Creative Project Operations Manager Job at Jeeter in Concord

Job Title: Creative Project Operations Manager

Department: Marketing

Reports to: Creative Director

Effective Date: 10/16/2024

Company Overview:

DreamFields is one of the top 5 cannabis companies in the industry through our leading #1 pre-roll brand, Jeeter. The company is very passionate about producing world-class marketing, high quality, innovative products, delivering unprecedented customer experiences, having cutting-edge operations, and curating an amazing company culture & thriving work environment. With over 1500+ employees we are proud to be one of the most loved employers in the industry. The company continues to experience exponential month-over-month growth as one of the fastest-growing companies in the cannabis industry and we have begun our aggressive national expansion to all the legalized cannabis states in the USA.

Job Summary:

The Creative Project Operations Manager plays a critical role in optimizing project management processes, focusing on implementing tools, methodologies, and strategies that enhance cross-team collaboration and streamline workflows. This role serves as the central point for all project-related information, ensuring clear communication of timelines, progress, and deliverables. The ideal candidate will have a strong background in project management tools, automation, and creative operations, with a proven ability to identify process improvements and increase productivity.

Duties/Responsibilities:

Project Management & Workflow Optimization:

• Implement and optimize project management tools (e.g., Asana) to streamline workflows, automate task tracking, and provide real-time updates on project status.
• Develop and refine project management methodologies to improve efficiency and reduce project bottlenecks, ensuring adherence to project timelines and quality standards.
• Collaborate with creative, marketing, and production teams to ensure smooth execution of projects from initiation to completion.
• Maintain a project dashboard to track key performance indicators (KPIs) related to deadlines, budget, and resource allocation.
• Evaluate current workflows and develop strategies to automate repetitive tasks and improve process efficiency, using tools such as Slack integrations, task automation, and other project management software features.

Cross-Team Collaboration & Communication:

• Act as the central hub for project-related information, ensuring all teams have access to updated timelines, progress reports, and deliverables.
• Facilitate effective cross-team communication, ensuring that stakeholders are aligned on project objectives and deadlines.
• Organize and lead project kickoff meetings, progress check-ins, and post-project debriefs to maintain clarity and focus throughout the project lifecycle.
• Develop and implement collaboration strategies that improve communication and efficiency across creative, production, and marketing departments.

Process Improvement & Efficiency:

• Identify areas for process improvement within the creative operations framework and implement solutions that reduce bottlenecks, improve team productivity, and enhance project outcomes.
• Monitor project execution to ensure it aligns with best practices in project management methodologies such as Agile or Scrum, adapting techniques as needed to suit the creative environment.
• Analyze project performance data to identify inefficiencies and propose actionable insights for improvement.
• Manage resource allocation, ensuring that project teams have the necessary tools and bandwidth to meet deadlines.

Required Skills/Abilities:

• 7+ years of experience in project or operations management, preferably within a creative or marketing environment.
• Strong expertise in project management tools such as Asana, with a demonstrated ability to optimize and automate workflows.
• Proven ability to improve project tracking, communication, and team efficiency through process enhancements and task automation.
• Exceptional organizational, leadership, and communication skills, with experience managing complex projects involving multiple teams.
• Strong knowledge of project management methodologies (e.g., Agile, Scrum, Kanban) and the ability to adapt these frameworks for creative operations.
• Proficiency in data analysis and reporting tools to track KPIs and drive continuous improvement.

Physical Requirements:

• Ability to work in a fast-paced office environment with the flexibility to manage multiple projects simultaneously.
• May require occasional travel for project meetings or team collaborations.

EEOC: DreamFields is proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, or Veteran status.