating and, if necessary, ticketing.Manage and track metrics for event attendance, stewardship/moves management initiatives.Coordinate menus, décor, equipment and facility needs with caterer and vendors, on occasion in collaboration with volunteers and volunteer committees.Work closely with the Chief Marketing Officer and Chief Advancement Officer to create a consistent brand image and standard for entertaining at Good Counsel.Oversee expenses and guest lists of all events; maintain budgets in collaboration with Advancement office staff members.Communicate effectively with numerous in-house departments and staff members to facilities and request staff, equipment needs, delivery schedules, facility rentals, etc. for events.Communicate with high-level donors, board members, committee members, and other key volunteers with professionalism.QUALIFICATIONS:
Bachelor’s degreeEXPERIENCE:
3-5 years of experience as an event planner or similar experience in a professional setting with preference to prior experience in higher education or independent schoolSKILLS:Strong writing and organizational skills with diligent attention to detailDemonstrated ability to handle multiple tasks simultaneously and to plan and oversee projectsSkilled negotiator and problem solver, independent decision makerExperience producing creative eventsInitiative and the willingness to collaborate and cooperate with colleaguesExcellent interpersonal skillsFamiliarity with accounting and budgetingProficiency in MS Word, Excel, Adobe Suite, and Blackbaud NXT and Veracross knowledge a plusREQUIRED WORK HOURS:
Full time, 12 month, non-exemptFrequent event work to include occasional nights and weekends, possible travel for regional alumni events
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