Communication Specialist / Administrative Assistant Job at Loup Basin Public Hea

Job Summary: We are seeking a highly motivated and skilled Communication Specialist / Administrative Assistant to join our team at Loup Basin Public Health Department (LBPHD). In this role, you will work under general supervision to support the Department's strategic plan, programs, and priorities. Your contributions will help enhance the Department's recognition and reputation among diverse audiences.

Key Responsibilities:

• Greet visitors in a professional and friendly manner. 
• Prepare various communications, such as memos, emails, reports, and other correspondence.
• Conduct various administrative tasks (i.e. ordering supplies, maintaining files, data entry).
• Expense and classify incoming bills according to company policy and accounting procedures. 
• Develops and executes communication strategies to support the Department’s strategic plan, programs, and other priorities.
• Collaborates with programs at LBPHD to fully understand the functions and communication needs.
• Work with program coordinators to create specific promotional/advertisement materials including creating brochures, flyers, and social media posts aligning with LBPHD’s brand and marketing objectives.
  
• Leverage the organization’s communication channels, including websites, newsletter, and social media platforms, and more to further organizational recognition and strengthen its reputation with diverse audiences.
• Composes draft speeches for senior management and assists with finalizing speeches.
• Schedules and develops film scripts and production.
• Represent the Health Department at various media, government, or public events to promote the agency and public health.
• Attends community fairs and staffs company booth as needed.
• Cultivate relationships with outside vendors and freelancers.
• Organize and moderate in-person, online, and hybrid events hosted by LBPHD.
• Develop, coordinate, and finalize reports that represent the work of LBPHD to the public, Board of Health, and Legislature.
• Maintain the promotional messages of LBPHD activities through a monthly newsletter, patient exam room televisions, and the digital sign.
• Learn survey platforms and coordinate with staff on preparation and disbursement of surveys, questionnaires, etc.
  

Qualifications:

• Associates or Bachelors degree, preferred but not required.
• Proven experience in developing and implementing communication strategies and campaigns.
• Strong written and verbal communication skills.
• Proficiency in using multimedia tools and platforms.
• Ability to work effectively with diverse audiences and cultivate relationships with external partners.
• Strong organizational and project management skills.
  

How to Apply: To apply for this position, please apply via LBPHD website. LBPHD is an equal opportunity employer and encourages applications from candidates of all backgrounds.