Executive Assistant

KOAT-TV the Hearst Television owned, ABC affiliate in Albuquerque, NM, has an opening for an Executive Assistant.  This position provides critical support to the President/General Manager of KOAT-TV 7 by performing confidential assignments, coordinating daily operations of the department, and handling administrative duties.  The position also serves as the bridge of communication between the station President/General Manager, internal departments, and the community.  Demonstrating leadership to maintain credibility, trust, and support with senior management and staff. 

Responsibilities:

• Serves as liaison in establishing and maintaining working relationships both internally and externally, including industry-related boards and professional organizations; exercises confidentially, resourcefulness, and creativity in responding to internal and external inquiries.  
• Maintains Outlook Calendar and coordinates meetings with the excellent organization of the administrative office.  
• Answers incoming calls; takes messages as needed; refers callers to other internal departments, if appropriate.  Addresses viewer concerns and problem-solves when needed.  
• Works with our corporate HR team to generate employee contracts.
• Handles administrative and business office correspondence; routes items to other appropriate persons as needed; independently responds to correspondence as appropriate.  
• Learn various systems to pull daily, weekly, and monthly reports.  Depending on the data collected more specific and specialized reports may need to be pulled as well.  
• Oversees and coordinates logistics for key KOAT initiatives and community partnerships.
• Maintains current list of contacts.  Maintains current and historical confidential business files (hard copy and electronic).  
• Works with others on the FCC Public File and necessary reports.  
• Makes travel and accommodation arrangements; prepares expense reports for reimbursement.  
• Completes projects and a variety of special assignments by establishing objectives; determining priorities, managing time, gaining the cooperation of others, monitoring progress; problem-solving, and making adjustments to plans.  
• Coordinates all station meetings for equipment needs, staff notification, and setup.  
• Completes other duties as assigned by the President/General Manager.  
• In-person attendance is required.  

Qualifications:

• Possess excellent interpersonal and communication skills.
• Demonstrate accuracy and attention to detail, which are critical competencies.
• Have organizational aptitude and expertise coupled with dedication.
• Possess strong grammar and writing skills.
• Work effectively and confidentially with a variety of people in a diverse workforce.
• Be adaptable to changing work requirements.
• Be able to multi-task.
• Possess a high degree of professional integrity.
• Demonstrate a strong client service orientation.
• Prioritize conflicting needs, handle matters expeditiously, and proactively, and follow through on projects to successful completion, often with tight deadlines.
• Be proficient with software applications such as Outlook, Word, Excel, and PowerPoint.
• Be eager to learn the broadcasting industry, prepare reports, and evaluate data. 
• Be a positive, enthusiastic contributor.  

Experience:

• At least three years of experience providing support to C-level executive or senior officers or equivalent combination of related education and experience including military experience.  
• Demonstrated ability to professionally handle confidential and sensitive issues; proficient administrative skills to support executive-level management.