Manager, Procurement and Contracts Division (Promotional)

IntroductionYOU MUST BE AN ALAMEDA COUNTY EMPLOYEE TO APPLYTHIS IS A NEW PROMOTIONAL ASSEMBLED EXAMINATION. The eligible list resulting from this examination will cancel any existing list and may last approximately one year but can be extended. Qualified applicants must be current county employees and have completed, by the last day for filing, the equivalent of six months of continuous service following a regular appointment in the Alameda County classified service. A regular appointment does not include provisional, TAP (Temporary Assignment Pool), or STEP-UP appointments.Applications must be in the possession of the Human Resource Services Department by 5:00 p.m. on the Last Day for Filing. Applications will only be accepted on-line.DESCRIPTIONTHE AGENCY Alameda County General Services Agency (GSA) delivers a host of logistical support services to County agencies and partners from maintenance of facilities and County fleet to energy and environmental management services, capital project management, procurement services, and clean commute and recycling programs. The GSA Community strives not only to provide these services but to also facilitate collaborative and innovative approaches in its efforts. While the GSA Community largely focuses on support services for Alameda County departments and other public agencies, the work has a direct impact on the communities. GSA builds structures such as libraries and youth centers that transform communities, provides opportunities for local businesses, and works towards ensuring that County work practices minimize negative impacts to the environment. GSA employees take great pride in their work and strive to provide the highest-quality service.For more information about the agency, please visit: County of Alameda, General Services Agency.THE POSITION Under general direction of the Procurement Administrator, plans, organizes, and directs the work of the Procurement and Contracts Division; manages purchases as required in complex and difficult commodity areas; and performs related work as required.For more detailed information about the classification, please visit: Manager, Procurement and Contracts Division (#0179).MINIMUM QUALIFICATIONSEITHER I: Experience: The equivalent of two (2) years of full-time experience in the classification of Business Analyst, Assistant Business Analyst, Procurement and Contracts Supervisor or equivalent or higher-level classification performing professional-level procurement and supervisory related duties.OR II: Experience: The equivalent of eight (8) years of full-time increasingly responsible professional purchasing experience, two (2) years of which must have been in a supervisory capacity supervising staff engaged in procurement duties. Substitution: A bachelor's degree from an accredited college or university with major coursework in public or business administration, accounting, finance, marketing, economics, material or supply, chain management or a closely related field may be substituted for four (4) years of the required purchasing experience in pattern II above. Completion of the Alameda County Management Academy "Management and Supervision Certificate Program" may substitute for six (6) months of the required qualifying experience.License: All candidates must possess a valid California Motor Vehicle Operator's license.NOTE: The Civil Service Commission may modify the above Minimum Qualifications in the announcement of an examination.KNOWLEDGE AND SKILLSThe most suitably qualified candidates will possess the following competencies:Knowledge of: Principles and practices of purchasing for a large public agency including methods of purchasing by specification and competitive bidding. Organization, personnel management supervision. Laws, regulations, procedures and policies concerning contracts and sales. Characteristics and types of goods and services generally required by a large government organization. Value analysis competitive bidding, workload analysis project management, and ethics. Software computer applications such as Microsoft suite of applications, Adobe and Salesforce, etc. Purchasing and financial systems software for bidding, tracking and managing procurements. Negotiation strategies and techniques. Ability to: Communicate orally and in writing. Make decisions. Provide leadership. Plan, prioritize and organize. Exercise management control. Prepare budget analysis, reports, correspondence, and other materials. Demonstrate interpersonal sensitivity. Be flexible. Adapt to stress. Gather and analyze data. Problem-solve and provide recommendations. EXAMINATION COMPONENTSThe examination will consist of the following steps: A review of the applicants' application to verify possession of minimum requirements. Those candidates who possess the minimum requirements for the class will move on to the next step in the examination process. An oral examination which will be weighted as 100% of the candidate's final examination score. The oral examination may contain situational exercises. CANDIDATES MUST ATTAIN A QUALIFYING RATING ON EACH PORTION OF THIS EXAMINATION. WE RESERVE THE RIGHT TO MAKE CHANGES TO THE ANNOUNCED EXAMINATION COMPONENTS. We reserve the right to make changes to the announced examination components. Alameda County utilizes a Civil Service Selection System founded on merit. Such a system is competitive and based on broad recruitment efforts and equal opportunity for qualified applicants to test in an examination process designed to determine the qualifications, fitness and ability of competitors to perform duties of the vacant position. Many of our recruitments are targeted and specific to the needs of a current vacant position, in which case, the eligible list may be exclusively used for that current vacant position. Other recruitments may be more broadly used for both current and future vacancies, or for other alternate jobs with comparable scopes of work. To learn more about our recruitment and selection process, please visit the "What You Need to Know" section of our website, www.acgov.org/hrs.RECRUITMENT AND SELECTION PLANThe County will inform applicants, via email and with reasonable notice in advance, of any examination process that will require their attendance. The following dates are tentative and subject to change based on operational needs.RECRUITMENT PLANDeadline for Filing 5:00 p.m., Friday, November 22, 2024 Review of Applications for Minimum Qualifications By December 4, 2024 Civil Service Oral Interview Examination*: Week of January 6, 2025 Notification of Results: By week of January 20, 2025 SELECTION PLANDepartment Selections: Early February 2025 *If designated as a combined oral examination/hiring interview, in addition to establishing an eligibility list, the oral interviews may serve as the final selection interview for vacancies in this classification.WE RESERVE THE RIGHT TO MAKE CHANGES TO THE ANNOUNCED RECRUITMENT & SELECTION PLANAlameda County and the Human Resource Services Department will make reasonable efforts in the examination and/or selection process to accommodate qualified individuals with disabilities and/or medical conditions in accordance/compliance with the State Fair Employment and Housing Act (FEHA), Federal Americans with Disabilities Act (ADA) Alameda County's Reasonable Accommodation Policy and applicable statues. To request an accommodation due to a disability/medical condition during this or other phases of the examination/selection process, please contact the assigned Human Resources Representative listed on the job announcement before the last date of filing. Alameda County requires applicants to provide supporting documentation to substantiate a request for reasonable accommodation. In order to qualify for a reasonable accommodation, applicants must have a disability/medical condition pursuant to the ADA, FEHA and applicable statues.For more information regarding our Reasonable Accommodation procedures, please visit our website, www.acgov.org/hrs.BENEFITSAlameda County offers a comprehensive and competitive benefits package that affords wide-ranging health care options to meet the different needs of a diverse workforce and their families. We also sponsor many different employee discount, fitness and health screening programs focused on overall well being. These benefits include but are not limited to*: For your Health & Well-Being Medical - HMO & PPO Plans Dental - HMO & PPO Plans Vision or Vision Reimbursement Share the Savings Basic Life Insurance Supplemental Life Insurance (with optional dependent coverage for eligible employees) Accidental Death and Dismemberment Insurance County Allowance Credit Flexible Spending Accounts - Health FSA, Dependent Care and Adoption Assistance Short-Term Disability Insurance Long-Term Disability Insurance Voluntary Benefits - Accident Insurance, Critical Illness, Hospital Indemnity and Legal Services Employee Assistance Program For your Financial Future Retirement Plan - (Defined Benefit Pension Plan) Deferred Compensation Plan (457 Plan or Roth Plan) For your Work/Life Balance 12 paid holidays Floating Holidays Vacation and sick leave accrual Vacation purchase program Management Paid Leave** Catastrophic Sick Leave Pet Insurance Commuter Benefits Program Guaranteed Ride Home Employee Wellness Program (e.g. At Work Fitness, Incentive Based Programs, Gym Membership Discounts) Employee Discount Program (e.g. theme parks, cell phone, etc.) Child Care Resources 1st United Services Credit Union *Eligibility is determined by Alameda County and offerings may vary by collective bargaining agreement. This provides a brief summary of the benefits offered and can be subject to change. ** Non-exempt management employees are entitled to up to three days of management paid leave. Exempt management employees are entitled to up to seven days of management paid leave.ConclusionAll notices related to County recruitments for which you have applied will be sent/delivered via email. Please add @acgov.org, @jobaps.com, NoReply@jobaps.com,and NoReplyAlamedaCountyHR@acgov.org as accepted addresses to any email blocking or spam filtering program you may use. If you do not do this, your email blocking or spam filtering program may block receipt of the notices regarding your application for recruitments. You are also strongly advised to regularly log into your County of Alameda online application account to check for notices that may have been sent to you. All email notices that will be sent to you will also be kept in your personal online application account. You will be able to view all of your notices in your online application account by clicking on the 'My applications' button on the Current Job Openings page.Please take the steps recommended above to ensure you do not miss any notices about a recruitment for which you have applied. The County of Alameda is not responsible for notices that are not read, received or accessed by any applicant for a County recruitment.NOTE: All notices are generated through an automated email notification system. Replies to the email boxes Noreply@acgov.org and NoReplyAlamedaCountyHR@acgov.org are routed to unmonitored mailboxes. All notices are generated through an automated email notification system. Replies to the email box are routed to an unmonitored mailbox. If you have questions, please go to our website at www.acgov.org/hrs. You may also contact the Human Resources Analyst listed on the job announcement for the recruitment for which you have applied.Maria Tabora | Human Resources Analyst Human Resource Services, County of Alameda (510) 272-6463 | Maria.Tabora@acgov.org www.acgov.org/hrsDISASTER SERVICE WORKER All Alameda County employees are designated Disaster Service Workers through state and local law. Employment with the County requires the affirmation of a loyalty oath to this effect. Employees are required to report to work as ordered in the event of an emergency.EQUAL EMPLOYMENT OPPORTUNITYAlameda County has a diverse workforce, that is representative of the communities we serve and is proud to be an equal opportunity employer. All aspects of employment are based on merit, competence, performance and business need. Alameda County does not discriminate in employment on the basis of, race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factors protected under federal, state and local law. Alameda County celebrates diversity and is committed to creating an inclusive, and welcoming workplace environment.