Stanford University
Administrative & Media Assistant
Stanford University, Palo Alto, California, United States, 94306
SCHOOL/UNIT DESCRIPTION:
Find out more about this role by reading the information below, then apply to be considered.Stanford University’s Center on Democracy, Development, and the Rule of Law (CDDRL) is part of the Freeman Spogli Institute for International Studies (FSI), and engages in research, training, and policy outreach. Its faculty produces books, articles, lectures, interviews, and policy papers; the Center organizes seminars, lectures, and other events aimed at academic audiences, the domestic and international policy communities, and the broader public. Founded in 2002, CDDRL focuses on comparative economic, political, and social development, and in the building of democratic, rules-based institutions around the world.POSITION SUMMARY:CDDRL is seeking a 50% FTE administrative professional to join our team. This is a great opportunity for someone interested in providing administrative support to a high-profile visiting lecturer working in the human rights and climate justice space. The ideal candidate has a background in communication, administrative experience and is interested in being a part of a great team. This role requires a high level of professionalism, productivity, accuracy, and organization. They should also be comfortable working independently with limited supervision. Interested candidates should submit a cover letter, explaining their qualifications and interest, along with their resume and application. This is a 50% FTE benefits-eligible position with a fixed-term end date of 6/30/2025, which may be renewed based on programmatic need and funding availability.CORE DUTIES:Respond to inquiries and determine and take appropriate action as required. Serve as a resource regarding a defined set of policies and procedures.Perform duties associated with scheduling, organizing, and operating conferences, seminars, and events, including recommending vendors for services, overseeing the production and distribution of materials, coordinating logistics, and serving as liaison with internal and external vendors.Draft and/or generate routine communications; coordinate production (formatting, copying, etc.) and dissemination of documents, such as presentations, course handouts, grant proposals, conference and seminar materials, reports, brochures, and displays.Plan and schedule calendar(s) based on consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies.Process and monitor routine financial transactions, which may include researching and resolving discrepancies.Maintain office supplies and equipment; obtain vendor quotations, as needed. Coordinate office moves.May serve as the point of contact for general maintenance, health and safety, and other facility concerns within the unit(s); report any incidents or potential safety problems to appropriate representatives. Track completion of required training.Maintain approved content on websites.May perform human resources transactional support, e.g. time cards, I9s, and/or faculty affairs support.May guide and train student and/or contingent workers including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, and reviewing work for quality and timeliness.The position will be based on-site at the Stanford campus and may be considered for a hybrid work schedule (partially onsite and offsite), subject to operational need.Applicants must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment VISA.MINIMUM REQUIREMENTS:Education & Experience:High school diploma and three years of administrative experience, or combination of education and relevant experience.Knowledge, Skills and Abilities:Proficient computer skills and demonstrated experience with office software and email applications.Demonstrated success in following through and completing routine tasks.Strong organizational skills and attention to detail.Strong verbal and written communication skills.Excellent customer service and interpersonal skills.Ability to prioritize and multi-task.PHYSICAL REQUIREMENTS:Constantly perform desk-based computer tasks.Frequently sitting.Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds.Rarely twist/bend/stoop/squat, kneel/crawl.WORK STANDARDS:Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University’s Administrative Guide, http://adminguide.stanford.edu .The expected pay range for this position is $27.40 to $37.02 per hour.Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on a wide range of factors that are unique to each candidate including but not limited to geographic location, knowledge, skills and abilities, relevant education, depth and breadth of experience, performance; as well as other business and organization needs such as (but not limited to) the scope and responsibilities of the position, the minimum qualifications, departmental budget availability, and market and internal equity across the unit, department and reporting relationships.At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (https://cardinalatwork.stanford.edu/benefits-rewards ) provides detailed information on Stanford’s extensive range of benefits and rewards offered to employees.
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Find out more about this role by reading the information below, then apply to be considered.Stanford University’s Center on Democracy, Development, and the Rule of Law (CDDRL) is part of the Freeman Spogli Institute for International Studies (FSI), and engages in research, training, and policy outreach. Its faculty produces books, articles, lectures, interviews, and policy papers; the Center organizes seminars, lectures, and other events aimed at academic audiences, the domestic and international policy communities, and the broader public. Founded in 2002, CDDRL focuses on comparative economic, political, and social development, and in the building of democratic, rules-based institutions around the world.POSITION SUMMARY:CDDRL is seeking a 50% FTE administrative professional to join our team. This is a great opportunity for someone interested in providing administrative support to a high-profile visiting lecturer working in the human rights and climate justice space. The ideal candidate has a background in communication, administrative experience and is interested in being a part of a great team. This role requires a high level of professionalism, productivity, accuracy, and organization. They should also be comfortable working independently with limited supervision. Interested candidates should submit a cover letter, explaining their qualifications and interest, along with their resume and application. This is a 50% FTE benefits-eligible position with a fixed-term end date of 6/30/2025, which may be renewed based on programmatic need and funding availability.CORE DUTIES:Respond to inquiries and determine and take appropriate action as required. Serve as a resource regarding a defined set of policies and procedures.Perform duties associated with scheduling, organizing, and operating conferences, seminars, and events, including recommending vendors for services, overseeing the production and distribution of materials, coordinating logistics, and serving as liaison with internal and external vendors.Draft and/or generate routine communications; coordinate production (formatting, copying, etc.) and dissemination of documents, such as presentations, course handouts, grant proposals, conference and seminar materials, reports, brochures, and displays.Plan and schedule calendar(s) based on consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies.Process and monitor routine financial transactions, which may include researching and resolving discrepancies.Maintain office supplies and equipment; obtain vendor quotations, as needed. Coordinate office moves.May serve as the point of contact for general maintenance, health and safety, and other facility concerns within the unit(s); report any incidents or potential safety problems to appropriate representatives. Track completion of required training.Maintain approved content on websites.May perform human resources transactional support, e.g. time cards, I9s, and/or faculty affairs support.May guide and train student and/or contingent workers including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, and reviewing work for quality and timeliness.The position will be based on-site at the Stanford campus and may be considered for a hybrid work schedule (partially onsite and offsite), subject to operational need.Applicants must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment VISA.MINIMUM REQUIREMENTS:Education & Experience:High school diploma and three years of administrative experience, or combination of education and relevant experience.Knowledge, Skills and Abilities:Proficient computer skills and demonstrated experience with office software and email applications.Demonstrated success in following through and completing routine tasks.Strong organizational skills and attention to detail.Strong verbal and written communication skills.Excellent customer service and interpersonal skills.Ability to prioritize and multi-task.PHYSICAL REQUIREMENTS:Constantly perform desk-based computer tasks.Frequently sitting.Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds.Rarely twist/bend/stoop/squat, kneel/crawl.WORK STANDARDS:Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University’s Administrative Guide, http://adminguide.stanford.edu .The expected pay range for this position is $27.40 to $37.02 per hour.Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on a wide range of factors that are unique to each candidate including but not limited to geographic location, knowledge, skills and abilities, relevant education, depth and breadth of experience, performance; as well as other business and organization needs such as (but not limited to) the scope and responsibilities of the position, the minimum qualifications, departmental budget availability, and market and internal equity across the unit, department and reporting relationships.At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (https://cardinalatwork.stanford.edu/benefits-rewards ) provides detailed information on Stanford’s extensive range of benefits and rewards offered to employees.
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