Coordinator of Event Scheduling & Communication Job at University System Of

Position DetailsSummaryOperating TitleCoordinator of Event Scheduling & CommunicationLong Classification TitleEducational Program Coordinator IICampus LocationKeeneDepartmentKSC Marketing & CommunicationsSummary of PositionKeene State College invites applications for a Coordinator of Event Scheduling and Communication who is responsible for updating and maintaining the 25Live Scheduling System, making necessary modifications and improvements to the system and staying abreast of the new services offered by the software and implementing those appropriate for campus.The Coordinator will provide training to faculty and staff on the scheduling system to increase understanding of the tool and increase reservation efficiency and publishing accuracy. They will work closely with college leadership and other key staff to develop policies and procedures, guidelines, checklists, and planning tools. They will work with the team of schedulers and provide professional expertise and direction to ensure successful execution of campus scheduling.The Coordnator also curates event content for and maintains internal event communication channels, such as the college's intranet, internal newsletters and other relevant platforms. For public events, the Coordinator ensures accurate and complete information for the website by collaborating closely with event hosts.Acceptable minimum level of educationBachelor'sAcceptable minimum years of experience3-5 yearsAdditional Job InformationThis position will have hybrid work opportunities, with 2 potential remote work days per week.Applicants should be prepared to upload the following documents when applying online: Letter of application addressing the above responsibilitiesResumeContact Information for referencesApplication Deadline: Review of applications will begin immediately and will continue until the position is filled or otherwise closed at the College's discretion. For full consideration please submit application materials by Friday, November 1, 2024.Posting NumberPS4900FY25Other minimum qualificationsBachelor's degree.3-5 years' experience in scheduling spaces.Experience with Scheduling Software.Additional Preferred Qualifications Experience with 25Live Software.Experience with collaborating across departments successfully.Demonstrated ability to work in a fast-paced environment.Ability to maintain effective working relationships with faculty, staff, and students and must be able to work effectively as part of a team and independently as the project lead.Excellent organization, written and oral skills.Demonstrated initiative-taker, adaptable and flexible management skills with the ability to pivot quickly based on needs.The College has identified desirable qualifications that support our commitment to creating and maintaining a diverse campus community including the ability to speak a second language or to bring a multicultural perspective to the campus.Salary InformationSalary is commensurate with experience, complemented by a comprehensive benefits package which includes medical, dental, retirement, tuition, and paid time off. This position is part of the Keene State CollegeStaff Association (KSCSA).Quicklink for Postinghttps://jobs.usnh.edu/postings/63433Percent Time Information (FTE)1.0Grade18EEO StatementThe University System of New Hampshire is an Equal Opportunity/Equal Access/Affirmative Action employer. The University System is committed to creating an environment that values and supports diversity and inclusiveness across our campus communities and encourages applications from qualified individuals who will help us achieve this mission. The University System prohibits discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, genetic information, veteran status, or marital status.Institution InformationSet in the beautiful New England city of Keene, at the foot of Mount Monadnock, Keene State College is the public liberal arts college of New Hampshire. Inspired by the college motto "Enter to Learn - Go Forth to Serve," the institution focuses on rigorous academic programs and a tradition of small classes, faculty student research and creative projects and community service. Keene State College offers over forty majors in the arts and sciences, professional programs, and selected graduate degrees. The College is accredited by the New England Commission of Higher Education. To learn more about Keene State College, the University System of New Hampshire, and the Keene community, please visit: https://www.keene.edu, https://www.usnh.edu/ or https://www.ci.keene.nh.us.Posting DetailsPosting Date10/14/2024Open Until FilledYesClosing DatePosting Open to Internal Candidates Only?NoInterested Internal Candidates Exist?NoJob CategorySalaried Staff (Exempt)Appointment TypeRegularIf TERM position provide projected end dateEquipment/InstrumentsDrivers License and Physical Requirements. Please check all items that apply.None applicableDuties / ResponsibilitiesJob DutiesDuty/ResponsibilityEvent Scheduling Serve as administrator for the 25Live System and work directly with the CollegeNET team, 25Live creators, to provide the best use of the software to benefit the system for the college.Maintain, modify, update, and improve the use of the 25Live Scheduling System.Provide training on the 25Live System to college faculty and staff and all appropriate new hires, increase their knowledge of scheduling system, increase efficiency of scheduling and ease of reserving on campus spaces.Guide the development of policies and procedures in the areas of standardized scheduling policy and procedures.In collaboration with the AVPSE and Associate Provost, create and enforce a space usage policy around campus facilities to ensure a balanced and appropriate use of campus spaces.Enforce the Scheduling and Space Usage policies and ensure adherences for all events.Coordinate regular collaboration with campus schedulers/approvers to collaborate on improvement to the system, update policies and procedures, guidelines and checklists and campus events and discuss campus calendar of events.Champion the use of college-wide systems for common functions in 25Live to improve data quality, eliminate shadow systems, and reduce maintenance efforts and/or costs.Create and track Master Calendar of Events including all Major Events. Holiday, campus closures.Hold and Maintain 25Live Publisher Seat.Participate in 25Live System Training through CollegeNet.Duty/ResponsibilityInternal Event Communications In collaboration with events team, coordinate internal communication efforts related to college events, including conferences, workshops, and staff meetings by curated information from across campus.Develop communication plans to promote and highlight key events, ensuring participation and engagement.Curate engaging and informative event content for internal communication channels including intranet, emails and other platforms.Ensure consistency of messaging and distribution for event communications.Work with the Director of Marketing to maximize efficiency by developing and implementing a strategic approach to communicating events across campus.Collaborate with the marketing team as an engaged member of the teamSupplemental QuestionsRequired fields are indicated with an asterisk (*).*Have you ever been employed by any University System of New Hampshire campus? YesNoIf yes, which location(s):(Open Ended Question)*Indicate your highest level of education. GEDHigh School DiplomaTechnical SchoolAssociateBachelor'sMaster'sPh.D.J.D.M.D.Other (Please Specify)If you chose "Other" regarding level of education, please specify here:(Open Ended Question)*How many years of experience do you have in relation to the minimum qualifications of this posting? None1-23-56-1010-1515+*Do you now or will you in the future require sponsorship to work in the United States? YesNoDocuments Needed to ApplyRequired Documents Cover LetterResume/VitaOptional Documents (3) Professional References Contact Info