Pima County, AZ
5754 - Administrative Specialist I (Library Administration)
Pima County, AZ, Tucson, AZ, United States
Salary: $20.10 - $27.14 Hourly
Location : Tucson, AZ
Job Type: Full Time
Job Number: 2024-01633
Department: County Free Library
Division: LIB PERSONNEL
Opening Date: 10/04/2024
Closing Date: 10/18/2024 11:59 PM Arizona
FLSA: Exempt
Position Description
Salary Grade: 6
Pay Range
Hiring Range: $20.10 - $23.62 Per Hour
Full Range: $20.10 - $27.14 Per Hour
Salary offers are based on the candidate's equivalent experience and internal equity with other employees within the same job classification.
In this position, you will provide general professional Administrative Services to Library Administration.
About the Department: The Pima County Public Library system has 27 libraries throughout Pima County.
Our Vision: Our Vision is an educated, connected community of readers, learners, doers, and dreamers.
Our Mission: We transform lives by educating, inspiring, and connecting people.
Our Values:
Education: We learn and teach every day.
Excellence: We exceed expectations.
Freedom: We defend the right to read and to know. We are free and open to all.
Diversity: We serve everyone. We find strength in celebrating our differences.
Innovation: We dream big. Anything is possible.
Community: We work with our community to improve lives.
Passion: We love what we do.
For more information about the Pima County Public Library, please visit our website at https://www.library.pima.gov
Equal Opportunity Employer / Americans with Disabilities Act Compliant / Drug-Free Workplace.
ADDITIONAL INFORMATION:
Applicants meeting minimum qualifications will be evaluated further based on their supplemental questionnaire responses. Applications will also be evaluated against some (or all) of the preferred qualifications listed above. Forty (40) hours per week is the standard calculation measurement for full-time experience; For less than forty (40) hours, the calculation of time is prorated accordingly. Top-scoring candidates will be offered an interview (date/time - TBD).
Duties/Responsibilities
As defined under the Americans with Disabilities Act, this classification may include any of the following tasks, knowledge, skills, and other characteristics. This list is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and tasks performed by incumbents of this class. Work assignments may vary depending on the department's need and will be communicated to the applicant or incumbent by the supervisor.
Minimum Qualifications
(1) A Bachelor's Degree from an accredited college or university with a major in public administration, business administration, management, or a closely related field as defined by the department head at the time of recruitment.
(Relevant experience and/or education from an accredited college or university may be substituted.)
OR:
(2) One year with Pima County as an Administrative Assistant III, Administrative Assistant Supervisor, or closely related professional administrative classification.
Qualifying education and experience must be clearly documented in the "Education" and "Work Experience" sections of the application. Do not substitute a resume for your application or write "see resume" on your application.
Preferred Qualifications: (Be specific in describing your experience in your application. Ensure the descriptions provided illustrate your competencies, specifically addressing the required and preferred qualifications.):
Selection Procedure:
Pima County Human Resources Department reserves the right to admit to the selection process only those candidates that meet the minimum/desired qualifications. All applications will be assessed based on an evaluation of the listed education and experience. Candidates meeting the minimum/desired qualifications may be further evaluated/scored against any advertised Preferred Qualifications. The hiring authority will interview and select the successful candidate from a referral list provided by Human Resources. Additional assessments/testing may be required as part of the selection process.
Supplemental Information
Licenses and Certificates: Valid driver license is required at time of application. Valid AZ driver license is required at time of appointment. The successful applicant will be subject to a 39-month DOT Motor Vehicle Record review to determine applicant's suitability to operate county vehicles in accordance with Pima County administrative procedures. Failure to obtain and maintain the required licenses and certifications shall be grounds for termination. Any offer of employment resulting from this recruitment is contingent upon Fleet Services' review and approval of the candidate's driving record.
Special Notice Items: The County requires pre-employment background checks. Successful candidates will receive a post-offer, pre-employment background screening to include verification of work history, education, and criminal conviction history. A prior criminal conviction will not automatically disqualify a candidate from employment with the County.
Physical/Sensory Requirements: Physical and sensory abilities will be determined by position.
EEO Information: Pima County Government is an Equal Employment Opportunity employer. We are committed to an inclusive and diverse workforce and will not discriminate in employment opportunities or practices on the basis of race, color, religion, national origin, age, disability, gender, sexual orientation, kinship, political interest, or any other characteristic protected by law.
Pima County provides access to high-quality, affordable healthcare for eligible employees and has an award-winning wellness program. Our plan is designed to ensure a high level of coverage and financial protection. Read more about our benefits program by
01
Indicate the number of years of experience using automated information systems to maintain and review databases.
02
Indicate the number of years of experience creating and maintaining Excel spreadsheets.
03
Indicate the number of years of experience researching workplace policies and procedures
04
Indicate the number of years of experience creating requisitions in Neogov
05
Indicate the number of years of experience reviewing payroll records to ensure accuracy and to identify errors for correction
06
Indicate the number of years of working experience offering customer service
Required Question
Location : Tucson, AZ
Job Type: Full Time
Job Number: 2024-01633
Department: County Free Library
Division: LIB PERSONNEL
Opening Date: 10/04/2024
Closing Date: 10/18/2024 11:59 PM Arizona
FLSA: Exempt
Position Description
Salary Grade: 6
Pay Range
Hiring Range: $20.10 - $23.62 Per Hour
Full Range: $20.10 - $27.14 Per Hour
Salary offers are based on the candidate's equivalent experience and internal equity with other employees within the same job classification.
In this position, you will provide general professional Administrative Services to Library Administration.
About the Department: The Pima County Public Library system has 27 libraries throughout Pima County.
Our Vision: Our Vision is an educated, connected community of readers, learners, doers, and dreamers.
Our Mission: We transform lives by educating, inspiring, and connecting people.
Our Values:
Education: We learn and teach every day.
Excellence: We exceed expectations.
Freedom: We defend the right to read and to know. We are free and open to all.
Diversity: We serve everyone. We find strength in celebrating our differences.
Innovation: We dream big. Anything is possible.
Community: We work with our community to improve lives.
Passion: We love what we do.
For more information about the Pima County Public Library, please visit our website at https://www.library.pima.gov
Equal Opportunity Employer / Americans with Disabilities Act Compliant / Drug-Free Workplace.
ADDITIONAL INFORMATION:
Applicants meeting minimum qualifications will be evaluated further based on their supplemental questionnaire responses. Applications will also be evaluated against some (or all) of the preferred qualifications listed above. Forty (40) hours per week is the standard calculation measurement for full-time experience; For less than forty (40) hours, the calculation of time is prorated accordingly. Top-scoring candidates will be offered an interview (date/time - TBD).
Duties/Responsibilities
As defined under the Americans with Disabilities Act, this classification may include any of the following tasks, knowledge, skills, and other characteristics. This list is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and tasks performed by incumbents of this class. Work assignments may vary depending on the department's need and will be communicated to the applicant or incumbent by the supervisor.
- Coordinates unit activity with other departmental sections/divisions and other County departments or outside agencies directly or through assigned staff, and acts as an internal departmental coordinator for support activities such as personnel, purchasing, payroll, or program specific functions;
- Responds to public and staff inquiries and provides information or resolves problems which require explanation or application of departmental or program rules and policies, or refers questions to appropriate staff;
- Represents unit/department on various committees and working groups and may be granted authority to commit unit/department support to issues;
- Coordinates, schedules and organizes unit, program, or departmental calendars and meetings;
- Leads and participates in the preparation and processing of accounting documentation such as requisitions, purchase orders, claims and fund transfers;
- Creates, maintains, and/or directs the maintenance of specialized databases including inputting and retrieving data and producing complex computer-based reports;
- Coordinates and monitors standard departmental Intergovernmental Agreements (IGA), contracts, and other obligatory agreements with affected agencies, contractors and service providers;
- Researches, compiles and performs initial analysis of information, and prepares routine, recurring and special reports, correspondence, memoranda, personnel forms, operations manuals and other documents for supervisory review and approval;
- Compiles and summarizes statistical and operational data, and prepares periodic and special reports;
- Compiles information utilized in unit budget preparation, monitors miscellaneous expenditures, and reports to supervisor on program budget activities;
- Conducts and documents confidential or sensitive inquiries for management and maintains appropriate security and confidentiality of information encountered or created;
- Establishes and maintains specialized reference files and reference materials.
Minimum Qualifications
(1) A Bachelor's Degree from an accredited college or university with a major in public administration, business administration, management, or a closely related field as defined by the department head at the time of recruitment.
(Relevant experience and/or education from an accredited college or university may be substituted.)
OR:
(2) One year with Pima County as an Administrative Assistant III, Administrative Assistant Supervisor, or closely related professional administrative classification.
Qualifying education and experience must be clearly documented in the "Education" and "Work Experience" sections of the application. Do not substitute a resume for your application or write "see resume" on your application.
Preferred Qualifications: (Be specific in describing your experience in your application. Ensure the descriptions provided illustrate your competencies, specifically addressing the required and preferred qualifications.):
- Strong written and verbal communication skills in English.
- Working experience offering customer service.
- Strong office management and organizational skills.
- Excellent working experience using Microsoft Office Excel.
- Experience in recruitment, employee relations, payroll, and/or HR policy.
- Experience and knowledge of US Equal Employment Opportunity Commission federal laws.
- Experience with HRIS (Human Resources Information Systems) such as Workday and other HR-related software.
- Experience in record-keeping and creating personnel-related documentation.
- Working experience handling confidential information.
- Experience with career development and performance appraisal processes.
Selection Procedure:
Pima County Human Resources Department reserves the right to admit to the selection process only those candidates that meet the minimum/desired qualifications. All applications will be assessed based on an evaluation of the listed education and experience. Candidates meeting the minimum/desired qualifications may be further evaluated/scored against any advertised Preferred Qualifications. The hiring authority will interview and select the successful candidate from a referral list provided by Human Resources. Additional assessments/testing may be required as part of the selection process.
Supplemental Information
Licenses and Certificates: Valid driver license is required at time of application. Valid AZ driver license is required at time of appointment. The successful applicant will be subject to a 39-month DOT Motor Vehicle Record review to determine applicant's suitability to operate county vehicles in accordance with Pima County administrative procedures. Failure to obtain and maintain the required licenses and certifications shall be grounds for termination. Any offer of employment resulting from this recruitment is contingent upon Fleet Services' review and approval of the candidate's driving record.
Special Notice Items: The County requires pre-employment background checks. Successful candidates will receive a post-offer, pre-employment background screening to include verification of work history, education, and criminal conviction history. A prior criminal conviction will not automatically disqualify a candidate from employment with the County.
Physical/Sensory Requirements: Physical and sensory abilities will be determined by position.
EEO Information: Pima County Government is an Equal Employment Opportunity employer. We are committed to an inclusive and diverse workforce and will not discriminate in employment opportunities or practices on the basis of race, color, religion, national origin, age, disability, gender, sexual orientation, kinship, political interest, or any other characteristic protected by law.
Pima County provides access to high-quality, affordable healthcare for eligible employees and has an award-winning wellness program. Our plan is designed to ensure a high level of coverage and financial protection. Read more about our benefits program by
01
Indicate the number of years of experience using automated information systems to maintain and review databases.
- none / 0 experience
- less than 1 year
- 1 year to < 2 years
- 2 years to < 4 years
- 4+ years
02
Indicate the number of years of experience creating and maintaining Excel spreadsheets.
- none / 0 experience
- less than 1 year
- 1 year to < 2 years
- 2 years to < 4 years
- 4+ years
03
Indicate the number of years of experience researching workplace policies and procedures
- none / 0 experience
- less than 1 year
- 1 year to < 2 years
- 2 years to < 4 years
- 4+ years
04
Indicate the number of years of experience creating requisitions in Neogov
- none / 0 experience
- less than 1 year
- 1 year to < 2 years
- 2 years to < 4 years
- 4+ years
05
Indicate the number of years of experience reviewing payroll records to ensure accuracy and to identify errors for correction
- none / 0 experience
- less than 1 year
- 1 year to < 2 years
- 2 years to < 4 years
- 4+ years
06
Indicate the number of years of working experience offering customer service
- none / 0 experience
- less than 1 year
- 1 year to < 2 years
- 2 years to < 4 years
- 4+ years
Required Question